The Henry Ford, located in Dearborn, Michigan, has an opportunity for a part-time Processing Archivist. *This position is temporary and will be scheduled through the remainder of 2017.
The Processing Archivist establishes physical and intellectual control over archival collections through effective arrangement, description, and preservation. Reporting to the Head of Archives Technical Services, the Processing Archivist supports staff throughout Historical Resources in their work to collect, manage, preserve, describe, and make available materials within the collections of The Henry Ford.
Under the direction of the Head of Archives Technical Services, the Processing Archivist will be responsible for the inventory, arrangement, re-housing, description, and cataloging of physical, digital, and hybrid archival collections held by The Henry Ford within the Archives and Library.
Processes collections to appropriate level following an established processing plan. Prepares collection inventories and finding aids compliant with DACS, EAD, and local descriptive and technical standards. Participates in the development and implementation of policies and procedures for archival processing.
Creates collection catalog records in the institution’s collection management system, Axiell EMu. Prepares MARC format collection data to support ILS system cataloging by Library staff. Reviews and publishes finding aid documents to internal and external data stores, including XTF and DALNET.
Works with Digitization staff to facilitate electronic access for selected collection materials.
Serves as a resource to staff throughout Historical Resources regarding archival processing. Collaborates with Conservation staff to ensure proper handling and housing of collection materials.
Lends reference and research expertise to Access Services upon request. Assists as needed with user education and outreach activities including orientations for students, visitors, and other patrons.
Create timely, informative written material which reflects the Mission and Vision of The Henry Ford and aligns with institutional communications policies. Incorporate images, video files and links to collections records which enhance the presentation of the topic and the user experience.
Maintains expertise in archival and public service issues, including an understanding of professional and ethical developments surrounding collections. Attends conferences and other development activities to stay current in the profession.
Plans, directs, and reviews the work of volunteer staff and student interns.
Supports Archives & Library operations and participates in other related work as assigned.
Graduate degree in archival studies or ALA-accredited MLS or Master’s degree in history (or other relevant subject) with formal coursework or training in archival management and theory. Two years’ experience working in an archival, library, or collections centric organization. Knowledge of current archival theory and protocols for description, arrangement, digitization, handling, and care of archival materials in various formats such as photographs, video, film, and electronic records.
Experience with arrangement, description, handling and care of archival materials including MPLP (More Product Less Process) practices. Knowledge of metadata schemas and standards relevant to archival control and description, including DACS, EAD, MARC, MODS, and Dublin Core.
Experience with Axiell EMu, Archivists’ Toolkit or other collection management systems, library information systems, and Microsoft Office software. Aptitude to quickly learn new systems and software.
Demonstrated ability to communicate clearly, concisely, accurately and politely in all written and oral communication. Ability to work independently and productively as well as work effectively as part of a team. Ability to engage all levels of a diverse user community in a congenial and productive way. Must be able to work with sensitive material and maintain confidentiality.
Able to manage multiple projects, able to determine project urgency in a practical way; uses goals to guide actions, organizes, and schedules tasks effectively. Attention to detail and an eye for quality.
Knowledge of the KE Software EMU content management system as reflected in the EMu Skills Matrix for the Archives & Library. All staff members are expected to achieve a level of competency so that they may work independently on the essential skills, and are required to achieve a high level of competency on specific skills required by their position.
Familiarity with standards and schemas for museum description (CCO, CDWA, CDWA Lite).