LIBR 596: Brighton Beach Properties

Students interested in this project should contact Melissa, ischool.ssc@ubc.ca, and cite project # 2016-06. Please include a resume, cover letter (optional)

Purpose of project:

Brighton Beach Properties is a housing corporation, similar to a housing cooperative, consisting of 22 dwellings on 30 acres of land in a boat access location on Indian Arm. It has been in existence for approximately 50 years. Some of our more recent records are kept at our corporate lawyer’s office, but we have bins of old paper records (meeting minutes, correspondence, surveys, plans,etc.). We would like our old records digitized and organized into a system so they will be preserved, but also so they will be useful. We will use the system going forward to house our current records.

*note* the community is only accessible by boat, applicants should be comfortable with taking a boat to the community

Summary of activities:

Gain background knowledge of Brighton Beach Properties.
Review the existing collection of materials.
Determine criteria for retaining/discarding material.
Create a records management manual (or guidelines) for Brighton Beach Properties housing corporation members.
Recommend a system to be used for records management (preferably free).
Create metadata for the records so they will be findable and retrievable.
Make recommendations for digitization processes.

Expectations of the end result of the project:

The student will gain experience in all aspects of real world records management for a small community organization.

Brighton Beach Properties will benefit from having its records (and history) preserved and converted into a useful format.

 

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
 Is there a project Deadline?
No

Considering the Project requirements, please suggest coursework:

579G Archives for Librarians
539H Personal Archives
516 Information Asset Management
514G Records Systems in the Digital Environment

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