The Integrated Renewal Program was formed when the Student Academic Systems Initiative (SASI) and the HR and Finance Renewal Projects combined in 2017. When these projects joined forces, the IRP streams were formed: Functional Student, Functional Human Resources (HR), Functional Finance, Organizational Change Management (OCM), Project Management Office (PMO), and Solutions Design and Delivery (SD&D). All of the IRP streams work together to implement Workday.
The Student, HR and Finance Functional teams are responsible for engaging a broad range of UBC stakeholders to co-create the future, design and configure Workday to suit UBC’s needs and identify transformative opportunities to improve service delivery for students, faculty members and staff. Now that Workday HR and Finance have gone live, those teams will roll off of the IRP, with many members joining the Integrated Service Centre, which will be UBC’s central maintenance unit for Workday.
The OCM team is responsible for developing and leading strategies that ensure stakeholders (students, faculty and staff) are ready and able to adopt new business processes and the Workday product. OCM develops tools and resources related to engagement, training, communications, and end user readiness to support a smooth transition to new ways of working in the future. OCM also includes Benefits Realization Management, which allows IRPs to structure its efforts towards delivering benefits and mitigate any threats to achieve program success.
The PMO is responsible for keeping the Program on track in terms of budget, resourcing, timelines and deliverables. This team plays a critical role in managing risk, interdependencies and close collaboration with the functional areas and OCM to align engagement activities with Program and Workday deployment timelines.
The SD&D team is responsible for the data migration and data integration within the UBC technology ecosystem, including operational reporting and security.
The IRP also works closely with the Application Ecosystem Program (AEP), which was created to ensure ongoing business continuity with applications outside of Workday as we move to the new Workday platform.
The Integrated Renewal Program (IRP) Student project has travelled a long and winding path since UBC first started its search for a new Student Information System (SIS) over a decade ago. As you know, UBC’s SIS is homegrown, over 25 years old and has a rich history of its own, but that’s not the story we’re telling today. In our IRP Student Takeover of ES Connected, we want to introduce you to our team, our project, and our helpers behind the scenes.
You may have found yourselves asking, what is IRP Student about anyway? What is all included in the scope of the project? And while we’re not giving away all the details in this takeover, we are excited to share an overview of the “what” and “when” of the project in the article “IRP Student Scope and Timeline.”
Some of our team members have been on our project since it was known as the Student Academic Systems Initiative or SASI. Since that project started and merged with the HR and Finance Renewal into IRP, our team has since grown and changed, and we’d like for you to get to know us in the article “IRP Student Team.” We’ve got some pretty interesting facts about our team, so before you dig into this article, take a guess at how many years of combined experience our team of 29 has at UBC (don’t worry we won’t leave you hanging, the answer is in the article).
You may be surprised that there are actually six different teams within in IRP that work together to make all the magic happen. In our article “IRP Streams and Teams” you can learn about the teams working behind the scenes.
With a new system comes new terminology, so we have a fill-in-the blank exercise for you to learn about IRP and Workday Student terminology. Read our article “Learning the Lingo” to build and test your knowledge about IRP Student terminology.
Lastly, all for fun, try and match the IRP Student team member to their pets.
Unsure of how exactly to use Workday for the various functions? Worry not. To support all of us with using Workday, a knowledge base has been developed with easy guides and aids on how you can accomplish any task in Workday.