Corporate Archivist – Carleton University


Duties and Responsibilities:

The Corporate Archivist contributes to effective management that allows the various academic and administrative units of the University to fulfill their responsibilities related to retention and disposition of institutional records, and the long-term preservation of historically valuable corporate records. In so doing, this position creates an environment whereby institutional memory is preserved through appropriate stewardship of materials of historical importance and of permanent value to the institution.

Reporting to the University Secretary, the Corporate Archivist is responsible for the development and implementation of a records management program for the administrative records of the University; complemented by awareness, education and communication activities to support the implementation of the University’s Corporate Records and Archives policy.

The position oversees all corporate archives’ reference queries and engages in outreach to promote the corporate archival collections. The position will be responsible for records holdings maintenance, including archival processing, database entries and management.


The incumbent must possess the following qualifications:
– Must have the ability to plan, implement, monitor and evaluate projects, as well as the ability to establish priorities and work to deadlines;
– Must have the ability to exercise diplomacy and discretion when dealing with clients which requires excellent inter-personal skills that allows one to maintain effective, confidential and cooperative working relationships;
– Must have superior communication and analytical skills and the ability to produce careful and thorough results are necessary;
– Must have a have a high degree of computer and web literacy (Word, Excel, Access, and Outlook);
– Must have previous experience in applying classification systems, completion of file inventories, and the application and implementation of retention schedules at a large institution;
– Must have experience in archiving historically valuable corporate records and making them available to research;
– Must have knowledge of access to information and protection of privacy issues, legislation, and the implementation of similar acts in relation to a large institution.

Education and Experience:

The above is normally acquired through the completion of a Master’s degree in Library Science, Archival Studies, or Information Management, as well as a minimum of four year’s experience in the principles and practices of records management; comprehensive understanding of specific legislation and government processes; freedom of information and privacy policies; comprehensive understanding of University policies and procedures; information technology for records management. Equivalencies will be considered.

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