Information and Privacy Archivist at Simon Fraser University

Simon Fraser University Archives and Records Management Department invites applications for an Information and Privacy Archivist. Reporting to the University Archivist and Coordinator of Information and Privacy and based at the Burnaby campus, this full-time continuing position will assist in coordinating and facilitating access and privacy activities, which enable university departments, staff, and faculty to fulfill their legal obligations under British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA).

Working in tandem with an incumbent Information and Privacy Archivist, the successful candidate will process access to information requests; respond to requests for review and privacy complaints made to the Office of the Information and Privacy Commissioner; design and deliver access and privacy advisory services, education, and training; and undertake information management policy analysis and development.

The successful candidate will have a particular interest in the processing of access to information requests, but s/he will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Archives and Records Management Department, including the delivery of archives and records management services.

SFU Archives and Records Management is responsible for the administration of three corporate programs, including archives, records management, and freedom of information and protection of privacy. These different, but integrated program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.

Applicants are invited to visit the Archives and Records Management Department website for more information about the department and its programs.

http://www.sfu.ca/archives.html

DUTIES, RESPONSIBILITIES, KNOWLEDGE AND SKILLS:

The required knowledge and skills for this position are:

  • A Master’s degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
  • Comprehensive knowledge of the B.C. Freedom of Information and Protection of Privacy Act and considerable knowledge of the philosophies, principles, and practices that support the administration of the Act by a public body.
  • Knowledge of archival science and records and information management as practiced in a Canadian context.
  • Excellent oral and written communication skills (in English) to train employees; provide public service; advise clients; write access review recommendations, notices, inquiry submissions, policies, procedures, standards, guidelines, correspondence and articles; and document the review of records responsive to access requests.
  • Superior organizational and detail-oriented skills to manage projects, coordinate administrative activities, and maintain administrative documentation.
  • Ability to work under pressure and meet strict deadlines, ensuring the university is diligent in responding to access and privacy matters within legislated timeframes.
  • Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
  • Ability to work independently and be self-motivated with only general supervision from the University Archivist and Coordinator of Information and Privacy.
  • Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, alumni, donors, visiting scholars, and the public.
  • Experience related to access and privacy administration, archives administration, and/or records and information management work.

Applicants for the position of Information and Privacy Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills, necessary for the successful delivery of access and privacy services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would enhance the delivery of access and privacy services while also contributing to the collaborative delivery of the Department’s other corporate programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position:

http://www.sfu.ca/content/dam/sfu/archives/ipa/dutiesresponsibilities.pdf

TERMS OF APPOINTMENT:

This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).

https://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/CA.pdf

The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications. SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at:

http://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf

The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:

http://www.sfu.ca/faculty-relations/benefits-services.html

HOW TO APPLY:

Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a resume; a representative sample of your written work of which you are the sole author (e.g., an academic assignment, a finding aid, a policy or planning document, a project report, a briefing note); and the names and contact information for three references, no later than January 31, 2018, 11:59 pm (PDT) to:

  • Paul Hebbard, University Archivist and Coordinator of Information and Privacy (acting) at pgh@sfu.ca.
  • Only applications received by email will be considered.
  • Submit your covering letter, resume, and references as one consolidated electronic file.
  • Attach your writing sample as a second separate electronic file.
  • Both electronic files must be saved either as MS Word or PDF documents.
  • Quote in the email subject line: Information and Privacy Archivist Job Application.

Selections for interviews will be made on the basis of the information submitted. Applicants will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified women and men, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons.

Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected.  For further details see:

http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

POSTING DURATION AND START DATE

Applications will be accepted until January 31, 2018. The expected start date is April 1, 2018.

IPA_JobPosting_SFU

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