Meeting Minutes, 25 October 2017

ALA Meeting October 25th

Date: October 25th, 2017

Time: 12:00pm

Place: SLAIS Lounge

Members Present: Claire Williams, Kellen Malek, Lara Maestro


Last Meeting: September 21st, 2017
Minutes Approved: Yes


YAACSALA Scavenger Hunt

  • Google Docs with YAACS for scavenger hunt planning
  • Must make clues for Scavenger Hunt (3-5 per library, 5-7 for Education Library)
  • Will contribute money for prizes
  • Will have another meeting with YAACS to plan



  • Will send out details with newsletter


Staff Advisor

  • Check in with Lucas to see if he has talked to Richard Arias-Hernandez to take over staff advisor position from Aaron


Trip to University of Washington ALA

  • December sometime
  • Rent a car


ALA Socials

  • ALA Retreat? (Perhaps to Bowen?) – perhaps for Reading Week
  • Stress-busting colouring event
  • February – University of Western Washington – Children’s Literature Conference
  • Storytelling Night (with YAACS?)
    • Rent a legion


Interesting links to send out with Newsletter



  • Have two more meetings and one social before end of term


Next Meeting

  • November 8th, 12-1pm

Meeting Minutes, 21 September 2017

ALA Sept 21 Meeting

Date: September 21st, 2017

Time: 5:15 p.m.

Place: Trail Room

Members Present: Lucas Hill, Claire Williams, Lisa Zhu, and Manfred Nisley

Last Meeting: August 31st, 2017
Minutes Approved: Yes

Meeting Agenda:

Welcome to the new school year at SLAIS!

We are still looking for someone to take on the role of webmaster in Erin’s absence. Erin will be gone until January. The duties include e-mails, posting the meeting minutes, and control of social media accounts, including Twitter.

VPL Tour and Happy Hour Recap

The ALA’s first social event of the season, drinks downtown following a tour of the VPL central branch was a success! Many students from the new cohort joined us. Attendance was about 12 people. We hope to host another such event soon.


YAACS has expressed interesting in collaborating with us to conduct a scavenger hunt or a library tour during October, before LASSA’s Halloween party. We are very much interested, but have tabled the issue at the moment. We have to communicate with them more soon to set up details. Tentative date could be set at October 17th around 10:30 a.m.

ALA Membership/Conferences/Scholarships

A reminder that scholarships offered by the ALA are on now and people are encouraged to apply! Anybody in an MLIS program can apply. Usually requirements involve a short essay and up to three references. Apply early! Applications can be found online.

There are also scholarships for traveling to conferences. This year the ALA conference is in Chicago!

A reminder that ALA membership is discounted for students, around $39 dollars, and has many perks!


We are hoping to join the RBSC on a tour of the Canadian Health Library here in Vancouver. Exact date is to be decided.

Future Events
We are hoping to host more social events in the future, including a repeat of our successful tour of a special library, perhaps at a health library. We also want to have social events and board game nights, perhaps at Stormcrow.

We may also talk more about a trip to Bellingham later on in the semester.

Meeting Adjourned: 5:36 p.m.

Next meeting: Claire will host a doodle poll to decide.

Meeting Minutes, 31 August 2017

ALA Meeting

ALA Aug 31 Meeting

Date: Thursday, August 31, 2017

Time: 12:00 p.m.

Place: Trail Room

Members Present: Claire Williams, Lucas Hill, Lara Maestro, Lisa Zhu


Last Meeting: Wednesday, June 21st, 2017
Minutes Approved: Yes


Meeting Agenda:


Filling Positions –

Lara is the new president!

Lara and Lucas will talk to the new cohort on the orientation day about the available Treasurer position.

Our faculty advisor is gone, Aaron Lorehlein, so we need to find a new one, in order to apply for our essays for funding. Lucas will ask Richard Arias-Hernandez.


New Cohort:

Claire will e-mail sign up sheet to Lara for the orientation, and Lara will bring her laptop for the new cohort to give us their e-mail addresses.

There schedule is Tuesday 2-5, Wednesday 9-12/2-5, and Thursday 2-5.



Could have a mixer as the first event. Perhaps at Library Square? We will finalize after the business of orientation. September 15th?


Meeting Adjourned:

Next meeting: September 21, Thursday, at 5:15.

Future Topics:

  1. Closer to December: How to fill people leaving/coming back.
    1. Webmaster
    2. President
    3. Secretary
  1. Special Library Tours? (Dean at the hospital)


Meeting Minutes, 21 June 2017

ALA Meeting

ALA – June 21 Meeting
Date: Wednesday, June 21st, 2017
Time: 5:00 p.m.
Place: SLAIS Trail Room
Members Present: Erin Flynn, Lucas Hill, Rachel McRory, Claire Williams, Lara Maestro, Lisa Zhu
Last Meeting: Wednesday, May. 24, 2017 Minutes Approved: Yes

Meeting Agenda:
Fall Semester Leadership:
Claire is taking a co-op from September to December – Lara can act as co-president from September to December.
Lara is leaving after January for field research in the Philippines, but Claire will be back to take it from there.

Early August – right after classes end – ~ 12,13,14
Bookbinding as part of craft day.
Hand bound books in the Trail Room.
Claire – can make list of easy things from around the house for bookbinding.
Guide to UBC Libraries by ALA Chapter to leave in the Common Room.

Bike Ride: Tentatively July. 23 ~ 10:00 a.m.
Bike Rental Possibilities:
Bike Kitchen – $15.00/day – Purple Bike Racks
Mobi – Shaw Go – $10.00/day
Meet: in front of IKBLC

Advertisement: Facebook – Lara will make poster to advertise
Put in SLAIS common room.
Claire will make Map of Destinations

Next Event: Paint Nite – June 27th

Festivals and Interests: Museum of Vancouver Free Night – June 29th Khatsahlano – July 8th
Folk Fest – July 13th – 16th – no ticket necessary really. (Can listen from the beach.)
Baseball Day: at Queen Elizabeth Park Saturday, July 29th at 7:00 p.m. with Fireworks
Lara will buy tickets for us for it now.
Tie in books?

ALA Conference: Lara is going to Chicago next week for the conference and will hopefully get
lots of informational material and ARCs for everyone to look at and enjoy!

Meeting Adjourned: 5:40 p.m.
Next meeting: July 18th at 5:00 p.m. in the Trail Room

Meeting Minutes, 24 May 2017

ALA Meeting

ALA – May 24 2017 Meeting Notes

Date: Wednesday, May. 24, 2017

Time: 5:00 p.m.

Place: SLAIS Trail Room

Members Present: Erin Flynn, Lucas Hill, Rachel McRory, Claire Williams, Lara Maestro

Last Meeting: Monday, March. 27th – Minutes Approved

Minutes Approved: Yes

Meeting Agenda:
1. Summer Activities

Swag for the incoming cohort – buttons and bookmarks and the like.

Maybe talk about and create closer to the ender of summer.

Summer Goals: every meeting pick one activity to do, then two weeks later, do it!

Ideas Discussed:

Granville Island Day – Something creative and fun!

Bookmark or Button Making Party.

Silk Screening?

Blim – open studio button making for 5 dollars an hour.

Button Ideas:

“You have to make the button interesting, you can’t just write ALA.”


Sizes for buttons at Blim:

⅞” :50.00 for a hundred.

New cohort is usually 50 to 60 students.

2” – 3”  – one dollar each.

Collage Collage on Main Street – Can get a studio room! For a creative space to make bookmarks and buttons.


Mixed Media Collage – $12

Wooden Toy – $18

Pom Pom Animal Making – $18

Wooden Peg Family – $18

Nesting Doll – $50

Paint Wooden Canvas – $18

Sewing – $18

Sunrise on Hastings – Another Creative Studio – Craft Related and Workshop.

July – Collage Collage – Make Buttons and Bookmark Materials

August – Make the buttons at Blim.

You Paint, I Fire – on 4th – Another possible activity location.

Wine-Paint Night

Bard-on-the-Beach – ~27 – Behind the scenes tour, etc.

Friday, June 9th – For making things.

We will all look for a thing to do for a weekend in June, Friday or Saturday night, and share on Messenger.

Our budget is still around $500.00

Meeting Adjourned: 5:40 p.m.

Next meeting: June 21st at 5:00 p.m.

Meeting Minutes, 27 March 2017

ALA – March. 27 Meeting Notes

ALA Meeting

Date: Monday, March 27th , Last Meeting
Time: 12:00 – 1:00 p.m.
Place: Trail Room
Members Present: Lucas Hill, Erin Flynn, Claire Williams, Lara Maestro

Minutes from last meeting approved.

Debrief Aquarium – Success! Photo on twitter. Secretary sent thank you card to Ann Dreolini including a $10 Starbucks gift card. Perhaps we will begin a protocol to always send a small giftcard to people who host tours for your.

Summer Plans – Still hoping for the Wine Library on Campus.

Perhaps that bicycle ride to libraries.

September Cohort – finalize over summer. We need to send a representative to the orientation for the September cohort.

Big Dreams for Next Year – ACA mixer – more social events that include more people. Perhaps still the exchange with Washington. Pun Shirts. Perhaps make t-shirts. Field trip to Chinatown to make t-shirts. Print screening. Can use a workshop, and can complete orientation. Orientation $45 with experience or $75 without experience. We have around $500 available from our treasury.

Make on Granville – makes for you.

Pub Quiz Trivia – team or host? Host an event next year that includes trivia.

Ceramic Party- mugs are useful.

T-Shirt Party – how much would we use the t-shirt?

Could make buttons.

This will be the topic for the first meeting.

Make Bookmarks?

Dewey Decimators

Stop-chat and Scholarships – Conference Scholarships are still available.

Meeting Adjourned: 12:39 p.m.


Next Meeting: Monday, May 22nd. Potentially at noon.

Meeting Minutes, 13 March 2017

ALA – March. 13 Meeting Notes

ALA Meeting
Date: Monday, March 13th
Time: 12:00 – 1:00 p.m.
Place: Trail Room
Members Present: Lucas Hill, Erin Flynn, Claire Williams, Lara Maestro

Minutes from last meeting approved.

Blog Update: Erin will do.

Lara as co-president with Claire Williams.

Student to Staff Program at June 25th ALA Conference: not applied for this year. For next year: an essay submitted to Aaron Lorehlein, 50 dollars a day among other perks, with 16 hours of work. Requirements are up to us as a student group, so we could change expectations.

Library Tours: about an hour and ten minutes from UBC, tour starts at 10, will last for less than an hour.

9:55 a.m. meet around the side.

We’ll let the January Cohort know on Tuesday.

1 other student has expressed interest.

Bus 19 get off at last stop.

ACA: Perhaps LASSA has plans for an end of the semester shindig, so we can plan for next.

San Jose State University is having a webinar.  2.017

Wednesday March 29th 12-1 opening key note on explore Competencies for 21st Century Professionals

ALA Elections online: the candidate profiles are online now. Vote online. – Can pay for membership.

Meeting Adjourned: 12:25 p.m.

Next Meeting: Monday, March 27th at noon.

Meeting Minutes, 27 February 2017

ALA Meeting Minutes

ALA – Feb. 27, 2017 Meeting Notes

Date: Monday, February 27th
Time: 11:55 – 12:20 p.m.
Place: Trail Room
Members Present: Lucas Hill, Manfred Nissley, Claire Williams, Lara Maestro

Minutes from last meeting approved.

Library Tours: Special Aquarium Library is only available Thursday mornings, potentially March 9th or 16th. Early is better, be back for classes at 2. We have aimed for March 16th at 9:00 in the morning.

Wine Library – Completing Inventory – Perhaps a tour in a couple of months. Maybe aim for during summer hours.

UBC Library Tours – Biking around, wrap up with movie night. Aim more for the summer.

ACA Mixer: ACA Meeting on Thursday March 2nd, Claire will attend and talk to the ACA about possible ideas. Potentially at the end

Streaming of Information Webinars – Potentially as Events


Meeting Adjourned: 12:20 p.m.

Next Meeting: Monday, March 13th, at noon.