WL W17 Communications Assistant

The Work Learn Program supports and subsidizes meaningful work experiences on campus that offer the opportunity for all current UBC students to develop their professional skills and learn in a work environment.  The Faculty of Graduate and Postdoctoral Studies are hiring WL W17 Communications Assistant–CareersOnline Job ID 840168

How to apply: Starting August 1 applications will be posted on Careers Online

The Faculty of Graduate and Postdoctoral Studies (G+PS) is responsible for the recruitment, admission, support and graduation of approx. 10,000 graduate students who attend UBC annually. Within G+PS there are a number of administrative units and programs.

The CASI team is responsible for the Faculty’s communications, student recruitment, data analysis and strategic uses of technology. As a central support unit G+PS supports more than 70 departments in their recruitment efforts and helps establish, communicate and implement various recruitment tactics across the university. The unit delivers training and workshops to dozens of program administrators in these various units and maintains central databases on mobility trends and markets. It provides data and intelligence information to other units to support their recruitment initiatives. CASI will be hiring for 2 positions in Recruitment and Communications.

WL W17 Communications Assistant– CareersOnline Job ID 840168

The Communications Assistant will help with the creation and dissemination of digital and print communications for multiple audiences, with a focus on communications for prospective and current students. G+PS is launching new ambassador programs for both prospective and current graduate students. The Communications Assistant will have the opportunity to develop and implement multi-channel communications plans for these new programs, as well as work on a variety of other print and digital communications pieces for various channels and stakeholders.

Duties include:

Ambassador Program Communications

  • In collaboration with the Graduate Pathways to Sucess Student Ambassador and G+PS Recruitment Ambassador, conduct a communication needs assessment (including digital, social media, and print) for the new recruitment and current student ambassador programs
  • Create and execute recruitment and current student ambassador communications plans, including:
    • Copywriting, editing and graphic design of print posters, flyers, buckslips and other print materials
    • Creating social-media appropriate (in size, format and content) versions of print materials
    • Writing, creating images for, and scheduling social media campaigns

G+PS Communications

  • Assist in annual faculty communications planning
  • Assist in the planning and execution of other print, digital and social media campaigns/projects throughout the year, including but not limited to
    • Great Supervisor Week
    • Images of Research photo competition (planned initiative)
    • Faculty fact sheets
  • Assist in the planning and execution of event marketing plans, including creating and distributing print and digital assets. Events may include, but are not limited to:
    • Three Minute Thesis
    • Killam Award Celebration
    • PhDs Go Public talk series
    • G+PS Holiday Celebrations
  • Update existing print communications pieces (including research, writing, editing, and design)
  • Assist with electronic newsletters, including writing, sourcing images and web design
  • Curate, edit, and publish student, alumni and postdoc profiles on grad.ubc.ca and postdoc.ubc.ca
  • Research print vendors and source quotes for print projects; prepare files for professional printing
  • Liaise with various internal stakeholders and campus units to ensure that communications materials are accurate and up-to-date
  • Source and document usage rights for images used in communications materials (may include original photography and image editing)
  • Maintain G+PS image banks and communications files
  • Update website content on grad.ubc.ca as needed
  • Assist in the creation of short videos
  • Monitor social media feeds and take action as appropriate
  • Other tasks as needed


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