Category Archives: Employment – Professional

Defence Scientist (Information Science)

Reference number: DND18J-018813-000041
Selection process number: 18-DND-EA-OTTWA-427522
National Defence – Defence Research and Development Canada (Atlantic)
Dartmouth (Nova Scotia)
DS-03, DS-04, DS-05
$72,176 to $119,442 (Based on the assessment of the applicant’s relevant years of work experience)Closing date: 8 June 2018 – 23:59, Pacific Time

Who can apply: Persons residing in Canada and Canadian citizens residing abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

The salary rate of appointment to the group of Defense Scientists (DS) is based on incumbent’s qualifications (education and experiences) and is determined by the evaluation committee.

Duties

DRDC is seeking candidates for a Defence Scientist related to Information Science. The successful candidate will be responsible for understanding and progressing the science and technology that impact the Royal Canadian Navy’s ability to discover, access, process and understand a wide and varied breadth of information in order to reach an appropriate level of situational awareness. The successful candidate will work in a team environment where the team’s R&D challenges include topics such as: Intelligent synchronization of information across consumers; Information management in a cloud computing, degraded bandwidth environment with sporadic connectivity; distributed processing in an asymmetric computing environment; methods to improve information exploitation; trust in the information; variety of maritime information types and exponentially growing volumes of data and information.

Intent of the process

The intent of this process is to staff two positions on an indeterminate basis in Dartmouth, Nova Scotia.

A pool of qualified candidates may be established and could be used to fill positions with various tenures, security clearance requirements or linguistic requirements within the Department of National Defence.

Positions to be filled: 2

Information you must provide

Your résumé.

A covering letter in 9,999 words (maximum) “You will be required to show how you demonstrate the essential qualifications and asset qualifications (i.e. Education and Experience) for the initial screening through your resume and cover letter. Please use the wording of each qualification (Essential qualifications) as a header, and then explain in one (1) or two (2) paragraphs, how, where and when (month/year to month/year) you obtained the experience. The resume will be considered a secondary source which could be used to validate the education and experience described in the cover letter. It is not sufficient to only state, in your Cover Letter, that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must provide concrete examples, which illustrate how you meet each essential qualifications. Failure to provide the above information in the format required may result in your application being rejected from the process.”

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1. Recent graduation (within the last three years) with a with a master’s or doctoral degree (see Note 1) from a recognized post-secondary institution in engineering, computer science, applied science, applied mathematics or some other specialty relevant to the position.

NOTE 1: Candidates that completed all requirements and awaiting convocation for such degree OR within twelve months of completing a Doctoral Degree in specialty relevant to the position will be considered.

Degree equivalency

EXPERIENCE

EX1. Experience developing and executing a research project to completion.

EX2. Experience writing and having published peer reviewed scientific publications, such as a master’s or PhD thesis, journal papers or conference papers. At least one of these peer reviewed publications must be in the last five years.

EX3. Experience related to collection, processing and analysis of data from sensor networks.

EX4. Experience in the storage and dissemination of information products to meet specific user or system requirements.

KNOWLEDGE

K1. Knowledge of data management techniques
K2. Knowledge of data analytics

ABILITY and SKILLS

AS1. Ability to use creativity to deal with scientific or technical challenges.
AS2. Ability to analyze complex problems and develop plans to investigate and solve them.
AS3. Ability to work independently.
AS4. Ability to communicate effectively orally, including the communication of scientific concepts to a variety of audiences.
AS5. Ability to communicate effectively in writing, including the communication of scientific concepts to a variety of audiences.
AS6. Ability to carry out a scientific research project from identification of the problem to demonstration of the solution.
AS7. Ability to lead science activities and people

PERSONAL SUITABILITY

PS1. Effective Interpersonal skills
PS2. Dependability
PS3. Initiative
PS4. Team player
PS5. Adaptability
PS6. Judgement

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE

AEX1. Experience leading or working as part of multi-disciplinary research teams.
AEX2. Experience conducting or participating in field or sea trials.
AEX3. Experience formulating, proposing, conducting, and leading research and development projects.
AEX4. Experience working with the military or in performing research for defense applications.
AEX5. Experience undertaking research on behalf of and reporting results and recommendations to clients (industrial, commercial, government etc.).
AEX6. Experience developing partnerships with research organizations for collaboration.
AEX7. Experience working in a project management environment.
AEX8. Experience preparing statements of requirements for research to be delivered by contract.
AEX9. Experience related to computing algorithms applied to large data sets
AEX10.Experience in incorporating diverse information sources into a common framework
AEX11. Experience related to information product dissemination in challenging conditions (e.g. time critical, unstable networks, etc.)

ASSET KNOWLEDGE

AK1. Knowledge of military client needs, particularly the Royal Canadian Navy, defence scientific programs, or current defence technology.
AK2. Knowledge of technologies and techniques that enable aggregation of disparate information sources
AK3. Knowledge of distributed systems
AK4. Knowledge of communications and networking systems
AK5. Knowledge of information security and privacy concepts as they relate to information sharing in a multi-caveated security environment
AK6. Knowledge of cyber related science

OPERATIONAL REQUIREMENTS

May be required to travel for short durations (courses, conferences, meetings, trials, etc.)
May be required to conduct scientific fieldwork in austere environments i.e. the Arctic.
May be required to work overtime.
May be required to work in confined spaces.
May be required to work at elevated heights, and/or outside in adverse conditions.
May be required to participate in other consulting and research and development tasks, as and when required.

Conditions of employment

Reliability Status security clearance

Must be able to obtain and retain a Secret (Level II) security clearance
Must be able to obtain and retain a Top Secret (Level III) security clearance
Pre-placement medical – must undergo and pass employment medical assessments
Ability and willingness to travel abroad.
Ability and willingness to conduct scientific fieldwork onboard naval platforms and other vessels.
Ability and willingness to Adhere to safety procedures including, but not limited to wearing product specific Personal Protective Equipment (PPE) requirements, gloves applicable to the process being performed, safety glasses, and other required equipment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

– The client organization will only accept applications on-line .
– An interview, a test or a reference checks may be done.
– You must provide proof of your education credentials.
– Persons are entitled to participate in the appointment process in the official language of their choice.
– If you need an accommodation during this process, please let us know as soon as possible so that appropriate action can be taken.
– A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Pierre-Yves Néron
Pierre-Yves.Neron@forces.gc.ca

Special Collections Manager

Submission Deadline: FRIDAY, MAY 18, 2018
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We are currently hiring for the position of:
SPECIAL COLLECTIONS MANAGER
The Special Collections Manager is responsible for executing standards of care and preservation of the Film Reference Library’s (FRL) archival holdings, and ensuring the collection is accessible to researchers. The FRL is a free research resource for film lovers, filmmakers, students, scholars, screenwriters, and film and television professionals. The FRL promotes scholarship on Canadian and International cinema by collecting, preserving, and providing access to a comprehensive collection of film-related reference resources, and films.
Reporting to the Senior Manager of the Film Reference Library, the Special Collections Manager oversees the appraisal, arrangement, and description of acquisitions, and will draw on strong project management skills to oversee several multi-year archival initiatives, including: an audit of 85 Special Collections; completion of a film acquisition cataloguing and re-housing project; and quality control of archival records in the FRL collections management database MIMSY.
Ongoing duties for this position include: administrative tasks related to project management, budget tracking, report-writing, etc; supervise staff and interns in the execution of archival projects; manage and cultivate positive relationships with donors, vendors, and appraisers; coordinate digitization and cataloguing projects; assist internal and external patrons with archival research; and work collaboratively with the library team and other TIFF departments and stakeholders to ensure the care and handling of collection materials.
The ideal candidate for this role is an experienced archivist, museum professional, or collections manager with demonstrated experience in project management. Core competencies (in addition to knowledge of archival and collections management practices) include skills and experience in planning and executing long-term or multi-year projects, multi-tasking, supervision, and meeting deadlines.

Responsibilities

    • Oversee the acquisition, appraisal, arrangement, and description of archival records in all formats following accepted professional standards and practices (RAD, FIAF), and in keeping with the FRL Collection Development Policy
    • Supervision of Senior Coordinator, research residents, and interns
    • Oversee appraisal of new acquisitions observing best practices; issue tax receipts to donors; track insurance information for Finance team; complete CCPERB applications as required.
    • Plan and implement a multi-year audit of all Special Collections
    • Oversee completion of multi-year film acquisition project in collaboration Technical Production team: revision, cataloguing, and re-housing of film prints.
    • Develop and maintain policies and procedures governing the proper care and administration of the FRL archives, in consultation with the Senior Manager
    • Maintain positive ongoing relationships with vendors, and manage accounts
    • Develop and maintain positive relationships with donors
    • Manage budgets relating to collection appraisals, storage, and archival supplies
    • Assist with in-depth archival research inquiries via library services desk, email, and phone.
    • Quality control of special collections records in MIMSY to ensure collections are fully accessible and catalogued.
    • Coordinate digitization and/or cataloguing projects as directed
    • Ensure the collection storage facilities are well-maintained and meet the needs of the archive
    • Complete grant-writing in close collaboration with Government Foundation Relations team
    • Provide guidance on care, handling, and display of archival materials in TIFF Bell Lightbox on an as-needed basis.

Minimum Requirements

    • Masters Degree or equivalent in Library and Information Studies (with a focus on archives), Museum Studies, or Collection Management
    • 3-5 years experience working in an archive or collections setting
    • 2-3 years of supervisory experience is required
    • Demonstrated experience in Project Management and knowledge of best practices in time management and productivity tracking
    • Demonstrated experience in the proper care and handling of archival materials, including audiovisual formats, according to established standards
    • Demonstrated knowledge of best practices and archival standards in cataloguing, including audiovisual formats
    • Experience in managing the assessment and appraisal of archival materials and artifacts
    • Experience in managing budgets and accountable in managing finances
    • Experience in working with collections management software; MS Office
    • Knowledge of film history as asset, particularly Canadian cinema
    • Knowledge of best practices in display and installation of artifacts
    • Knowledge of best practices in digitization, digital workflows, and digital storage
    • Commitment to client services. Excellent interpersonal and communication skills
    • Familiarity with CCPERB application process
    • Previous experience in a schedule-driven, project-based environment with emphasis on timelines and delivery
    • Ability to be self-lead and work independently, and also be part of a team
    • Position may require a flexible work schedule

Start Date

    • July 2018

How to Submit & Application Deadline

    • Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on Friday May 18, 2018.
    • All applications must be submitted online through the posting found on our website tiff.net/careers.
    • Please note in your cover letter where you saw this job posting.
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.
TIFF is an equal opportunity employer. We are committed to providing accommodations for people with disabilities and will work with applicants to meet their needs.

Collections Management System Coordinator

Position Title:     Collections Management System Coordinator (1 Year term position)

Institution: University of Victoria Legacy Art Galleries

Reports to:         Director, Legacy Art Galleries

Classification Level:         SG4

Position Summary

The University Art Gallery Legacy Art Galleries (Legacy) assists the academic and cultural development of the university community by preserving and exhibiting art for the pursuit and communication of knowledge. At Legacy Art Galleries art activates research and learning through university and community collaborations. Our exhibitions and programs promote dialogue around issues that matter.  With its small but busy staff team, a collection of approximately 20,000 objects and exhibition venues on and off campus, Legacy Art Galleries serves both the university and broader communities through exhibitions, programs, events, teaching, and research. Legacy Art Galleries is committed to representing the values of inclusion and diversity, and the goals of UVic’s Indigenous Plan through its practices and programs.

Reporting to the Director and working closely with the Curator and various other gallery staff and UVic IT staff, the Collections Management System Coordinator’s primary responsibility will be to coordinate the implementation of the new Collections Management System Database which includes overseeing data migration, data standardization, development of a user guideline manual, staff and academic stakeholder training on the database, and development of database templates related to the gallery’s collection management activities. Other responsibilities will include collection accessioning and file management, tracking and management of art loans both incoming and outgoing. As with all positions in the Gallery, the Collections Management System Coordinator will also contribute to the Gallery’s visitor engagement program which includes filling in on front desk greeting and orienting visitors, as needed.  This position’s activities are in line with Legacy’s goal to support the academic and community mission of the University through exhibitions, programs, research, stewardship and animation of the collection.

This position has a work week of Tuesday to Saturday, and may involve some occasional evening shifts to accommodate gallery programs and events. This position will be based in the Legacy Gallery downtown but will occasionally also work on campus.

Key Responsibilities and Expectations:

Collections Database Implementation Project

65 %

  • Coordinates the implementation project of new Art collections Database:
    • Provide expertise to help Legacy finalize choice of appropriate database
    • Work with Database vendor and UVic IT to develop timeline and implementations steps
    • Oversee data migration, prioritize what data is migrated by vendor or in-house, based on budget and timeline needs
    • Perform data clean up and standardization
    • Test run internal and external interfaces
    • Work with staff to ensure database function meets needs of gallery functions, recommends customizations from vendor when necessary
    • Develop, coordinate and deliver staff training on internal database
    • Develop standards for input and gallery user’s manual
    • Develop forms and templates for gallery processes such as accessioning, tracking and loans to be input into the new system
    • Provide training for UVic academic community on using external database for research
    • Complete a final report for a Museum’s Assistant Program grant and conduct assessments and evaluations during and after the project’s completion to demonstrate the results of the project.

Collections Management

25%

  • Assist Curator with collections management duties including:
    • Cataloguing new acquisitions
    • Coordinating accessioning process for new acquisitions
    • Updating collection database records
    • Minute taking at Collections Committee
    • Art handling and storage
    • Image requests from external users
    • Updating copyright records
  • Assist with public inquiries and private viewings of collection as necessary
  • Assist with the preparation of loan requests from other institutions – condition reporting, image requests and copyright permission

Visitor Engagement

10%

  • From time to time works as a member of our Visitor Engagement (front of house) team, which includes:
    • Welcoming guests at reception desk
    • Ensuring security of facility and artwork
    • Engaging public in discussion of the art
    • Assisting with set up for events
    • Representing Legacy at their public events

Summary of qualifications: 

This position requires:

  • Bachelor’s Degree in related area (Art history, Museum studies, Anthropology, etc), or equivalent certification in Library, Archival or Information Studies.
  • Minimum 2 years museum experience which includes:
  • Collections database administration
  • Applying documentation standards for material culture
  • Collection cataloguing
  • Object handling
  • Project management

Knowledge requirements include:

  • Museum standards best practices and ethics
  • Collections Management cataloguing, documentation, and nomenclature standards
  • Proficiency in Office Suite of computer programs as well as databases

In addition, this position requires:

  • Strong analytical, critical thinking and problem solving skills
  • Solid communication skills, both written and verbal
  • Ability to build and maintain productive working relationships with all stakeholders
  • Ability to work independently and collaboratively in a team environment
  • Proven track record achieving project goals on time and produce deliverables of a high quality
  • Working knowledge and/or enthusiasm to actively increase knowledge and awareness of Indigenous protocols
  • Demonstrated administrative and organizational skills
  • Demonstrated training skills

Salary range: $45,302-50,988 per annum

Location: Victoria, BC

PLEASE APPLY ONLY THROUGH UVIC CAREERS PORTAL: https://uvic.mua.hrdepartment.com/hr/ats/Posting/view/3837

Posting closes: May 27, 2018

Health Science Librarian

POSITION VACANCY ANNOUNCEMENT

Health Science Librarian

Assistant University Librarian

The George A. Smathers Libraries seek a creative and service-oriented liaison librarian at the Health Science Center Library. The Health Science Librarian provides reference assistance and consultations, instruction, outreach, and collection management for the entire College of Pharmacy and the department of Pharmacology and Therapeutics in the College of Medicine. This 12-month, tenure-track faculty position serves as a member of the Biomedical and Health Information Services (BHIS) team, and provides services in a variety of modes (in person, phone, email, “house calls”). The position is responsible for special projects as assigned, such as collection reviews, development of web-based resources, and service evaluation.  The library encourages staff participation in reaching management decisions and consequently the Health Science Librarian will serve on various committees and teams.  To support all students and faculty and foster excellence in a diverse and global society, the Health Science Librarian will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities. The Health Science Librarian will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.

The search will remain open until June 26, 2018, and applications will be reviewed as received. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/FacultyPositions.html.

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

Address inquiries to Bonnie J. Smith, Smathers Libraries Human Resources Office, at: bonniesmith@ufl.edu.

Records Officer

ADMN O 18R – Records Officer – (50665)

Posting Title
ADMN O 18R – Records Officer
Position Classification
Administrative Officer R18
Union
GEU
Location
Vancouver, BC V8W 2S8 CA (Primary)
Salary Range
$51,845.18 – $58,873.38 per annum
Close Date
6/3/2018
Job Type
Temporary Assignment (TA)
Temporary End Date
11/30/2019
Ministry/Organization
BC Public Service -> Attorney General
Ministry Branch / Division
BC Liquor Distribution Branch
Job Summary

Records Officer, Temporary > 7 Months
Administrative Officer R18

STEP into a career with one of BC’s Top Employers since 2009.

The Liquor Distribution Branch is one of Canada’s largest distributors and retailers of beverage alcohol. At the Liquor Distribution Branch we are driven by innovation and have a passion for the future and are looking for a dynamic professional to join our team.

The LDB’s Information, Privacy and Access (IPA) services department is responsible for records management, privacy and access activities at the Liquor Distribution Branch head and area offices, 2 distribution centres and 198 retail stores throughout the province.  This section develops branch-specific policies and procedures, and ensures compliance with the Freedom of Information and Protection of Privacy Act and the Information Management Act, the Core Policy Manual and associated central agency directives.

Reporting to the Manager, Information, Privacy and Access, the Records Officer is the Liquor Distribution Branch’s (LDB) subject matter expert – authoritative voice – on the branch’s electronic records and document management system (EDRMS) and Corporate Records Management System (CRMS).  This position provides leadership, expert records management advice, support and training to LDB staff on internal policies and industry records management best practices and principles including classification, storage, security, inventory, retrieval, retention and destruction of records in physical and electronic format and guides staff to achieve full utilization of the branch’s records management systems.

The Records Officer manages the LDB’s multi-media RIM program, including classification, storage, security, inventory, retrieval, retention and destruction of records in physical and electronic formats.  The Records Officer also manages the day-to-day workflow of the EDRMS system, including overseeing internal client requests, resolving technical issues and finding efficiencies.

The Records Officer gives recommendations to the Manager of Information, Privacy and Access regarding records management strategic direction, priorities, policies, guidelines and procedures at the LDB.
Please review the attached job description for a complete list of duties, qualifications, and competencies. To be considered for this opportunity, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process.

Please note that a cover letter is a requirement for this competition.

An eligibility list for permanent or temporary opportunities may be established.

HOW TO APPLY:

**Only applications submitted using the BC Public Service Recruitment System on this website will be accepted.**

For more information about how to create or update your profile, please refer to the How to Apply section below.

Education/Experience

  • Degree or diploma, combined with a minimum of 1 year of work experience managing and administering an electronic records management program  OR
    post-graduate degree in information, archival or library studies.
  • Experience administering an electronic records management program in an organization with multiple departments.
  • Experience drafting business documents.
  • An equivalent combination of education, training and experience may be considered.

Knowledge

  • Specialized knowledge of EDRMS  (Electronic Documents Records Information Management System) theory and practices
  • Knowledge of the Information Management Act and other policies and procedures related to the principles of Records Management
  • Strong knowledge and understanding of information technologies
  • Understanding of measures and metrics in assessing department performance
  • Knowledge in using measures and metrics to assess department performance

Skills/Abilities

  • Ability to lead, educate and support staff members and develop and implement staff training programs.
  • Ability to impart, orally and in writing, records management theory and practice to staff at all levels of the organization
  • Excellent verbal and written communication skills
  • Ability to troubleshoot and problem solve EDRMS related issues by effective use of software and other information management resources
  • Strong analytical, problem-solving, and conflict resolution skills
  • Detail-oriented with ability to manage multiple projects and priorities

Contact: Manami Calvo, Manager of Information, Privacy and Access
Phone: 604 252-3011
Visit Careers at: www.bcldb.com

The BC Public Service is committed to diversity and inclusion in our workplace. As part of that commitment, we welcome and support diverse talents throughout our organization. For more information on how diversity works in the BC Public Service, please visit our diversity page.

I certify that all information submitted is true, complete and correct. I understand that any information provided by me in my application, any assessment documents or processes and/or an interview that is found to be false or misrepresented in any respect, may eliminate me from further consideration for employment or may result in my dismissal.

This posting is now live and can be found at the following link:

https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/50665

PSA External Posting

Privacy and FOI Analyst

ADMN O 18R – Privacy and FOI Analyst – (50668)

Posting Title
ADMN O 18R – Privacy and FOI Analyst
Position Classification
Administrative Officer R18
Union
GEU
Location
Vancouver, BC V8W 2S8 CA (Primary)
Salary Range
$51,854.18 – $58,873.38 annually
Close Date
6/3/2018
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Attorney General
Ministry Branch / Division
BC Liquor Distribution Branch
Job Summary

Privacy and FOI Analyst, Vancouver, Regular/Full Time
Administrative Officer R18

STEP into a career with one of BC’s Top Employers since 2009.

The Liquor Distribution Branch is one of Canada’s largest distributors and retailers of beverage alcohol. At the Liquor Distribution Branch we are driven by innovation and have a passion for the future and are looking for a dynamic professional to join our team.

The LDB’s Information, Privacy and Access (IPA) services department provides records management, privacy and access advice and support to the Liquor Distribution Branch head and area offices, 2 distribution centres and 198 retail stores throughout the province.  This section develops branch-specific policies and procedures, and ensures compliance with the Freedom of Information and Protection of Privacy Act and the Information Management Act, the Core Policy Manual and associated government directives.

Reporting to the Manager, Information, Privacy and Access, the two FOI and Privacy Analysts in IPA Services lead and manage the day-to-day operations of the LDB’s privacy and FOI programs, including processing FOI requests, drafting and reviewing Privacy Impact Assessments, providing privacy and FOI training and advice and coordinating privacy breach responses. The FOI and Privacy Analysts develop, coordinate, and implement effective FOI and Privacy work plans, policies, guidelines and procedures and ensure corporate/ departmental initiatives align with and comply with FOIPPA and with government core policies and standards.

The FOI and Privacy Analysts make recommendations to the Manager of Information, Privacy and Access regarding privacy and FOI strategic direction, priorities, policies, guidelines and procedures at the LDB.

Please note that a cover letter is a requirement for this competition.

An eligibility list may be established.

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted.

Education/Experience

Degree or  Diploma, combined with one year experience working in a role performing analytical work as a significant percentage of your daily work, or an equivalent combination of education/training and experience;

Experience interpreting and applying legislation, policies and directives (examples include: policies and laws of the provincial, federal, or municipal government, such as The Freedom of Information and Protection of Privacy Act, Information Management ActDocument Disposal Act, Interpretation Act, BC Building Code, WorkSafeBC Standards);

Experience working in the public sector or with an organization that provides services to the public sector;

Experience drafting business documents.

Knowledge

Knowledge of the BC Freedom of Information and Protection of Privacy Act, Information Management Act and other policies and procedures related to the principles of access and privacy.

Skills/Abilities

Ability to lead, educate and support staff members and develop and implement staff training programs;

Ability to impart, orally and in writing, clear privacy and FOI direction, instruction and guidance to staff at all levels of the organization;

Excellent verbal and written communication skills;

Detail-oriented with an ability to manage multiple projects and priorities;

Ability to develop and maintain effective working relationships with various stakeholders;

Demonstrated ability to use tact and maintain confidentiality when dealing with sensitive and high-profile issues;

Ability to reference, interpret and apply policy, procedures, legislation and precedents;

Ability to set priorities and follow up with relevant parties to meet strict deadlines, while managing a large workload;

Ability to work independently and to function effectively as a team member.

Contact: Manami Calvo, Manager, Information, Privacy & Access Services
Phone: 604 252 3011

Visit Careers at: www.bcldb.com

This posting is now live and can be found at the following link:

https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/50668

PSA External Posting (003)

Rare Books Librarian

Job Title Rare Books Librarian
Requisition Number FE01442
To apply  ukjobs.uky.edu/postings/184169
Department Name 88000:LIBRARY ADMINISTRATION
Work Location Lexington, KY
Type of Position Faculty
Position Time Status Full-Time
Tenure Track Status Tenure Track
Required Education MLS from an ALA-accredited institution, or an equivalent degree
Required Related Experience • Three or more years of experience in an academic or Special Collections Library
• Demonstrated knowledge in a specialized field, especially related to literature, cultural history, languages, or other area(s) within UK’s rare book and print materials collections
Required License/Registration/Certification n/a
Job Summary The University of Kentucky Libraries Special Collections Research Center seeks an enthusiastic and forward-thinking library/archives professional to attentively develop and promote its diverse collections of rare books and printed materials. The incumbent will serve faculty and students in a variety of disciplines across the curriculum and provide specialized reference, access, outreach, exhibition development, and instruction as part of the Research Services & Education team. Additionally, the position will administer the King Library Press and associated endowed fund, work closely with donors, collaborate with departments and administration across UK Libraries functions, and will have purchasing responsibilities for specific endowments associated with the development of the rare books and printed materials collections.
This is a full-time, tenure-track position.

Required Qualifications:
MLS from an ALA-accredited institution, or an equivalent degree
• Three or more years of experience in an academic or Special Collections Library
• Demonstrated knowledge in a specialized field, especially related to literature, cultural history, languages, or other area(s) within UK’s rare book and print materials collections

The candidate should also demonstrate the following: initiative, flexibility, and excellent analytical, interpersonal, and communication skills; a demonstrated ability to work effectively with a diverse population of faculty, staff, student, and community members; the ability to view rare books through a progressive and critical lens, address issues of diversity and equity, and provide a broad range of historical perspectives. Additionally, the candidate must support UK Libraries Diversity Statement and Core Values.

Desired Qualifications:
• Experience teaching with primary sources and/or rare materials
• Experience with donor relations and significant cultivation of private collectors
• Experience providing reference and access services (online and in person)
• Experience with rare books collection development and budget management
• Experience in grant writing and fundraising
• Experience with cataloging, conservation, and/or preservation standards and workflows

The University of Kentucky is a public, land grant university of approximately 32,000 students, 3,500 faculty, and 15,000 staff dedicated to improving people’s lives through excellence in education, research and creative work, service, and health care. With over 200 academic programs across sixteen colleges and professional schools, the University plays a critical leadership role by promotion diversity, inclusion, economic development, and human well-being.
Located in the beautiful bluegrass region of central Kentucky, the University of Kentucky Libraries includes the main William T. Young Library, Medical Center Library, Special Collections Research Center, Agricultural Information Center, Fine Arts Library, Design Library, Education Library, Transportation Library, Lexmark Library, and Science & Engineering Library. Combined library holdings total more than four million volumes. The system has a faculty of 60 and a support and professional staff of 108. UK Libraries currently uses the Ex Libris Alma and Primo systems. UK Libraries memberships include the Association of Research Libraries, LYRASIS, ASERL, and the Center for Research Libraries. UK is a regional depository for government publications.

To apply, interested applicants must attach two documents:
• Curriculum vitae
• Cover letter
Please include contact information for three references when prompted in the application. This information may be utilized to solicit recommendation letters from your references within the employment system.

The application deadline is June 10th, 2018.

Skills / Knowledge / Abilities Initiative, flexibility, and excellent analytical, interpersonal, and communication skills; a demonstrated ability to work effectively with a diverse population of faculty, staff, student, and community members; the ability to view rare books through a progressive and critical lens, address issues of diversity and equity, and provide a broad range of historical perspectives. Additionally, the candidate must support UK Libraries Diversity Statement and Core Values.
Does this position have supervisory responsibilities? Yes
Preferred Education/Experience • Experience teaching with primary sources and/or rare materials
• Experience with donor relations and significant cultivation of private collectors
• Experience providing reference and access services (online and in person)
• Experience with rare books collection development and budget management
• Experience in grant writing and fundraising
• Experience with cataloging, conservation, and/or preservation standards and workflows
Deadline to Apply 06/10/2018
Open Until Filled No
University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Curator, Archives of Women of the Southwest

If interested in applying for this position, please go to the SMU web page:

www.smu.edu/BusinessFinance/HR/WorkingatSMU

More information

Curator, Archives of Women of the Southwest

DeGolyer Library

Southern Methodist University

Dallas, Texas

The DeGolyer Library seeks a qualified professional for the curation, arrangement, and description of manuscript collections, personal papers, and other materials in the Archives of Women of the Southwest. The person in this position may supervise student workers, interns, or volunteers assigned to processing tasks. He or she reports to the director of the DeGolyer.

The DeGolyer Library is the principal repository at SMU for special collections in the humanities, the history of business, and the history of science and technology. Its rare books, manuscripts, photographs, maps, and other materials are available to all SMU students, faculty, visiting scholars, and other researchers. DeGolyer Library’s holdings of primary sources are supported by exhibitions, lectures, publications, and other events. Dedicated to enhancing scholarship and teaching at SMU, the DeGolyer Library is charged with maintaining and building its various collections “for study, research, and pleasure.”

Library holdings consist of over 150,000 rare books, over 2.5 million manuscripts, several thousand maps, a large and growing collection of ephemera, and a collection of over 1,000,000 photographs. The Library employs a dedicated and knowledgeable staff, complemented by a student workforce. More information can be found at the Library’s web site: www.smu.edu/cul/degolyer

Established in 1993, the Archives of Women of the Southwest is one of the special collections of DeGolyer Library. The primary mission of the Archives of Women of the Southwest is to document the historical experience of western women, with a special emphasis on the region that includes Texas, Louisiana, Arkansas, Oklahoma, New Mexico, Colorado, Arizona, and the Spanish Borderlands. The position is supported by an endowment recently raised for the purpose.

Housed in the DeGolyer Library, the Archives currently has over 200 accessions. The collections include letters, diaries, speeches, photographs, scrapbooks, organizational records, ephemera, periodicals, and other print, audio and video materials.

MAJOR RESPONSIBILITIES

Collection development: the curator should be able to cultivate donors and to work effectively with individuals, families, and organizations, paying particular attention to the legal issues involved in the transfer of materials to the library. In addition to archival collections, the curator may also play a role in the selection of other primary materials in women’s history, including books, pamphlets, broadsides, and other media. The curator will also help coordinate semi-annual meetings of the advisory board of the Archives of Women of the Southwest and keep the board apprised of needs and opportunities.

Processing: the curator will process incoming and existing collections and create finding aids.  He or she will be familiar with the application of standards for manuscript and archival description such as DACS and EAD; demonstrate flexibility and adaptability in an ever-changing technological environment; have the ability to compose clear, concise descriptions, as demonstrated in a finding aid/other functional document; have strong analytical, problem-solving, decision-making skills; and have the ability to work in a collegial setting and to communicate effectively, in writing and in speaking.  She or he will also work with the libraries’ digitization unit on digital collections and digital preservation projects.

Reference: the curator will provide reference services in person, through email, and over the telephone. He or she will consult with SMU students and other researchers about their projects and advise them on the use of library finding aids such as reference books, collection guides, databases, and indexes as well as tools available via the internet. The curator will advise in the selection of short-term visiting research fellows. All staff work regular shifts in the reading room.

Instruction/Outreach: In collaboration with other members of the staff, provide high quality instruction using special collections materials to diverse audiences, principally classes of undergraduate and graduate students but also community groups, alumni, and others.

Research: the person in this position will curate exhibitions, contribute to library publications (in print and online), and develop areas of professional expertise through research, writing, publication, and involvement in local, regional, and national organizations.

Regular hours are 8:30-5, M-F. Occasional night or weekend work may be required for special events.

REQUIRED QUALIFICATIONS

Master’s degree from an ALA-accredited program or advanced degree in a related discipline with professional experience in archives or special collections.

Candidate must be mobile, able to lift up to 40 pounds, climb ladders, push carts, and stand and sit for long periods. Exposure to dust and other foreign objects is routinely part of the processing experience as collections are acquired.

PREFERRED QUALIFICATIONS

A second master’s degree in women’s studies, American history, literature, or a related field.

One to three years’ experience processing archival collections and writing finding aids.

Archival certification.

Experience in use of an integrated library system; knowledge/awareness of current trends in digitization of rare/unique original research materials, and of metadata formats; experience with social media in a special collections library.

Review of applications will begin immediately and will continue until the position is filled. Applications must be submitted online through the SMU Human Resources site and must include a c. v, cover letter, and a list of three references with contact information. This position is subject to the University’s background check policy. Salary will range from $47,000-$54,000, depending on qualifications and experiences. This is designed as an entry-level / early career position. SMU offers a full range of benefits, including health insurance, retirement plans, and tuition benefits for employees and families.

Supervisor, Archives & Records Management Services

JD#: M510
Job Number: J0518-0150
Job Title: Supervisor, Archives & Records Management Services
Department:
Office of the City Clerk
Job Type: Permanent Full Time
Job Category: Government
Number Of Positions: 1
Date Posted: May 11, 2018
Closing Date: May 25, 2018
Salary: $89,185.00 – $106,173.00/Year
Hours of work: 35
Schedule: 8:30 am – 4:30 pm
Union: Non-union

Position Overview

Responsible for organizing, directing, coordinating and supervising daily operations of an integrated Archives and Records Management Services Program; the program ensures the effective and efficient management and security of the City’s information assets and liabilities in all media and formats in accordance with statutory and regulatory requirements, business best practice, and supports the City’s business needs and Corporate strategic goals. Assists the Manager with development of policies, standards and practices as well as strategic planning processes for both ARMS and the Corporation. Appraises information for its business, legal, operational, and historical value, and assists with the development, maintenance, and review of the City’s Records Retention By-law. Prepares recommendations for retention and disposition of Corporate records and information. Supports the design and management of records and information management systems and processes, including business process evaluation and re-engineering, to satisfy Corporate, departmental and ARMS program area needs. Develops and delivers training programs to all City staff pertaining to archives and records management policies and procedures. Develops and administers the City’s archival program and maintains the security and preservation of the Corporation’s long-term records. Directs and supervises a team of ARMS staff as well as transitional resources and consultants as required.

Qualifications and Experience

• Masters Degree in Information Management (Master of Information; Master of Archival Studies; etc.) or suitable equivalent.
• Minimum of five (5) years progressively responsible supervisory experience in the records and information management field, preferably in a municipal environment; with at least three (3) years in planning and policy analysis/development and project management roles.
• Ability to plan, organize, establish goals and priorities, think creatively, implement new ideas, and manage change in a highly technical environment.
• Thorough knowledge of archival science; records management principles; electronic information management systems and associated computer applications; and relevant legislation such as Municipal Freedom of Information and Protection of Privacy Act, Copyright Act, and Municipal Act.
• Ability to analyze, design, implement, and audit processes for the control of complex information management systems; with focus on ensuring trustworthy electronic recordkeeping systems, digital archiving, and information security. General knowledge of computer systems, network architecture, enterprise-wide and web-based applications, data warehousing, and electronic records preservation strategies.
• Demonstrated experience in business function and records analysis, records classification, appraisal, acquisition, arrangement, and description of all media. Working knowledge of and experience in use of RAD; experience with MARC and EAD as asset. Working knowledge of conservation and preservation techniques and practices.
• Highly developed written and oral communication, problem solving, negotiation, organizational, analytical, and research skills. Ability to write technical policies, procedures and documentation for both technical and non-technical audiences.
• Demonstrated presentation skills to deliver training/information to varied audiences.
• Ability to deal effectively and courteously with both the public and all levels of government officials. Ability and willingness to seek out and foster relationships with various community groups for the purposes of promoting the Archives and acquiring donations.
• Ability to motivate staff and foster a positive team environment.
• Availability to work flexible hours to accommodate committee meetings, public relations activities, etc.
• Ability to lift and remove records storage containers weighing up to 20 kg from heights of up to 4 metres using a personal lift device when necessary.
• Valid Ontario “G” driver’s license and reliable vehicle for use on Corporate business.

Please note that only candidates selected for interviews will be contacted.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

Position details and application instructions appear on the following, website<https://cityofvaughan.njoyn.com/cl4/xweb/Xweb.asp?tbtoken=YlpZR1USQRMGZnB5NidJE1NOBnldByNcb1wjICkRexVdWkUfXzUZcWIDPApSUBBWSz5l&chk=dFlbQBJf&CLID=74542&page=jobdetails&JobID=J0518-0150&brid=78781&lang=1>.

Asian and Middle Eastern Studies Librarian

POSITION VACANCY ANNOUNCEMENT

Asian and Middle Eastern Studies Librarian

Assistant University Librarian or Associate University Librarian

The Asian and Middle Eastern Studies Librarian [AMES Librarian] is a year-round (12 month) tenure track library faculty position responsible for the overall development, management and coordination of the George A. Smathers Libraries resources in all formats for these subject areas. The position supports the University’s academic programs including the Department of Languages, Literatures and Cultures (LLC), as well as interdisciplinary programs supported by the University’s College of Liberal Arts and Sciences, such as International Studies and the Center for Global Islamic Studies. The AMES Librarian also liaises with the Harn Museum of Art in support of the Asian Collection. Responsibilities include analyzing the University’s programs in the LLC and International Studies, collaborating with librarians and academic faculty to establish collection profiles, selection guidelines, and preservation, location and cataloging priorities; and evaluating existing collection strengths and current collecting intensities. Collaborates with other subject librarians to provide support in religious studies and other interdisciplinary areas. This position manages specialized subject area reference services, library instruction, and online database services.

The library encourages staff participation in reaching management decisions and consequently the AMES Librarian will serve on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the AMES Librarian will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities. The AMES Librarian will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.

The search will remain open until July 2, 2018, and review of applicants will begin June 1, 2018. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/FacultyPositions.html.

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

Address inquiries to Bonnie J. Smith, Smathers Libraries Human Resources Office, at: bonniesmith@ufl.edu.