Probationary or Continuing Appointment Archivist at Western University

Role Description

Western Libraries seeks an innovative, enthusiastic, service-oriented individual for the position of Archivist in Western Archives. This appointment, which will be filled as a Probationary or Continuing Appointment depending on the experience of the successful candidate, is available beginning on or about April 1, 2018, and will be filled at a rank and salary commensurate with the successful candidate’s experience. Reporting to the University Archivist, and working as a member of the Archives and Special Collections Team, the Archivist will be responsible for providing the full range of archival services to Western Libraries users. The Archivist will also support the ongoing development and implementation of the Team’s strategies, policies and procedures in collections management and public service, and, as appropriate, participate in specific projects and initiatives, such as those designed to improve access or support digital preservation.

The Archivist will be primarily responsible for acquisition and appraisal, arrangement and description, preservation, reference services, and research support, and instruction associated with assigned fonds and collections. The Archivist will assess and selectively build archival holdings, supporting both existing areas of strength and new and developing areas of research and graduate study. The Archivist will also help increase access to archival holdings through improved physical and intellectual control, arrangement and description, and digitization. The Archivist will support faculty, staff, undergraduate and graduate students, visiting academics, and members of the general community conducting research using archival sources. This support will be accomplished through initial reference service, advanced research consultation, and formal and informal instruction.

Western Libraries is currently undertaking an exciting organizational renewal process that will, when implemented by the fall of 2018, transform its services, collections, facilities, and organizational culture to ensure it continues to make a significant contribution to Western’s strategic, academic, and research priorities. As the transformation unfolds, changes and opportunities will lead to the modification of roles and responsibilities across Western Libraries, to varying degrees. Some of the functions and accountabilities of Archivists may change and it is anticipated that their work will be increasingly integrated with that of the core functions of the rest of Western Libraries.


  • The Archivist must have demonstrated experience with:
  • acquisition and appraisal of archives through analysis or implementation of retention schedules or other means of internal transfer, and/or donor negotiation processes;
  • arrangement and description of personal and/or organizational records in accordance with the Rules for Archival Description (RAD);
  • provision of reference and research services; instruction on the use of archival resources;
  • basic preservation; and
  • use of archives management software.

The Archivist must:

  • demonstrate initiative and possess outstanding communication, presentation, instruction and interpersonal skills;
  • employ excellent critical thinking and analytical skills;
  • exhibit resourcefulness, innovation, and flexibility;
  • be able to function effectively independently and as a team member;
  • be able to manage multiple tasks and competing priorities; and
  • work collaboratively and collegially with Archivist and Librarian colleagues and other staff within Western Archives and Western Libraries as a whole.

Candidates must have a Master’s degree in Archival Studies, or a Master’s degree with an archival studies specialization, or a Master’s degree combined with relevant experience as an Archivist, with a minimum of two years of professional experience, preferably in an academic archives setting. Experience with various types of fonds and collections, including those originating with large organizations or institutions, is an asset.

Application Procedures

Applicants are required to submit a covering letter, a curriculum vitae, and the names and contact information for three professional references, by 15 January 2018, 11:59 PM (EDT) to:

Office of the Vice-Provost & Chief Librarian
Western University

Only applications received by email will be considered. Please submit your application package as a single electronic file (MS Word or pdf). Please quote in the subject line reference #: ARCHLIB01_2018

Please ensure that the form available at:

is completed and included in your application submission.

Business Address:

Western University, 1151 Richmond Street N., London, ON N6A 5B8


Leave a Reply