Meeting Minutes, March 1 2018

ALA Meeting

ALA Meeting March 1

Date: March 1, 2018

Time: 5:00 PM

Place: Trail Room

Members Present: Erin Flynn, Lisa Zhu, Lara Maestro, Rachel McRory, Maddy Walter

Last Meeting: February 5, 2018
Minutes Approved: Yes

Discussion of Executive Positions

  • Rachel McRory is taking on the role of Webmaster and will be acting Secretary unless other members express interest in the role of Secretary.
  • Webmaster and Co-Chairs officially all have blog access.

Event Planning

  • “A Wrinkle in Time” comes out next week – possible extracurricular activity
  • Idea of papermaking might be used for the term’s wrapup event
    • More information is needed about how this would work, what supplies/space are necessary, whether it is feasible to plan for the end of term. Erin will look into this.
  • Suggestion of themed trivia night as alternate year-end activity.
  • Interest in doing more with the resources that are available to/received by the ALA club email: want to pass more information about the ALA as an organization along to ALA club members.
  • Interest in hosting an event or a skype session with people from the greater ALA community or people working in the profession.
    • This is for the distant future, maybe an event we could try to plan for the start of the September term.
  • Lara updated the Executive information for ALA at UBC
    • Also noted that scholarships are due by March 15 for the JCLC conference: Lara will forward the information to ALA club members.

Next Meeting

  • Plan to schedule the next meeting in conjunction with the end-of-term event on Thursday of the last week of classes.

Meeting Minutes, February 5 2018

ALA Meeting

ALA Meeting Feb 5

Date: February 5, 2018

Time: 5:00 PM

Place: Trail Room

Members Present: Lara Maestro, Lisa Zhu, Kellen Malek, Erin Flynn

Last Meeting: January 15, 2018
Minutes Approved: Yes

Presidential Co-Chair Handover

  • Lisa Zhu and Erin Flynn are taking over as co-chairs.
  • Lisa was given access to ALA email; Erin and Lisa were given access to the MailChimp account.
  • Necessity of having an ALA membership discussed.
  • Still need to find a new Webmaster and Secretary. Rachel McRory might be willing to be Webmaster – need to confirm her interest in the position.

Scavenger Hunt Debrief

  • Overall, the scavenger hunt was a success.
  • For next time, should establish the email address and Google form, and determine rules about needing to be present at the wrap-up party to receive prizes.
  • ischoolhunt email address and google form will be left setup; might also want to reuse some of the difficult questions for next hunt.
  • Need to establish how costs will be split with YAACS in the future (currently they have no funds)


  • Maybe host a mid-term colouring night: will need to send out a poll to decide what movie to show.
    • Need to ask Lucas about where last term’s colouring books are.
  • Possible screening of Youth Media Awards: it runs at 8AM MST on February 12 but might want to watch it after the fact because of Family Day.
  • Maybe bring in a professional or PHD candidate to give a talk or host a webcast.
    • Possibly to talk about importance of ALA accreditation, what it means for students. Could ask someone from accreditation committee for last year.

Next Meeting

  • First week of March.
  • Will send out a doodle the week before the meeting to try to get more people to come.

Meeting Minutes, 15 January 2018

ALA Meeting

ALA Meeting January 15 2018

Date: January 15th, 2018

Time: 5:00pm

Place: Trail Room

Members Present: Lara, Erin, Lisa, Kellen, Melissa, Katherine, Jaime, Rachel, Mitch, Miranda, Limor, Anita, Alex, Victoria


  • Lara introduced the ALA executive members and explained their roles.
  • It was asked how often positions change. It was explained that there is no set schedule and no term commitment. Open positions were mentioned (secretary, co-chairs)

Introduction to the ALA

  • Lara explained the role of the American Library Association and the ways it connects students and professionals to the library/information profession.
  • Joining the ALA was recommended. Student pricing and ALA member resources (roundtables, professional divisions, webinars, etc) were explained.
  • Questions about becoming an ALA member were asked. Lara explained ALA membership is necessary for accessing roundtables but the professional divisions and ethnic caucuses often have their own memberships. It was clarified that you can get a membership online, but that ALA membership is not needed to be in the ALA Student Chapter. A discussion was had about ALA conferences and whether membership is required.

Explanation of the ALA Student Chapter

  • The Student Chapter acts as a conduit for students to get information put out by the ALA (links and information are included in newsletters). It also helps connect students with the UBC SLAIS community through events and collaborations with other groups.

ALA Events

  • Members were reminded that the Scavenger Hunt started today, but people are still welcome to sign up.
  • There will be a scavenger hunt wrap up party on Friday, January 19 at Koerner’s.
  • There was discussion of the other events the ALA normally hosts (coloring party last term, tour of aquarium library).
  • Members were directed to the SLA for additional tours.
  • Kellen explained the possible trip to Western Washington University Children’s Literature Conference.

ALA Scholarships

  • Lara recommended that members apply to the ALA scholarships and explained some of their requirements.
  • It was clarified that students do not need to be ALA members to apply and that it is beneficial to have SLAIS faculty provide reference letters.

Newsletter Links

  • Members were reminded of upcoming free webinars and directed to the newsletter for links.

Executive Nominations

  • Lara nominated Lisa Zhu and Erin Flynn to be co-chairs. Kellen seconded the nomination.
  • The secretary and webmaster positions are currently open.

Other Information

Next Meeting

  • Meetings will be held on Mondays from 5-6 PM. The next meeting will be in approximately one month, date to be determined later.

Meeting Minutes, 25 October 2017

ALA Meeting October 25th

Date: October 25th, 2017

Time: 12:00pm

Place: SLAIS Lounge

Members Present: Claire Williams, Kellen Malek, Lara Maestro


Last Meeting: September 21st, 2017
Minutes Approved: Yes


YAACSALA Scavenger Hunt

  • Google Docs with YAACS for scavenger hunt planning
  • Must make clues for Scavenger Hunt (3-5 per library, 5-7 for Education Library)
  • Will contribute money for prizes
  • Will have another meeting with YAACS to plan



  • Will send out details with newsletter


Staff Advisor

  • Check in with Lucas to see if he has talked to Richard Arias-Hernandez to take over staff advisor position from Aaron


Trip to University of Washington ALA

  • December sometime
  • Rent a car


ALA Socials

  • ALA Retreat? (Perhaps to Bowen?) – perhaps for Reading Week
  • Stress-busting colouring event
  • February – University of Western Washington – Children’s Literature Conference
  • Storytelling Night (with YAACS?)
    • Rent a legion


Interesting links to send out with Newsletter



  • Have two more meetings and one social before end of term


Next Meeting

  • November 8th, 12-1pm

Meeting Minutes, 21 September 2017

ALA Sept 21 Meeting

Date: September 21st, 2017

Time: 5:15 p.m.

Place: Trail Room

Members Present: Lucas Hill, Claire Williams, Lisa Zhu, and Manfred Nisley

Last Meeting: August 31st, 2017
Minutes Approved: Yes

Meeting Agenda:

Welcome to the new school year at SLAIS!

We are still looking for someone to take on the role of webmaster in Erin’s absence. Erin will be gone until January. The duties include e-mails, posting the meeting minutes, and control of social media accounts, including Twitter.

VPL Tour and Happy Hour Recap

The ALA’s first social event of the season, drinks downtown following a tour of the VPL central branch was a success! Many students from the new cohort joined us. Attendance was about 12 people. We hope to host another such event soon.


YAACS has expressed interesting in collaborating with us to conduct a scavenger hunt or a library tour during October, before LASSA’s Halloween party. We are very much interested, but have tabled the issue at the moment. We have to communicate with them more soon to set up details. Tentative date could be set at October 17th around 10:30 a.m.

ALA Membership/Conferences/Scholarships

A reminder that scholarships offered by the ALA are on now and people are encouraged to apply! Anybody in an MLIS program can apply. Usually requirements involve a short essay and up to three references. Apply early! Applications can be found online.

There are also scholarships for traveling to conferences. This year the ALA conference is in Chicago!

A reminder that ALA membership is discounted for students, around $39 dollars, and has many perks!


We are hoping to join the RBSC on a tour of the Canadian Health Library here in Vancouver. Exact date is to be decided.

Future Events
We are hoping to host more social events in the future, including a repeat of our successful tour of a special library, perhaps at a health library. We also want to have social events and board game nights, perhaps at Stormcrow.

We may also talk more about a trip to Bellingham later on in the semester.

Meeting Adjourned: 5:36 p.m.

Next meeting: Claire will host a doodle poll to decide.

Meeting Minutes, 31 August 2017

ALA Meeting

ALA Aug 31 Meeting

Date: Thursday, August 31, 2017

Time: 12:00 p.m.

Place: Trail Room

Members Present: Claire Williams, Lucas Hill, Lara Maestro, Lisa Zhu


Last Meeting: Wednesday, June 21st, 2017
Minutes Approved: Yes


Meeting Agenda:


Filling Positions –

Lara is the new president!

Lara and Lucas will talk to the new cohort on the orientation day about the available Treasurer position.

Our faculty advisor is gone, Aaron Lorehlein, so we need to find a new one, in order to apply for our essays for funding. Lucas will ask Richard Arias-Hernandez.


New Cohort:

Claire will e-mail sign up sheet to Lara for the orientation, and Lara will bring her laptop for the new cohort to give us their e-mail addresses.

There schedule is Tuesday 2-5, Wednesday 9-12/2-5, and Thursday 2-5.



Could have a mixer as the first event. Perhaps at Library Square? We will finalize after the business of orientation. September 15th?


Meeting Adjourned:

Next meeting: September 21, Thursday, at 5:15.

Future Topics:

  1. Closer to December: How to fill people leaving/coming back.
    1. Webmaster
    2. President
    3. Secretary
  1. Special Library Tours? (Dean at the hospital)


Meeting Minutes, 21 June 2017

ALA Meeting

ALA – June 21 Meeting
Date: Wednesday, June 21st, 2017
Time: 5:00 p.m.
Place: SLAIS Trail Room
Members Present: Erin Flynn, Lucas Hill, Rachel McRory, Claire Williams, Lara Maestro, Lisa Zhu
Last Meeting: Wednesday, May. 24, 2017 Minutes Approved: Yes

Meeting Agenda:
Fall Semester Leadership:
Claire is taking a co-op from September to December – Lara can act as co-president from September to December.
Lara is leaving after January for field research in the Philippines, but Claire will be back to take it from there.

Early August – right after classes end – ~ 12,13,14
Bookbinding as part of craft day.
Hand bound books in the Trail Room.
Claire – can make list of easy things from around the house for bookbinding.
Guide to UBC Libraries by ALA Chapter to leave in the Common Room.

Bike Ride: Tentatively July. 23 ~ 10:00 a.m.
Bike Rental Possibilities:
Bike Kitchen – $15.00/day – Purple Bike Racks
Mobi – Shaw Go – $10.00/day
Meet: in front of IKBLC

Advertisement: Facebook – Lara will make poster to advertise
Put in SLAIS common room.
Claire will make Map of Destinations

Next Event: Paint Nite – June 27th

Festivals and Interests: Museum of Vancouver Free Night – June 29th Khatsahlano – July 8th
Folk Fest – July 13th – 16th – no ticket necessary really. (Can listen from the beach.)
Baseball Day: at Queen Elizabeth Park Saturday, July 29th at 7:00 p.m. with Fireworks
Lara will buy tickets for us for it now.
Tie in books?

ALA Conference: Lara is going to Chicago next week for the conference and will hopefully get
lots of informational material and ARCs for everyone to look at and enjoy!

Meeting Adjourned: 5:40 p.m.
Next meeting: July 18th at 5:00 p.m. in the Trail Room

Meeting Minutes, 24 May 2017

ALA Meeting

ALA – May 24 2017 Meeting Notes

Date: Wednesday, May. 24, 2017

Time: 5:00 p.m.

Place: SLAIS Trail Room

Members Present: Erin Flynn, Lucas Hill, Rachel McRory, Claire Williams, Lara Maestro

Last Meeting: Monday, March. 27th – Minutes Approved

Minutes Approved: Yes

Meeting Agenda:
1. Summer Activities

Swag for the incoming cohort – buttons and bookmarks and the like.

Maybe talk about and create closer to the ender of summer.

Summer Goals: every meeting pick one activity to do, then two weeks later, do it!

Ideas Discussed:

Granville Island Day – Something creative and fun!

Bookmark or Button Making Party.

Silk Screening?

Blim – open studio button making for 5 dollars an hour.

Button Ideas:

“You have to make the button interesting, you can’t just write ALA.”


Sizes for buttons at Blim:

⅞” :50.00 for a hundred.

New cohort is usually 50 to 60 students.

2” – 3”  – one dollar each.

Collage Collage on Main Street – Can get a studio room! For a creative space to make bookmarks and buttons.


Mixed Media Collage – $12

Wooden Toy – $18

Pom Pom Animal Making – $18

Wooden Peg Family – $18

Nesting Doll – $50

Paint Wooden Canvas – $18

Sewing – $18

Sunrise on Hastings – Another Creative Studio – Craft Related and Workshop.

July – Collage Collage – Make Buttons and Bookmark Materials

August – Make the buttons at Blim.

You Paint, I Fire – on 4th – Another possible activity location.

Wine-Paint Night

Bard-on-the-Beach – ~27 – Behind the scenes tour, etc.

Friday, June 9th – For making things.

We will all look for a thing to do for a weekend in June, Friday or Saturday night, and share on Messenger.

Our budget is still around $500.00

Meeting Adjourned: 5:40 p.m.

Next meeting: June 21st at 5:00 p.m.