Records Analyst

Are you passionate about records and enthusiastic about being a part of exciting records management projects? Do you have outstanding analytical skills, attention to details, strong communication skills and enjoy working with a variety of customers? Are you comfortable explaining the records procedures even to the most novice or resistant users?

CRNBC has an interesting and challenging role for you as a Records Analyst within our Information and Finance team.

As a Records Analyst, you will ensure the efficient and accurate storage of and access to the College’s records, as well as protection and integrity of records based on compliance with records-related policies and regulatory requirements. As a collaborative team member, you will provide records and information management services to staff and various stakeholders, and work with colleagues to support the development of a comprehensive and sustainable records management program.

CRNBC is currently located at 2855 Arbutus Street in Kitsilano and is anticipated to move to downtown Vancouver in September 2018 as we become one single nursing regulator with CLPNBC and CRPNBC.

Who we are​​

Located in Vancouver, CRNBC is the regulatory body for close to 40,000 registered nurses, nurse practitioners and licensed graduate nurses in British Columbia. Our purpose is to protect the public by effectively regulating registered nurses and nurse practitioners. We set standards, support registered nurses to meet standards, and act if standards are not met.

At CRNBC, we believe in integrity, excellence and accountability. As a member of the team you can expect to be treated in a respectful and professional manner. While you’ll be managing a busy workload, the College supports staff in achieving a healthy work-life balance.

Read about our mandate here.

What you will be doing​​

Reporting to the Chief Officer, Information and Finance, and under the direction of the Records Manager and Privacy Officer, the Records Analyst supports the operation and maintenance of the College’s records management program. Applying theory and practical application, the Records Analyst assists in the development and implementation of policies, procedures and guidelines related to the creation, maintenance, storage, retention, retrieval and destruction of physical and electronic documents and records.

Responsibilities include:

  • Under the direction of the Records Manager and Privacy Officer, developing and implementing a comprehensive file plan that supports the creation, maintenance, disposal, security and access to the College’s records.
  • Ensuring processes are standardized within online system and the functions and features support the usability and retrievability of records. Ensuring compliance with the College’s information and records management policies, legislative and regulatory requirements.
  • Meeting with staff and teams throughout the organization to understand the records they produce and to support staff in maintaining an effective records management approach.
  • Administering the migration of legacy paper and electronic records into the College’s information management system.
  • Conducting appraisal of analogue and electronic records, evaluating the archival value of records by determining their administrative, fiscal, and legal use. Facilitating the destruction of records in accordance with the College’s approved records retention schedule.
  • Providing records and information management services to stakeholders, including guidance and support in the retrieval of records, and advice on records management such as the creation and implementation of guidelines for records maintenance, retention and protection.
  • Maintaining a product road map and prioritized backlog of system enhancements that support the business needs of the College.

Your skills and abilities

  • Master’s degree in Archival studies or Information Management;
  • 1 to 3 years of experience in records, archives, and information management;
  • Formal training/knowledge of relevant records management legislation, standards and principles and best practices including General Accepted Recordkeeping Principles (GARP), ISO 15489 and ISO 23081;
  • Demonstrated understanding of the lifecycle of records with the ability to work in a hybrid environment of paper and electronic records;
  • Demonstrated ability to translate records management standards, principles and best practices and operationalize these concepts into an information management system, business processes and activities that users can relate to;
  • Demonstrated experience with conducting functional analysis of records, developing file plans, and identifying vital records;
  • Excellent oral, written and interpersonal communication skills. Ability to use audience appropriate communication and language to present information and to convey concepts;
  • Outstanding organizational skills and attention to detail;
  • Ability to establish and maintain strong relationships with stakeholders;
  • Demonstrated problem solving and analytical thinking skills;
  • Ability to work effectively independently and as a collaborative member of a team;
  • Experience with operationalizing the management of paper and electronic records, records classification and appraisal;
  • Experience working with SharePoint an asset.

Compensation and benefits

As the successful candidate, you will enjoy a generous compensation and benefits package.

How to apply​​​

Please forward your resume and covering letter, indicating where you learned of this opportunity, to careers@crnbc.ca. The closing date for the applications is May 7, 2018.

To learn more about our organization, please visit www.crnbc.ca.

Thank you for your interest in the College of Registered Nurses of British Columbia.

While we appreciate all responses, please note only those selected for interviews will be contacted..

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