Archival Description Technician

Job Title: Archival Description Technician

Requisition #: 997535

Job Type: Limited Term

Position End: June 29, 2018

Location: MRU Main Campus – Calgary, AB T3E 6K6 CA

Closing Date: January 22, 2018

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University has built a reputation on a strong, liberal education foundation. Our vision is to provide an exceptional undergraduate educational experience for our students.

We are a community of engaged citizens, providing personalized, experiential and outcome-based learning in an environment of inclusion, diversity and respect. Through our focus on teaching and learning informed by scholarship, we are preparing our graduates for success in their careers and lives.

Mount Royal University presently offers 12 four-year baccalaureate degrees with 32 majors, with a view to grow this mix to 15 degrees and 60 majors by 2025. Current degree offerings are unique, and include four-year bachelor degrees in interior design, midwifery, child studies and health and physical education, as well as arts, criminal justice, business administration, communication, computer information systems, education, nursing and science. Mount Royal also offers robust continuing education programming as well as an internationally-renowned music conservatory.

More than 13,000 credit students attend Mount Royal University annually, with more than 90,000 Mount Royal alumni contributing to their communities worldwide.

Our faculty provide a teaching and learning environment that welcomes challenging ideas. Our staff are dedicated to supporting our campus so that students are provided with an exceptional educational experience. Our management team provides leadership throughout the University, and inspires others at all levels to be leaders in their own important sectors.

In support of our students, and in response to our broader community, we know that investing in our employees benefits the University as a whole. Talented and committed employees are the driving force behind student success. Our faculty, staff and management are united in creating a thriving learning environment for our students.

Mount Royal University is an exceptional community focused on our people.

About the Library

At four times the previous Library space, Mount Royal University’s new Riddell Library and Learning Centre includes state-of-the-art specialized instructional labs and technology enriched learning spaces, expanded physical collection areas including an area dedicated to data and an enhanced technology infrastructure to ensure ongoing support of growing digital and specialized data collections. The RLLC presents opportunities to integrate new spaces such as audio editing suites, visualization and immersion spaces, and a makerspace into our instruction program. The growing collection comprises 535,000 monographs and over 81,000 serial titles in digital and print formats. The services and facilities of the RLLC will provide an exceptional undergraduate teaching, learning and research experience for MRU students, faculty and staff. It is the new intellectual heart of our campus and a resource that will continue to engage our community

About the Role

The mandate of the Archives and Special Collections is to support teaching, learning, and scholarship through the development of archival holdings and specialized library collections. Housed in a secure climate-controlled space in the new Riddell Library and Learning Centre, the Archives and Special Collections acquires, preserves, and makes accessible university records of enduring value and other archival holdings.

Reporting to the Associate University Librarian, Collections and Digital Services, this position comprises archival description and processing functions in support of the Archives. Description duties includes the creation of finding aids in an AtoM archives database that describe textual, , audiovisual, digital, and other types of archival records in the Archives’ holdings as per national and international standards and local policies and procedures. The incumbent carries out description activities in a timely fashion to improve user access to the Archives’ holdings via the archives database and other digital discovery tools. Processing duties include preparation of records for storage and preservation through rehousing, reformatting, and digitization.


  • Describes textual, audiovisual, and other types of archival records in the Archives’ holdings, in order to ensure effective and accurate discovery and access by users.
  • Interprets and applies national and international archival descriptive standards, as well as local policies and procedures.
  • Support the Archivist and other members of the Archives team in the acquisition, processing, and digitization of archival records and special collections material.
  • Physically prepare records for long-term preservation through rehousing, reformatting, digitization, and minor conservation processes.
  • Participates in the planning and completion of special projects to improve access to archival holdings.
  • Participates in Archives and Special Collections team meetings.


  • Archives-specific education or training, such as completion of the Archives Society of Alberta’s Archives Institute, an Archival Technician diploma, and/or equivalent training from another relevant organization or institution.
  • 12-18 months previous related experience
  • Adept at searching and inputting data into databases, especially archival databases
  • Knowledge of RAD (Rules for Archival Description),and ISAAR-CPF (International Standard Archival Authority Record for Corporate Bodies, Persons and Families, 2nd edition)
  • Knowledge of archival preservation standards, procedures, and practices
  • Effective problem-solving and decision-making skills
  • Effective written and oral communication skills
  • Strong organizational, analytical, and team skills
  • Ability to work independently and be self-motivated
  • Accurate data entry skills
  • Ability to lift boxes up to 50 lbs

Salary:                  $1940.25 Semi-monthly

Closing Date:     January 22, 2018

To Apply:             Please Visit Our Career Opportunities Page

A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Job Title], [Requisition Number].pdf (ex. Coordinator, 999999.pdf).

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

997535 Archival Description Technician

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