ARST 596 Professional Experience – Morris and Helen Belkin Art Gallery

Students interested in this project should complete the online application form, please cite the project number 201711-02. Please include a resume and cover letter.

Professional Experience (check one)

  • ARST 596 (For Archival Studies Students)
Professional Experience Project Proposal Form
Name of Organization
Morris and Helen Belkin Art Gallery
University of British Columbia 1825 Main Mall Vancouver,
VANCOUVER, British Columbia V6T 1Z2
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Supervising Librarian/Archivist
Alan Doyle
(604) 267-7742
Purpose of the project:
The Morris and Helen Belkin Art Gallery’s mandate is to research, exhibit, collect, publish, educate and develop programs in the field of contemporary art and in contemporary approaches to the practice of art history and criticism. Through a regular program of exhibitions, publications, loans, traveling exhibitions, special projects and exchange programs, the Belkin Art Gallery participates in the national and international community of institutions concerned with contemporary art.

The purpose of this project is to provide recommendations regarding management of the Gallery’s current records. The focus will be on facilitating a more effective flow of information, ensuring the Gallery’s programs are adequately documented, and identifying records of long-term value.

Summary of activities required to carry out the project:
• Brief survey of all records, including paper records and shared network drive
• Consultation with Gallery staff for each program area
• Creation of a document to advise staff on where/how to save records centrally
• Identification of retention schedules for paper and electronic records in consultation with the University Archives
Expectations of the end result of the project, for both host and student:
The project will give the student an opportunity to work in a records management role in a contemporary art gallery, gaining a broad understanding of arts administration. The student will also gain experience acting in a consulting capacity, including providing advice and documentation of recommendations to an established organization.

The Gallery will gain new insight into its records management activities, including practical guides for staff and retention schedules for current records.

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 516: Management of Current Records

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