UBC Museum & Digital Asset Archivist

Job Posting
Job ID: 26740
Location: Vancouver – Point Grey Campus
Employment Group: Management&Professional (AAPS)
Job Category: Museum
Classification Title: Museum, Level B
Business Title: Museum & Digital Asset Archivist
Department: Museum of Anthropology
Salary: $54,941.00 – $79,144.00 (Annual)
Full/Part Time: Part-Time (80%)

Desired Start Date: 2017/07/01
Job End Date: 2019/06/30
Possibility of Extension: Yes
Funding Type: Budget Funded
Closing Date: 2017/06/20 1
Available Openings: 1

Job Summary
The temporary, 2 year (80%) position is responsible for supporting the day-to-day operations of the Museum’s archives, part of the Audrey and Harry Hawthorn Library and Archives research facilities. The position provides research access to the archives for Museum staff and visiting researchers, and is responsible for the security, preservation, processing, arrangement and description of archival holdings. During a major time of transition, the position will focus on archival digitization and supporting broader Museum digital media management and access.

Organizational Status
The position reports to the Information Manager and works closely with the Research Manager (Audrey & Harry Hawthorn Library & Archives). Some latitude in decision-making is required within established procedures.

Work Performed
This position has the following ongoing responsibilities:
– Overseeing the day-to-day operations, developing and implementing appropriate procedures for archival management, and contributing to short and long term planning of the Museum’s archives
– Providing reference services and research access to archival holdings
– Undertaking accessioning and registration of archival materials
– Assessing the preservation needs of archival materials and implementing preventive treatments
– Appraising archival materials in terms of their evidentiary and long-term value
– Describing archival materials and creating finding aids in accordance with the Canadian Rules for Archival Description
– Overseeing the day-to-day management of the AtoM archival system and planning and troubleshooting as necessary for necessary upgrades
– Training, supervising, mentoring and evaluating work of students from the Master of Archival Studies program and volunteers working in the archives that perform archival processing, data entry, and media digitization
– Prioritizing and directing students and volunteers in reducing the archival backlog
– Planning and working with staff approaching retirement to transfer records to the archives
– Applying the Freedom of Information Act and the stipulations of existing donor agreement before releasing archival records for access or use
– Responsible for processing reproduction requests and permissions for use for archival media and assisting with Collections image requests when centralization is complete (2018)
– Participating in the critical analysis of current archival practices and scholarship through academic writing, conference papers, research, writing and teaching

Specific projects:
– Overseeing the development of a new centralized rights and reproductions process, in consultation with the Information Manager and Research Manager, in association with the implementation of a new Digital Asset Management system (through 2017)
– Supporting the integration of the AtoM archival management system with Mbank Gold (new Digital Asset Management (DAM) system to make digital media more accessible
– Supporting and guiding the development and implementation of a digital preservation plan in concert with a Museum-wide records management plan (2018) including working with staff to ensure they adopt appropriate practices
– Identifying and overseeing the digitization of media for cafĂ© exhibits and the timeline project

Supervision Received
This position works independently with a wide degree of latitude for decision making with general supervision from the Research Manager / Information Manager.

Supervision Given
This position supervises students and volunteers who carry out duties assigned to the incumbent, supports hiring and assessment of student or project staff.

Consequence of Error/Judgement
Management of valuable and irreplaceable archival materials is an important trust position. Errors could have financial, legal, ethical and reputational consequences for the Museum and the University. Failure to institute effective records management at the Museum would lead to the loss of valuable information, and by extension would impair the Museum’s historical record.

Undergraduate degree in a relevant discipline. Graduate degree in Archival Studies (MAS) required; dual MLIS/MAS preferred. Minimum of four years’ experience. Minimum of four years experience or the equivalent combination of education and experience. Skills:
– Excellent interpersonal, communication and organizational skills, and attention to detail
– Demonstrated experience applying archival theory and practice in a cultural institution
– Database management (AtoM and/or MediaBank experience preferred), knowledge of metadata schema; experience digitizing media in multiple formats including audio and video recordings
– Proficiency with Microsoft Office, including Excel as it is used for batch uploads into AtoM
– Proficiency with Adobe products including Photoshop, Bridge, Acrobat Pro
– Knowledge of standards and practices for preventative conservation of archival materials and preservation techniques and treatments.
– Knowledge of records management policies and procedures.
– Knowledge of BC Freedom of Information and Privacy Act and how it applies to archival records
– Ability to exercise discretion in regards to handling confidential and culturally sensitive information. Ability to build, maintain and troubleshoot AtoM, Mbank Gold Digital Asset Management (DAM) system. Ability to accurately create and maintain records. Ability to efficiently and effectively coordinate tasks.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.


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