Category Archives: Employment – Professional

Processing Archivist, Manuscripts Division Collections, Princeton University Library

Position Title:                   Processing Archivist, Manuscripts Division Collections (Associate Professional Specialist)

Department:                     Library-Rare Books & Special Collections

Requisition Number:        D-18-LIB-00008

Public Application Link:  Processing Archivist, Manuscripts Division Collections (Associate Professional Specialist)

URL (if above link does not work):

Position Summary

Princeton University Library seeks an archival description professional to create, manage, and enhance data for Manuscripts Division collections. The Manuscripts Division holds approximately 15,000 linear feet of materials spanning 5000 years from the ancient Near East to the present. Subject strengths include modern English, American, and Latin American literature; Western European and U.S. history; Near Eastern Studies; American publishing history; and art history. Included are over 20,000 bound manuscripts. Audiovisual media and born-digital files constitute a growing subset of the Division’s collections. Primary duties include processing and cataloging new acquisitions along with revising legacy finding aid data and catalog records as required by current practices and user needs. Management of digital assets is included in the position’s responsibilities. This position will supervise student workers. Archivists participate in committee work relating to policies, workflow, and system development and may contribute to digital humanities projects. As a member of the Special Collections Team the Processing Archivist works under the guidance of the Lead Processing Archivist and reports to the Head, Technical Services for Special Collections.

This position is available October 1, 2017.   This is a three year term position with possibility of extension contingent upon satisfactory performance and continued funding.

Princeton is especially interested in qualified candidates who can contribute, through their service to the Library, to the diversity and excellence of our academic community.

Essential Qualifications:

Master’s degree from an ALA-accredited program, or equivalent combination of other advanced degree and professional-level experience in a research library or archival setting. Hands-on manuscripts processing experience with collections varying in size and scope. Familiarity with current developments in processing procedures. Application of standards for manuscript and archival description such as DACS, EAD, and MARC and facility with managing the resulting descriptive data. Ability to work both independently and collaboratively in a team setting. Ability to work effectively with curatorial and public services staff.

Preferred Qualifications:

Experience with collection management tools such as Archivists’ Toolkit, Archon,  ArchivesSpace, or similar system.  Knowledge of procedures for accessioning and describing born-digital materials and audiovisual media, and understanding of related preservation concerns. Understanding of EAC-CPF. Processing experience with handwritten materials. Proficiency with XSLT, XQuery or other such computing tools relevant to the management of archival descriptive data.  Experience with bibliographic MARC-format cataloging using RDA, AMREMM, or AACR2. . Knowledge of non-English languages that are significant in Manuscripts Division collections such as French, Italian, or Arabic.

The successful candidate will be appointed as an Associate Professional Specialist or more senior depending upon qualifications and experience. Applications will be accepted only from the AHire website: and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University’s background check policy.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To view the posting, go to:

Digital Archivist at University of Wisconsin-Milwaukee

The UWM Archives seeks an experienced and forward-thinking digital archivist to support its mission of acquiring, preserving, and sharing records of historical value.  Working on the front lines of contemporary records issues, this position provides leadership on electronic records management and shares knowledge across the Libraries’ collecting areas, contributing to library-wide discussions around digital preservation and access. The successful candidate will work with other archivists, librarians, the Office of Legal Affairs, University Information Technology Systems, and other university stakeholders to assist in developing digital curation strategies that align with legal and administrative requirements, institutional policies, and professional best practices and standards for electronic recordkeeping.

To view the all the details of the position, please visit the job posting found on the UWM Human Resources Website.

The position will remain open until filled with an initial review date of 11/17/2017.  All applicants interested in the position should apply by date to be included in the initial review.

Records Management Analyst

Job Overview

As the Records Management Analyst, you will be the systems resource on the Information and Records Operations team, working to improve records management processes and information management compliance through automation.

You will be responsible for implementing and maintaining the information and records systems’ environment, ensuring that it incorporates information management regulatory and compliance requirements, and delivering records management functionality in a user friendly and efficient way.

You will develop regular compliance processes, review for any compliance gaps, and recommend policy and procedural changes that will support compliance.

You will act as a subject matter expert for all aspects of information and records management and for the records management systems. Additionally, you will provide advice to staff on these topics in order to ensure that IDRC systems and processes meet all required information and records management regulations and best practices.

You will keep abreast of developments in the field and stay plugged in to the local and online information and records management community, in order to bring forward new ideas or solution to current problems.

Candidate Profile


• Undergraduate degree in information systems, information studies, records management or other relevant degree


• This position requires a minimum of four years of experience in information management, including three years in records management
• Substantial experience in configuring, implementing and maintaining content management and records management systems
• Experience working on information and records management systems projects or information management compliance implementation projects
• Experience monitoring and following up on information management compliance
• Experience automating information and records management processes


• Bilingual position (English/French) at intermediate level


• Strong working knowledge of industry best practices and Government of Canada acts and legislation concerning information management, records management, information security, retention, disposition, etc.
• Strong technical knowledge of automated content management (particularly SharePoint), cloud storage such as Microsoft OneDrive and records management systems
• Strong working knowledge of all aspects of physical and electronic records management operations.


• Demonstrated ability to analyse complex problems and develop solutions
• Strong problem solving skills, high degree of accuracy and attention to detail and solid judgement
• Comfortable exploring and implementing new and innovative technologies; demonstrated flexibility and initiative
• Ability to manage projects, set priorities, organize work and meet deadlines
• Ability to communicate effectively orally and in writing

Additional Information

• For more information regarding primary duties and responsibilities, view the Job Details.

How to Apply

Please provide a cover letter along with your CV, setting out precise examples of how your experience, qualifications, and skills match those required for this position.

We appreciate the interest of all candidates, however, only those selected for an interview will be contacted.

IDRC values a diverse workforce and is committed to achieving employment equity. If you are an Aboriginal person, a member of a visible minority group, a person with a disability or a woman, don’t hesitate to apply and identify yourself!

If you are selected for an interview, please advise us if you require special accommodation.

Project Archivist for Student Life

Position Title:                    Project Archivist for Student Life, University Archives (Associate Professional Specialist)

Department:                        Library-Rare Books & Special Collections

Requisition Number:        D-18-LIB-00009

Public Application Link:  Project Archivist for Student Life, University Archives (Associate Professional Specialist)

URL (if above link does not work):

Position Summary

The Project Archivist for Student Life is part of the Mudd Manuscript Library’s University Archives team and reports to the Assistant University Archivist for Technical Services.  The Archivist will focus on building on the recent work of the University Archives to expand our documentation of student life on campus, and will engage in outreach to student groups to acquire records, organize and participate in collecting drives, and accession, arrange, and describe University Archives collections. The Archivist will also serve as part of the reference rotation and participate in department and system-wide library activities.

Princeton is especially interested in qualified candidates who can contribute, through their service to the Library, to the diversity and excellence of our academic community.

This is a 2 year, full-time project position with the possibility of renewal, contingent upon funding.

Essential Qualifications

Experience arranging and describing archival collections, including knowledge of relevant descriptive standards (DACS, EAD, EAC-CPF).  Ability to manage multiple priorities and tasks and work effectively, both independently and collaboratively, in a collegial environment.  Excellent interpersonal, organizational, written, and oral communication skills.  Commitment to diversity and inclusion and the needs of serving a diverse population.  Demonstrated initiative, flexibility, and a commitment to creativity and continuous learning, including comfort and ability to learn new technologies.  Master’s degree from an ALA-accredited program with a concentration in archives management, or advanced degree in an allied discipline.

Preferred Qualifications

Experience with electronic records accessioning, description, and preservation, including born-digital materials.  Experience with outreach and/or acquiring records in an institutional context, especially a college or university archives.  Experience with ArchivesSpace, Archivist’s Toolkit, or another collection management system.

The successful candidate will be appointed as an Associate Professional Specialist or more senior depending upon qualifications and experience. Applications will be accepted only from the AHire website: and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University’s background check policy.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To view the posting, go to:

Analyst, Portfolio Construction and Research

We are presently recruiting for an Analyst to join the Portfolio Construction and Research group in our Total Portfolio Management department.  The Analyst will support the department’s total portfolio management mandate, which includes broad management of the total portfolio.

As a member of the team that is responsible for generating the firm’s economic and market forecast, the Analyst will support a wide range of activities, including creating and refining programs used to generate and track our forecast, suggesting and implementing enhancements for our models, monitoring economic and market developments, and contributing views about the outlook.

Role-Specific Accountabilities:

  • Support the team’s generation of our economic and financial market forecast
  • Contribute to the ongoing refinement and expansion of our forecasting model, in addition to other related quantitative work
  • Establish relationships with key data providers and external subject matter experts to help maintain the robustness of our projections
  • Provide timely communication relating to current developments, the outlook, and changes to our forecasting model
  • Work cross-functionally with other team members and departments to ensure continued alignment with the CPP Investment Board’s vision, goals and values
  • Other duties as required

Position Requirements

If you possess the following, we’d like to hear from you:

  • A graduate degree in economics or are currently enrolled in a graduate program
  • Experience in applied econometrics and time series analysis
  • Deep interest in financial markets
  • Superior analytical skills and a strong attention to detail
  • Self-motivated, flexible and adaptable to changing priorities and new challenges
  • Ability to quickly grasp new concepts and work in a high-performing culture, under pressure and with time-sensitive deadlines
  • Ability to think critically and creatively, and exercise good judgment
  • Highly effective interpersonal and relationship building skills
  • Well-developed oral and written communication skills
  • High degree of professionalism and integrity
  • Exemplify our Guiding Principles of Integrity, Partnership and High Performance.

Visit our Linkedin Career Page or Follow us on LinkedIn.

At CPP Investment Board, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process

Please apply online at

Analyst Portfolio Construction and Research P06480 (3454)

Information Governance Officer and Project Manager

CPPIB has an immediate need for an Information Governance Officer and Project Manager.  Working as a member of the Compliance team within CPPIB’s Legal Department, this role leads the development of CPPIB’s information management and governance framework and associated strategies and policies to ensure integrated and consistent approaches to records and information management are applied across CPPIB’s global operations.

In this role you will be a key member of a dynamic team of compliance and legal professionals.  You will provide specialized expertise and services associated with the development, delivery and ongoing enhancement of the CPPIB’s information governance program by developing and maintaining operational policies and procedures, clarifying and monitoring accountabilities and roles, and implementing review processes and measures relating to the Information Governance Program.

This role interacts with a variety of clients, stakeholders, and related projects on a daily basis. They can range from internal clients at all levels of the organization, to internal and external service providers, and vendors and stakeholders.  Self-education, training, and understanding and communicating the importance of value-driven information governance throughout its value chain is fundamental to success in this role.

You will use your records management skills and knowledge to define and coordinate the implementation of an integrated records classification system that aligns with relevant legislative, compliance and corporate framework. You will also be responsible to identify gaps and take appropriate actions to mitigate them, including the assessment, selection, implementation and evaluation of a technical solution for CPPIB.

Specific responsibilities include:

  • Provide a records management perspective during the implementation of CPPIB policies and standards relating to or affecting the management of records (e.g. e-mail use policy, etc.)
  • Provide project management leadership and oversee the delivery of information governance initiatives
  • Make recommendations and facilitate the conversion of records to alternative media in accordance with legislated requirements and industry standards
  • Work with IT staff to ensure CPPIB’s systems allow for the application of IG best practices and approved classification and retention periods
  • Write reports, business cases, correspondence, and recommendations on IG matters for consideration by management
  • Establish and monitor key performance indicators and direct risk assessments/ audits of IG standards compliance
  • Monitor emerging industry trends and adjust policies, standards, best practices, and procedures accordingly for all service responsibilities and champion change at the enterprise level
  • Act as the project manager for all IG services provided by consultants or other service providers
  • Prepare and administer budgets

Position Requirements

Consider Applying if you have:

  • Experience in compliance, financial management, or investments
  • Experience in developing and implementing Information Management and/or Information Governance technical solutions.
  • Certification or formal education/training in one of more of: data management, records management, knowledge management, information governance or project management
  • Minimum of 7+ years of enterprise-wide experience in a similar role, preferably in a public sector organization or in a regulated industry
  • Knowledge of best practices for managing records in all media, applicable legislation, and IG standards and best practices
  • Proven ability in developing strategic and operational work plans
  • The ability to understand the needs of stakeholder groups, build trust, and develop partnerships, aligning projects and activities and delivering services that meet stakeholder needs

Visit our Linkedin Career Page or Follow us on LinkedIn.

At CPP Investment Board, we are committed to diversity and equitable access to employment opportunities based on ability.

Please apply online at

Information Governance Officer and Project Manager P04239 (3688)

Research & Learning Librarian

Roseman University of Health Sciences invites self-motivated and enthusiastic applicants for Research & Learning Librarian at its Henderson, Nevada campus.  This position provides instruction, reference, and research support for the Pharmacy, Nursing, Dental Medicine, and MBA programs.  Recent library school graduates with paraprofessional level experience welcome!

Successful candidates will have demonstrated enthusiasm for educating students with diverse backgrounds, ability to work collaboratively with faculty and library co-workers as a team member, demonstrated excellent presentation and communication skills, and demonstrated ability to effectively manage multiple priorities.  Must have knowledge of current library systems, technologies (e.g., MSOffice, LibGuides, EndNote), and online searching techniques, as well as general understanding of scholarly communication, copyright, and information literacy.

Required: ALA-accredited master’s degree prior to or within 6 months after hire; library reference experience or documented relevant course work.

Preferred:  Instruction or presentation experience; academic library experience (paraprofessional okay); familiarity with health science resources or terminology.

Application review begins 11/13/17. Position is open until filled.

For further information see posting at Roseman’s Nevada Job Positions.

ResLearn Lib HD Ad

Division Office – Instructional Media Commons Coordinator (1.0 FTE)

Battle River School Division Instructional Media Commons supports and promotes the transformative nature of the library learning commons for robust, personalized and equitable learning for all.

In the role of Instructional Media Commons Coordinator, the successful applicant will provide a significant collaborative leadership role. The Instructional Media Commons Coordinator models and supports the development of 21st century literacies (including digital and information) and provides coaching and mentoring for wise and effective development of school library learning commons. Responsibilities also include the development, evaluation and expansion of innovative district resources to support:

  • The Division’s vision of ‘Every Student, Every Day, A Success’
  • The realization of the BRSD Everyday 4: Welcoming and Caring, Literacy, Numeracy, and Teaching and Learning (21st Century)

Areas of Responsibility:

  • Foster literacies to empower life-long learners
  • Co-plan and support the design of learning commons environments to promote participatory learning
  • Promote IMC services and resources to Division staff
  • Provide remote and/or on-site support to school librarians in developing inclusive, flexible, learner-centered spaces for collaboration, inquiry, imagination and play to expand and deepen learning
  • Use, and support others to use, technological platforms and resources including the school division’s Library Management System and the IMC portal site
  • Access and analyze appropriate information technology to acquire, organize and disseminate information in order to successfully manage the school division IMC
  • Organize and coordinate the purchasing, licensing, storage, distribution, rebinding and recycling of instructional resources
  • Schedule and supervise van courier services within the Division
  • Monitor and manage the annual IMC and textbook budgets
  • Schedule the distribution of provincial exams in alignment with provincial requirements
  • Perform other duties as assigned by the Manager of Learning Service

Qualifications and Work Experience

The ideal candidate will have:

  • Degree or Master’s Degree in related Libraries or Education field
  • Experience in managing in a school library and working collaboratively with teachers to design and implement resource based instructional programs
  • A demonstrated ability to work collaboratively with librarians, teaching staff, school leaders, and Division personnel.
  • A commitment to embracing change, innovation, exploration, and life-long learning.
  • Ability to communicate, in writing and orally, with clarity, accuracy and professionalism
  • Effective time management skills
  • Ability to maintain confidentiality
  • Valid Alberta Class 5 operator’s licence

For further information, please contact Ms. Diana White, Manager of Learning Services at 780-672-6131 Extension 5223 or

To apply please visit or follow the link below.

IMC Position BRSD

Curator of Archives, History Colorado

CLASS TITLE: Non-classified

LOCATION: Denver Metro, Colorado

PRIMARY PHYSICAL WORK ADDRESS: History Colorado Center, 1200 Broadway, Denver CO 80203

SALARY: $4,583.33 – $4,835.00 Monthly

OPENING DATE: 10/05/17

CLOSING DATE: 10/19/17 11:59 PM

JOB TYPE: Full Time

Description of Job
History Colorado’s collection of original documentary materials and artifacts are central to our mission of “Inspiring generations to find wonder and meaning in our past and to engage in creating a better Colorado.” The collection spans curatorial disciplines and typologies and, while recognizing there are issues and collecting goals unique to each curatorial area, staff works collaboratively to research, document, share, and preserve the people, places, and stories of Colorado history.

History Colorado collects in three main areas: archives, artifacts, photography & film. The archives collection includes books, maps, newspapers, serial publications, oral histories, sound recordings, ephemera, and over 8000 linear feet of manuscripts. For more information about the collection please visit:


  • Oversees, management, acquisition, research, and interpretation of the archives collection.
  • Builds a meaningful collection for the 21st century through the pursuit of a purpose-driven acquisition and deaccessioning programs tied to institutional vision and goals and the development and implementation of an updated collection plan in collaboration with other curatorial departments.
  • Improves physical and intellectual control of and access to collection resources through processing and documentation in coordination with Collections Management and Registration.
  • Supervises contract staff, volunteers, and interns
  • Works with the Library and Research Center staff to provide and expand broad public access to collection resources through digital means, on-site physical access, and improving documentation to address patron access needs including the creation and revision of finding aids/collection guides
  • Uses a variety of approaches to outreach including public presentations, education programs, scholarship, social media, responding to patron and scholarly inquiries, and collaboration with other departments and divisions to realize the collection’s full potential as an interpretive and educational tool and a resource for understanding Colorado history.
  • Promotes the mission and goals of History Colorado through cultivating and sustaining relationships with donors, community groups, colleague institutions, partner organizations, educators, and researchers.
  • Participates in the exhibit development process which may include serving as a content specialist, collections resource, or exhibit developer depending on the project and team composition.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Master’s degree in Library/Information Science from an ALA accredited institution with a specialization in archives and records management, or a master’s degree in history, American Studies, or other relevant discipline, with significant experience in archives, archival course work, or archival certification.

Also Required:

  • Demonstrated knowledge of archival theory and practice and proven ability in processing, preservation, and digitization of archival collections.
  • Knowledge of museum and archival collection standards and best practices and experience with information management techniques and database systems used in museums.
  • A minimum of 5 years of progressively responsible experience working with archival collections in a museum or other collecting institution with a public audience.
  • Good communication skills, both written and oral, including evidence of writing and presenting public programs for a variety of audiences.
  • Ability to establish and maintain effective working relationships with diverse community groups, colleagues, researchers, donors, and partner organizations.
  • Demonstrated cataloging experience with the MARC format and application of professional standards to archival processing and description, including DACS, LC name authorities, and LCSH
  • Demonstrated experience writing finding aids to archival collections using ArchivesSpace, Archivists’ Toolkit, or EAD
  • Ability to work both independently with minimal supervision collaboratively in a team environment.
  • Experience supervising staff, volunteers, and interns.
  • Familiarity with collecting, preserving, and providing access to born digital materials


Limited-Term Appraisal Project in Chinese Canadian History in BC

Special Collections and Rare Books at SFU is seeking a student-archivist or recent graduate to complete a limited-term appraisal project.  The position will be based in downtown Vancouver.  The successful candidate will work up to 10 hours a week for four months with the records creator in her home.  The candidate will do contextual research to locate the records creator within the broader British Columbia cultural and political scene.  They will survey and inventory a variety of formats (e.g., photographs, photographic albums, a/v materials, sound recordings, ephemera) documenting or relating to themes such as Chinese Canadian history in BC, the history and development of Chinatown, immigration, and the history and development of the business community in Vancouver.  At the conclusion of the project, the archivist will issue a final report to SCRB regarding the appraised materials, including their extent, condition, location, and enduring value.  SCRB will use this report to develop an appropriate long-term strategy for the care and disposition of these materials.  

The successful candidate will possess:

Excellent knowledge of and understanding of archival principles, standards, and practices

Knowledge of 20th – 21st century Chinese-Canadian history in BC

Knowledge of 20th – 21st century Canadian political history

Excellent oral and written communication skills

Excellent interpersonal skills

Excellent problem-solving skills

Demonstrated ability to work accurately and completely, establish priorities, and work independently

This is a limited-term appointment with an anticipated start date of November 1, 2017.  The exact date and schedule will be negotiated with the successful candidate.  The salary is $25/hour.  

To apply, send a CV and letter of application by email with the subject heading “Appraisal Project in Chinese Canadian History in BC” to Melissa Salrin, Head of Special Collections, at  Initial review of applications will begin on Friday, October 20th, 2017.  Only shortlisted candidates will be contacted.  

SFU_Appraisal__Project_Job Posting