The University of Waterloo Library is seeking an archivist to join the University of Waterloo Library. Reporting to the Head, Special Collections & Archives, the Archivist works collaboratively to appraise, organize, arrange, describe and provide access to the Library’s literary and historical archival collections and takes the lead for this work carried out in the University of Waterloo Archives.

The University of Waterloo Library is a member of the Canadian Association of Research Libraries (CARL), the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), and the Ontario Council of University Libraries (OCUL). The Library is a member of the Tri-University Group (TUG), along with member libraries at the University of Guelph and Wilfrid Laurier University, serving a combined student population of over 76,000, combined holdings exceeding 5 million, and combined budgets exceeding $45 million. The Tri-University Group manages shared technology and a remote storage facility, and enables collaborative projects across the three library systems.

The successful candidate will:

  • Perform archival work related to the accessioning, arrangement, description, storage of and access to archival material and other records (including University records) in all formats received in the department by donation, purchase or transfer in accordance with archival principles and institutional policies, procedures and priorities
  • Work collaboratively with Special Collections & Archives staff to establish, document and implement processing procedures necessary to maintain intellectual and physical control of holdings
  • Perform research support and retrieves records from off-site storage at the request of University officials and administrative departments
  • Accept and appraise transfer of University records, including born-digital records, in accordance with Records Schedules
  • Work with Special Collections & Archives staff to perform research and information services to University students, faculty, staff, as well as external researchers.…


ALA-accredited Master of Library Science degree or equivalent

  • Experience of archival theory and practice, including relevant national and international appraisal, metadata and preservation standards and proven knowledge of Rules for Archival Description (RAD)
  • Experience with records management principles, including records in all formats
  • Demonstrated ability to independently, as well as collaboratively, plan, coordinate, and implement effective workflows and projects
  • Knowledge of Freedom of Information and Protection of Privacy Act (FIPPA) and its application to archival material
  • Familiarity with copyright and its application to material in all formats
  • Familiarity with archival description platforms (particularly AtoM and InMagic/DBTextworks)
  • Knowledge of management of born-digital records
  • Proven excellent communication skills, both oral and written
  • Ability to foster positive working relationships and build partnerships
  • Ability to work effectively and efficiently without direct supervision
  • Demonstrated ability to manage very detail-oriented processes requiring an exceptional degree of accuracy
  • Demonstrated ability to analyze and resolve problems and to prioritize multiple tasks in an environment with frequent interruptions
  • Proven ability to work effectively in a service-oriented environment, which values collaboration and collegiality
  • Demonstrated ability to interact with others in a respectful and sensitive manner
  • MS Word – Intermediate
  • Excel – Intermediate
  • PowerPoint – Intermediate
  • Archival description platforms; repositories; content management systems – Intermediate to Advanced


  • Experience in an academic library setting
  • Experience with information management systems


The salary for this position will be commensurate with experience and qualifications within the USG 8-13 salary level, corresponding to the ranks of librarian I through VI. For uWaterloo pay scales, refer to……

Additional information:

We welcome interested candidates to connect directly with Nick Richbell, Head, Special Collections & Archives, to learn more about this exciting position. Nick may be reached at +1-519-888-4567 ext. 32445 or by email at

To apply:…

Deadline for applications: for assured consideration, applications should be received by December 14, 2017.

Employment Equity: The University respects, appreciates and encourages diversity. We invite applications from all interested applicants. Citizens and Permanent Residents of Canada will be given priority.

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