Architecture Records Archivist

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Position Focus: Reporting to the Head of Arrangement and Description, the Architecture Records Archivist is primarily responsible for the selection, appraisal, arrangement, and description of manuscript and archival materials related to architecture, but may assist with the management of other, non-architecture-related collections on an as needed basis. The archivist participates in reference, instruction, and outreach activities.

•Examines files relating to the provenance of collections, reviews pertinent historical literature, analyzes materials to determine content and the appropriate level and type of arrangement and description needed, and develops plans for accomplishing the work, including estimates of resources needed, for newly acquired collections related to architecture.
•Arranges and describes archival material in all formats in accordance with approved plans; screens for potentially sensitive material; weeds extraneous material; recommends appropriate preservation and conservation procedures; and coordinates the copying or reformatting of materials for preservation and access.
•Prepares finding aids and catalog records for all assigned collections according to national and departmental standards.
•Trains and supervises staff and student assistants assigned to arrangement and description projects.
•Provides reference services to patrons in person, by telephone and via email.
•Participates in departmental and interdepartmental bibliographic instruction and outreach activities and works with faculty to plan and promote classroom and research use of holdings in Manuscripts and Archives related to architecture.
•Coordinates the transfer of personal papers and records from architectural firms and individual donors.
•Leads the effort to build department holdings that support teaching and research in architecture, including initiating and maintaining contacts, negotiating deeds of gift, and assisting in the surveying, packing, and transporting of materials.
•Participates in the formulation and documentation of unit and departmental policy and procedures.
•Makes recommendations on personnel selection, staffing requirements, and equipment and supply needs.
•Participates in library-wide planning and committee work as appropriate.
•Contributes to the advancement of the archival profession and/or professional or scholarly knowledge relevant to the job.

Required Education, Skills and Experience:

•Master’s degree from an ALA-accredited library school or equivalent accredited degree; a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s in library science. Qualified individuals new to the library profession are welcome to apply.
•Demonstrated knowledge of the creation and use of born digital and analog architectural records. Demonstrated proficiency in archival appraisal, arrangement and description practices and standards.
•Ability to work with others respectfully, decisively, and directly in an inclusive and culturally sensitive manner. Ability to negotiate with and influence decision-makers.
•Ability to exercise initiative, sound judgment, creativity, and flexibility.
•Demonstrated experience in use of technology with a wide range of desktop software applications.
•Experience arranging and describing or providing public services for manuscript and/or archival collections.
•Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
•Demonstrated knowledge of archival theory and practice may be substituted for formal training.
•Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
•Demonstrated knowledge of archival and library management systems.
•Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
•Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
•Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at:

Preferred Education, Skills and Experience: Education/experience in arrangement, description or management of architecture records, including born digital. Experience in reference, outreach, and instruction in an academic repository and in donor relations. Advanced degree related to architecture. Experience in use of technology support arrangement and description, collection development, reference, outreach and instruction activities.

Salary and Benefits

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country’s great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

How to Apply

Review of applications will begin immediately and will continue until the position is filled. Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at

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