Job Posting: Archivist at The Museum of Modern Art

The Museum of Modern Art is currently accepting applications for an Archivist to assist in the daily operations of reference activities in the Archives department, including responding to correspondence, email, and telephone requests; conducting reference interviews; and supervising on-site researchers.  Reporting to the Rona Roob Museum Archivist, the incumbent will also have the following specific responsibilities:

  • Reviews and responds to applications to publish materials from the Archives.
  • Conducts research on subjects in support of specific Museum projects, e.g., for lectures, remarks, press requests, exhibition research, and website development.
  • Assists in maintenance of research requests log.
  • Coordinates digitization of archival materials with Imaging and Visual Resources.  Catalogs items, and creates caption and citation information.  Manages database of digital surrogates of archival materials (MAID), both metadata and images.
  • Maintains and accessions materials in the photographic archive.
  • Processes loans from the Archives holdings, determines availability of object and its insurance value, handles all correspondence, completes loan forms, and works with Conservation and the registrar when necessary.
  • Oversees records management, maintains systems, policies, and procedures to organize and preserve institutional paper-based records, both temporary and permanent.
  • Reviews and, as necessary, revises existing records policies and retention schedules.
  • Educates Museum staff on records management procedures, services, and objectives.
  • Provides for the ongoing transfer, storage and availability of inactive paper or analog records.
  • Manages relationship with off-site record storage provider and related database.
  • Supervises annual destruction of paper/analog records.

Qualified candidates will possess a Bachelor’s degree in art history. Master’s degree in archival studies or library science with archives concentration or Master’s degree in art history with archives certification strongly preferred.  Five to seven years progressive experience in archival administration in a professional setting.  Thorough understanding of professional standards and best practices for archives, as well as records management principles and procedures. Knowledge of 20th- and 21st- century art and art history research resources.  Excellent interpersonal, written, and oral communication skills.  Strong analytical and organizational skills.  Knowledgeable about current trends in the archival and records management fields.  Familiarity with standard office technology applications and use of databases.  Familiarity with metadata standards such as EAD, DACS, Dublin Core, MARC, and controlled vocabularies.  Ability to work independently, as well as part of a team, and to maintain confidentiality.  A thorough and detail-oriented approach to all tasks.  Capable of being flexible in a professional, fast-paced environment serving multiple constituencies. Ability to lift 40 pounds.

TO APPLY: Please submit resume and cover letter (preferably in PDF format), including salary requirements, to Please reference the position title/department in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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