ARCHIVIST II (State of Utah)

SALARY:               $16.07 – $25.47 Hourly

OPENING DATE:               06/15/17

CLOSING DATE:                 06/20/17 11:59 PM

NUMBER OF OPENINGS:              1

BENEFITS:            This position is eligible for a full benefits package including

medical, dental, life, and long-term disability insurance, a retirement plan, plus paid leave to include annual, sick, and holiday pay. The State requires employees to receive their pay through direct deposit. If selected, you will receive more information about these benefit options and enrollment information through our onboarding process and during your first week or two on the job.

PHYSICAL ADDRESS:        Archives Building 346 S. Rio Grande St. Salt Lake City,

UT, 84101

RECRUITER NAME:          Rebecca Lisor

RECRUITER TELEPHONE NUMBER:            801-538-3062

RECRUITER EMAIL ADDRESS:       rebeccalisor@utah.gov

OVERTIME EXEMPT:       No

SCHEDULE CODE:             B – Competitive Career Service – Employment in this position

requires a probationary period.

EEO STATEMENT:             The State of Utah is an equal opportunity employer. Hiring

is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability. Reasonable accommodations provided to known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, contact the Dept. of Human Resource Mgmt. at 801-538-3025 or TTY 801-538-3696.

JOB DESCRIPTION:

The individual in this position provides services to local government agencies including the identification, description, appraisal, scheduling and classification of records series and agency records management systems in accordance with State Archives policies; assistance and training of agency records officers and others regarding all aspects of records management, as well as the Government Records Access and Management Act (GRAMA); acquisition of electronic records and development of an electronic records program; and maintenance and revision of the state general records retention schedules.

The ideal candidates skills should include:

ability to effectively interact with local government employees assigned to records-related duties

good training and/or teaching skills

excellent writing skills

outreach and customer service skills

ability to perform legal and general research

high level of comfort working with databases, websites, and other electronic records information.

Preference may be given to applicants with a degree in Library and Information Science, Political Science, or History.

DHRM Rules apply for promotions/transfers.

ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED.

EXAMPLE OF DUTIES:

Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.

Advises and trains government agency records managers on proper information governance.

Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.

Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.

Analyzes and describes governmental processes and records in conjunction with records managers in governmental agencies.

TYPICAL QUALIFICATIONS:

principles, theories, and practices of archiving and records management

deal with people in a manner which shows sensitivity, tact, and professionalism

speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

laws governing access to public and private records (Government Records Access and Management Act)

communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing

understand and apply knowledge of database and website management

research methods, techniques, and/or sources of information

develop and/or implement new policies/procedures/standards and/or rules/regulations

SUPPLEMENTAL INFORMATION:

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Occasional lifting of Records Center boxes.

The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Department of Human Resource Management at (801) 538-3025 or TTY

(801) 538-3696.

APPLICATIONS MAY BE FILED ONLINE AT:

https://statejobs.utah.gov

2120 State Office Building

Salt Lake City, UT 84114

801-538-3025

statejobs@utah.gov

 

Position #12536

ARCHIVIST II

KH

ARCHIVIST II Supplemental Questionnaire

* 1. ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of this application process, you must upload your resume and references into your profile. Failure to include a resume may result in disqualification.

Your answers to the questions on this application must be supported by your resume otherwise you may not receive credit. “See resume” is not an acceptable answer to any question. Checkbox I acknowledge that I have read the statements above.

* 2. In accordance with Utah Code 67-19-15(2)(b)(ii), Veterans of the U.S.

armed forces may choose to be considered for this position through an Alternative selection process called the Veterans Employment Opportunity Program (VEOP). The VEOP entails an on-the-job examination period in lieu of normal competitive hiring procedures. Information on this process may be found on the Veterans tab of the Utah State Job Seeker website (https://statejobs.utah.gov). You are required to attach a copy of your

DD-214 to be considered in this program. If you fail to attach a copy of your DD-214, you will not receive consideration under this program or be eligible to receive Veteran’s Preference Points. *Only available for Veterans who are not current employees with a Utah State agency. Please make a selection below: Checkbox I am a veteran of the U.S. Armed Forces and want to be considered through the Veterans Employment Opportunities Program Checkbox I am not a veteran OR choose not to be considered through the Veterans Employment Opportunities Program

* 3. Which of these options best describes your professional experience in maintaining computer databases and websites? Checkbox No experience Checkbox Less than 1 year Checkbox 1-3 years Checkbox More than 3 years

* 4. Describe your professional experience in maintaining computer databases and websites. Please include the employer and dates of employment where the experience was gained.

* 5. Which of these options best describes your professional experience in records management? Checkbox No experience Checkbox Less than 1 year Checkbox 1-3 years Checkbox More than 3 years

* 6. Describe your professional experience in records management, distinguishing between electronic records and physical ones. Please include the employer and dates of employment where the experience was gained.

* 7. Which of these options best describes your professional experience teaching or training people on concepts and/or procedures in a group or one-on-one environment? Checkbox No experience Checkbox Less than 1 year Checkbox 1-3 years Checkbox More than 3 years

* 8. Describe your professional experience teaching/training people on concepts and/or procedures in a group or one-on-one environment. Please include the employer and dates of employment where the experience was gained.

* 9. Which of these options best describes your professional experience in customer service? Checkbox No experience Checkbox Less than 1 year Checkbox 1-3 years Checkbox More than 3 years

* 10. Describe your professional experience in customer service. Please include the employer and dates of employment where the experience was gained.

* 11. Please select your highest level of education. Checkbox High School Checkbox Associate’s Degree Checkbox Bachelor’s Degree Checkbox Master’s Degree

* 12. Please list your degrees and areas of study. Preference may be given to applicants with a degree in Library and Information Science, Political Science, or History.

* 13. Please indicate how you heard about this specific job posting.

Checkbox State Jobs

An External Job Posting Site (Indeed, LinkedIn, etc.)  Social Media (Facebook, Twitter, etc.)  Advertisement (Newspaper, Internet, Radio, etc.)  Professional Network  University Network (Career Center)  Referred by a Friend or Colleague  Contacted by a Recruiter  Career Fair  Internal communication from a State Agency that employs me – State employees only  Other

* Required Question​

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