Corporate Archivist

About Carleton:

From its very beginnings, Carleton University has welcomed the world, explored it in many fields of study and embraced the obligations of national and international citizenship. We take pride in our institution and are committed to providing the programs and services that contribute to Carleton University being an employer of choice. Carleton University is a community of talented, committed and enthusiastic faculty and staff, dedicated to excellence and to supporting the education and research that distinguishes Carleton as Canada’s Capital University. We know that it is our people that are key to Carleton’s success.

Duties and Responsibilities:
The Corporate Archivist contributes to effective management that allows the various academic and administrative units of the University to fulfill their responsibilities related to retention and disposition of institutional records, and the long-term preservation of historically valuable corporate records. In so doing, this position creates an environment whereby institutional memory is preserved through appropriate stewardship of materials of historical importance and of permanent value to the institution.

Reporting to the University Secretary, the Corporate Archivist is responsible for the development and implementation of a records management program for the administrative records of the University; complemented by awareness, education and communication activities to support the implementation of the University’s Corporate Records and Archives policy.

The position oversees all corporate archives’ reference queries and engages in outreach to promote the corporate archival collections. The position will be responsible for records holdings maintenance, including archival processing, database entries and management.

The incumbent must possess the following qualifications:
– Must have the ability to plan, implement, monitor and evaluate projects, as well as the ability to establish priorities and work to deadlines;
– Must have the ability to exercise diplomacy and discretion when dealing with clients which requires excellent inter-personal skills that allows one to maintain effective, confidential and cooperative working relationships;
– Must have superior communication and analytical skills and the ability to produce careful and thorough results are necessary;
– Must have a have a high degree of computer and web literacy (Word, Excel, Access, and Outlook);
– Must have previous experience in applying classification systems, completion of file inventories, and the application and implementation of retention schedules at a large institution;
– Must have experience in archiving historically valuable corporate records and making them available to research;
– Must have knowledge of access to information and protection of privacy issues, legislation, and the implementation of similar acts in relation to a large institution.

Education and Experience:
The above is normally acquired through the completion of a Master’s degree in Library Science, Archival Studies, or Information Management, as well as a minimum of four year’s experience in the principles and practices of records management; comprehensive understanding of specific legislation and government processes; freedom of information and privacy policies; comprehensive understanding of University policies and procedures; information technology for records management. Equivalencies will be considered.

HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


To apply, please visit  The position will be posted until January 7, 2018.

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