Archives Advisor

The Council of Archives New Brunswick (CANB) seeks a qualified individual to fill the position of:

Archives Advisor

CANB is a bilingual not-for-profit organization that serves the archival community of the province through education and training, on-site assistance, and other services. CANB is comprised of approximately 50 member institutions, including community, religious, university, and museum archives.

The successful candidate will have the ability to work independently and will be a confident, energetic self-starter with strong organizational and interpersonal skills.  She/He will actively promote archives and the archival community in New Brunswick.

Reporting to the CANB Executive, the Archives Advisor will:

  • Initiate and foster relationships with member and potential member institutions;
  • Conduct on-site training with the staff and volunteers of archives across the province;
  • Develop, organize and administer educational and training workshops;
  • Assist member institutions in their applications to funding programs, and review all grant applications to check for factual and mathematical errors to correct applications in advance of adjudication;
  • Provide professional and technical advice to member institutions in accordance with current archival standards, policies and procedures;
  • Work with the Executive Committee in support of the full range of Council activities including but not limited to policies and procedures, grant funding adjudication, membership recruitment and renewal, and the planning of meetings;
  • Facilitate the upload of archival descriptions from the ICA-AtoM provincial database into Archives Canada;
  • Promote, encourage or otherwise enable archives-specific community activities/events;
  • Communicate with members and other heritage and cultural groups through several means, including the Council’s website, Twitter, Facebook, etc.;
  • Create and administer spreadsheets for member requests for audio-visual (AV) migration and projects requiring Preservation Advisory Services to identify member needs and priorities;
  • Facilitate the inclusion of archival descriptions in the AtoM provincial database, and provide upkeep and maintenance;
  • Assist the membership to prepare for Global Preservation Assessments;
  • Manage the CANB office;
  • Other duties as assigned.

Essential Qualifications

A Master level degree specializing in archival studies (an equivalent combination of education and experience will be considered);

Written and spoken competence in both English and French is required. Please state your language capability;

Conversant in current trends in the field of archives, including the Rules for Archival Description (RAD), methods of delivering archival services, development of archival policies, guidelines and procedures, archives management, and issues related to database, the web, and different research interest groups.

Asset Qualifications

  • Knowledge of Atlantic Canadian and New Brunswick history and geography;
  • Experience as a web content provider, including social media (Twitter and Facebook), and website applications such as WIX;
  • Writing and public presentation skills in both official languages;
  • A valid driver’s license or the ability to obtain one;
  • Familiarity with ICA-AtoM;
  • Project management skills;
  • Fluency with documents written in cursive.


This position is a full-time contract position. Although dependent on annual grant funding, it is expected this position will be supported on a continuing basis.

The position is based at the Provincial Archives building in Fredericton and requires travel throughout the province. Weekend and evening hours may be required occasionally.  Expected salary range is $47,500 to $52,500 (with benefits to be negotiated). Please forward a copy of your letter and resumé preferably in PDF format to CANB President David Mawhinney at by 18 May 2018. Only applicants selected for an interview will be contacted.

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