Category Archives: Employment – Professional

Information and Privacy Archivist at Simon Fraser University

Simon Fraser University Archives and Records Management Department invites applications for an Information and Privacy Archivist. Reporting to the University Archivist and Coordinator of Information and Privacy and based at the Burnaby campus, this full-time continuing position will assist in coordinating and facilitating access and privacy activities, which enable university departments, staff, and faculty to fulfill their legal obligations under British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA).

Working in tandem with an incumbent Information and Privacy Archivist, the successful candidate will process access to information requests; respond to requests for review and privacy complaints made to the Office of the Information and Privacy Commissioner; design and deliver access and privacy advisory services, education, and training; and undertake information management policy analysis and development.

The successful candidate will have a particular interest in the processing of access to information requests, but s/he will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Archives and Records Management Department, including the delivery of archives and records management services.

SFU Archives and Records Management is responsible for the administration of three corporate programs, including archives, records management, and freedom of information and protection of privacy. These different, but integrated program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.

Applicants are invited to visit the Archives and Records Management Department website for more information about the department and its programs.

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Ranked by respected national surveys as one of Canada’s top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia’s Top Employers for 2018, as well as one of Canada’s Top 100 employers, and one of Canada’s top family-friendly employers. SFU is Canada’s most community-engaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey.


The required knowledge and skills for this position are:

  • A Master’s degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
  • Comprehensive knowledge of the B.C. Freedom of Information and Protection of Privacy Act and considerable knowledge of the philosophies, principles, and practices that support the administration of the Act by a public body.
  • Knowledge of archival science and records and information management as practiced in a Canadian context.
  • Excellent oral and written communication skills (in English) to train employees; provide public service; advise clients; write access review recommendations, notices, inquiry submissions, policies, procedures, standards, guidelines, correspondence and articles; and document the review of records responsive to access requests.
  • Superior organizational and detail-oriented skills to manage projects, coordinate administrative activities, and maintain administrative documentation.
  • Ability to work under pressure and meet strict deadlines, ensuring the university is diligent in responding to access and privacy matters within legislated timeframes.
  • Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
  • Ability to work independently and be self-motivated with only general supervision from the University Archivist and Coordinator of Information and Privacy.
  • Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, alumni, donors, visiting scholars, and the public.
  • Experience related to access and privacy administration, archives administration, and/or records and information management work.

Applicants for the position of Information and Privacy Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills, necessary for the successful delivery of access and privacy services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would enhance the delivery of access and privacy services while also contributing to the collaborative delivery of the Department’s other corporate programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position:

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This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).

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The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications. SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at:

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The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:

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Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a resume; a representative sample of your written work of which you are the sole author (e.g., an academic assignment, a finding aid, a policy or planning document, a project report, a briefing note); and the names and contact information for three references, no later than January 31 , 2018, 11:59 pm (PDT) to:

  • Paul Hebbard, University Archivist and Coordinator of Information and Privacy (acting) at
  • Only applications received by email will be considered.
  • Submit your covering letter, resume, and references as one consolidated electronic file.
  • Attach your writing sample as a second separate electronic file.
  • Both electronic files must be saved either as MS Word or PDF documents.
  • Quote in the email subject line: Information and Privacy Archivist Job Application.

Selections for interviews will be made on the basis of the information submitted. Applicants will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified women and men, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons.

Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected. For further details see:

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Applications will be accepted until January 31 , 2018. The expected start date is April 1 , 2018.

Associate Archivist

The City of Thunder Bay Archives is seeking an energetic, industrious, and imaginative individual to join its team as an Associate Archivist. This is a full time permanent position.

To apply for this position visit< and apply online before 11:59 p.m. on December 18, 2017.

As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women.

Reasonable accommodations are available upon request for all parts of the recruitment process.

Competition Number: CMGR-27-17
Department: City Manager’s Office
Division: Office of the City Clerk
Job Type: Full-Time
Affiliation: Non-Union
Location: CA-ON-Thunder Bay
Min: CAD $63,685.95/Yr.
Max: CAD $74,924.67/Yr.
Pay Band: 8
Number of Positions: 1
Post End Date: 18/12/2017 11:59:00 PM

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women.

Reasonable accommodations are available upon request for all parts of the recruitment process.

Application forms must reference the competition number and be submitted to Human Resources.

POSITION SUMMARY: Under the direction of the Corporate Records Manager & City Archivist, assists with the operation of the Corporate Records Management System, the preservation of permanent records, and the coordination of the Ontario Municipal Freedom of Information and Protection of Privacy Act.


1. Assists in the analysis and inventory of corporate records in digital, paper, and other formats and in the preparation of records retention schedules.
2. Identifies federal and provincial statutes, regulations and legal requirements relating to records collection, creation, retention, access, and privacy.
3. Assists in training City staff on information management issues and participates in the development of procedural/operating manuals for all corporate records in digital, paper, and other formats.
4. Participates in the study of corporate departments in order to identify problems in information collection, storage, retrieval, use and disposition in co-operation with Corporate Information Technology
5. Develops systems for managing records in digital, paper, and other formats.
6. Assists with the corporate review, planning and implementation of the requirements for the virtual and physical storage of records.
7. Appraises, accessions, arranges and describes permanent corporate records in digital, paper, and other formats.
8. Facilitates the research use of permanent records in digital, paper, and other formats by preparing finding aids, undertakes research for City departments and provides assistance to City staff and the general public in obtaining information held by the City Archives.
9. Participates in the maintenance of the Directory of Corporate Records and Personal Information Banks.
10. Participates in the coordination of the Ontario Municipal Freedom of Information and Protection of Privacy Act and in providing advice and interpretation of legislation to Council and Corporate staff.
11. Assists in the development of appropriate administrative procedures, guidelines and forms to process and monitor Freedom of Information inquiries.
12. Assists in the development and implementation of comprehensive access and privacy training, communications, and awareness programs for Corporate staff.
13. Assists in conducting research on decisions, appeals, legal opinions and case law related to access and privacy.
14. Supervises students and contract staff in the day-to-day completion of their projects.
15. Plans outreach activities and manages the Archives online presence to promote public engagement.
16. Performs such other duties as assigned.



  • Graduate degree in information or archival studies or Library Science with archival courses, from an accredited program together with at least one year experience in information management or archives; or
  • Undergraduate degree in history, social sciences or humanities together with five years’ experience in information management or archives, and a recognized course or certificate in archives or information management
  • Knowledge of the Ontario Municipal Freedom of Information and Protection of Privacy Act, and other relevant legislation
  • Knowledge of current trends and techniques in managing and preserving digital records.


  • Excellent communication, organization and analytical skills
  • Sound knowledge of and practical experience with computers and information technology is essential
  • Must be competent within the meaning of the Occupational Health and Safety Act


  • Certified Records Manager (C.R.M.) designation
  • Additional designations in the fields of information management, archives, and privacy


  • The use of a vehicle may be required
  • Must take an Oath of Secrecy
  • Must be able to withstand periods of repetitive bending and lifting of materials weighing up to 40 lbs

Associate Archivist (CMGR-27-17) – Open – White Bond

On call librarians at the University of the Fraser Valley in Abbotsford, BC

Posting number 2017.205
Position On-Call Librarians
Group Faculty
Department Library
Contract type Faculty; Temporary (part time)
Start date January 2, 2018 or as soon as possible after closing date
End date April 30, 2018 (with possible extension)
Review date December 12, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

The UFV Library has two branches located on the Abbotsford and Chilliwack (Canada Education Park) campuses, and provides services to students, faculty and staff at all UFV campuses and online.

Working scheduled and on-call shifts, the successful applicant will provide excellent reference service in all disciplines to students and faculty, both face-to-face and in the AskAway chat environment.  The librarian will teach library instruction classes across a wide range of disciplines, working closely with classroom faculty.  Other projects will be assigned as time and expertise permit.  Evening and weekend work may be required.


Master of Library and Information Studies (or equivalent) from an ALA-accredited school is required.  Experience providing a high level of reference and instructional services in a library setting is required.  Experience providing reference services through a variety of technologies such as AskAway is an asset. Thorough knowledge of library resources including a variety of electronic databases as well as excellent search skills are required. Demonstrated ability to provide excellent customer service is essential.  Excellent interpersonal, written and oral communication and organizational skills are required.  Must be able to work in a collaborative environment as a part of a team.   Demonstrated proficiency is required in the use of computer applications including electronic databases, search engines, webpage development and design software, with knowledge of course development software an asset.   LibGuides experience is an asset.  Must have experience presenting to groups; teaching experience is an asset. Must have own transportation and be able to work a flexible schedule, primarily at the Abbotsford campus.

How to apply

Direct resume including evidence of appropriate qualifications by December 12, 2017, referring to Posting #2017.205 to:

Email application to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Phone: (604) 854-4554
Fax: (604) 854-1538

Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

Head of Special Collections

Position Title: Library- Assistant Professor/Head of Special Collections

Department: Library

The Head of Special Collections/Assistant Professor, a tenure-track position, reports to the Assistant Dean for Technical Services. The position manages and supervises the University Archives and Acadiana Manuscripts Collection (UAAMC), special digital collections, Louisiana Collection, and Rare Book Collection. Responsible for personnel, including a digitization archivist, a reference archivist, and 3 support staff. Responsible for acquiring, processing, describing, and providing reference service to the collections. Plan and implement outreach programs to the university community and under-represented communities in Acadiana soliciting manuscript collections. Develop and oversee an ongoing oral history program for both the Acadiana community and the University. Develop a plan for the conversion of analog holdings to digital formats. Seek grant funds to support Special Collections. Collaborate on the implementation of an institutional repository. Requires scholarship and participation in professional organizations, as well as service to the Library, University, and community. The incumbent is expected to demonstrate initiative and to assume a strong leadership position in establishing sound procedures for all operations of the department.


Required: Master’s degree in Library and Information Science from an ALA-accredited institution. Additional coursework in history and archives management. Three years progressively responsible professional experience or demonstrated familiarity with professionally accepted library and/or archival standards of classification. Knowledge of content management systems. Must be service-oriented, self-motivated, and able to work successfully in a collegial environment, both independently and as part of a team. Must possess excellent interpersonal, oral and written, analytical, and organization skills and be able to communicate and collaborate effectively with other library and university departments. Successful candidates must be committed to working effectively with diverse student populations. Applicants are expected to describe their commitment to fostering a diverse educational environment through their research, teaching, and/or service activities.

Desired: PhD or second masters in history or related field. CA credentials. Understanding of trends affecting special collections, archives, and materials in digital and electronic formats; knowledge of professional records management principles and practices. Demonstrated ability to learn and master new and legacy systems quickly. Knowledge of trends and issues in higher education including digitization and institutional repositories in an academic environment. Demonstrated skills at successful oral presentations, in training or in public settings.

Neil Guilbeau, CA
Reference Archivist
Special Collections, Edith Garland Dupré Library
University of Louisiana at Lafayette
400 E. St. Mary Blvd.
Lafayette, LA  70503

Coordinator for Digital Archives & Records

University of Delaware Archives and Records Management seeks qualified applicants for the position of Coordinator for Digital Archives and Records.

The person selected for this position will have primary responsibility for:

  • Developing, implementing, and maintaining a digital asset management system to manage the electronic collections of the Archives Program,
  • Developing, implementing, and maintaining resources for the intake and archiving of the university’s electronic records, including documents, databases and data sets, file formats of all types, and web content,
  • Working with university units to establish protocols and procedures for the transfer of electronic records and content to the Archives Program via the Records Management Program.


  • Bachelor’s degree required.
  • Graduate degree required.  Graduate degree in Library and/or Information Science (MLIS, MLS, etc. from an ALA accredited institution) strongly preferred.  Graduate degree in History or closely related discipline secondarily preferred.  Coursework in Computer Science or closely related field preferred.
  • Minimum of three years professional experience working as an archivist or digital archivist required.  Experience in institutional settings (i.e., universities, companies, government agencies, etc.) strongly preferred.
  • Knowledge of current developments and software used in the management of electronic records and digital preservation required.
  • Understanding of and ability to apply controlled vocabularies and descriptive standards required.
  • Familiarity with current archival metadata standards required.
  • Ability to handle multiple responsibilities and to work collaboratively with university stakeholders to implement and run complex projects in a changing environment required.
  • Effective written and oral communication skills required.
  • Ability to work independently and ability to take initiative required.
  • Familiarity with digital asset management systems, electronic content management systems, archives information management applications, and institutional repositories required.
  • Demonstrated knowledge of archival, digital curation, and records management principles and best practices required.
  • Familiarity with the history of the state of Delaware and that of the University of Delaware preferred.
  • Experience with wide range of computing operating systems, storage systems, and file formats preferred.
  • Prior experience supervising staff or students preferred.
  • Track record of progressively responsible duties required.
  • Strong interpersonal skills required.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University’s Notice of Non-Discrimination can be found at

For information about the University of Delaware and to apply to this position, please visit UD Jobs at .

Business Research & Instruction Librarian

TITLE:                    Business Research & Instruction Librarian (two positions each with additional liaison areas: one with Computer Science and the other with Economics)

LOCATION:         University of Washington Bothell and Cascadia College Campus Library


Serving three campuses, the University of Washington Libraries is one of the largest and most innovative libraries in North America with collections exceeding 9 million volumes, over 500,000 electronic books, more than 120,000 currently received journal titles, as well as millions of scholarly resources in other formats. Beyond the strength of local collections and digital resources, the Libraries is recognized for its excellent service, innovative learning and research spaces, faculty partnerships, global reach, extensive assessment efforts and diverse award-winning staff. The Libraries plays a significant leadership role regionally as a member in the groundbreaking Orbis Cascade Alliance and throughout the profession as evidenced by the number of its staff selected for competitive leadership programs and honored by professional association lifetime achievement awards.

University of washington Bothell and Cascadia College Library

The University of Washington Libraries serves the students, faculty, and staff of Cascadia College and the University of Washington Bothell at their co-located campus in Bothell, located 18 miles north of downtown Seattle. UW Bothell currently offers programs in Business; Computing and Software Systems; Educational Studies; Interdisciplinary Arts and Sciences; Science, Technology, Engineering and Mathematics; and Nursing and Health Studies. More information on UW Bothell and its programs can be found at Cascadia College offers a wide range of Associate degrees and certificates, and a Bachelor of Applied Science in Sustainable Practices. More about Cascadia College can be found at

Diversity is a core value of the UW Bothell and Cascadia College Library. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. A majority of our students are first generation college attendees or are from underrepresented groups. Library staff work collaboratively to provide culturally relevant services and resources that reflect the diversity of our campus community, and to foster an inclusive learning environment for our users. Information about the Library’s Equity, Diversity and Social Justice programming is available here:


The Business Research & Instruction Librarians will liaise with UW Bothell’s School of Business. One position will also liaise with the Computing and Software Systems division in UW Bothell’s School of Science Technology Engineering and Math (STEM) and with the Business and Information Technology program at Cascadia College. The other position will liaise with the UW Bothell School of Business’ new Economics major (due to launch in Fall 2018) and with the Business and Economics faculty at Cascadia College.

The Business Research & Instruction Librarians will be part of a subject librarian team that also provides a full range of information literacy instruction across the general education curriculum, and will collaborate with faculty to integrate instruction into foundational programs and courses such as the first-year experience and introductory college writing.

Under the general direction of the Head of Teaching and Learning, the librarians will partner with colleagues within the Library, across the campus, and at the UW Bothell School of Business’ off-site Eastside Leadership Center to develop, deliver, and assess in-person and online course-integrated instruction, and will utilize learning technologies and pedagogies in support of student learning. Further information about our teaching and learning program is available at

The UW Bothell School of Business offers undergraduate and graduate degrees on campus and at their Eastside Leadership Center (ELC) located nearby in Bellevue, WA. More information located at and The UW Bothell School of STEM’s Computer Software and Systems division offers both undergraduate and graduate degrees; more information is located at Cascadia College’s Business and Information Technology program offers Associate degrees in Networking Infrastructure Technology and Web Application Programming, and will be launching a Bachelors in Applied Science in Mobile Application Development in Fall 2018.

More information located at


  • Provides classroom and online instruction for targeted courses within the Library’s integrated information literacy program in the general education curriculum, including College 101 and English 102 at Cascadia College, and Discovery Core and Research Writing classes in the first year program at UW Bothell
  • Working collaboratively, and in consultation with the Head of Collections, will select print and electronic materials for the undergraduate and graduate business and computer science or economics curricula, informed by the larger research collections across the UW Libraries and regional consortia. Includes collaborative tri-campus efforts with counterpart colleagues at UW Seattle and UW Tacoma to meet collection needs for each campus
  • In consultation with the Head of Public Services, will provide assistance for a range of research inquiries in the Library’s Information Commons and online through the UW Libraries’ email and chat reference services
  • Occasional evening and weekend reference and instruction work will be required
  • Some travel will be required.
  • Librarians are expected to play an active role in planning and assessing library services, and to take responsibility for their professional development in pursuit of promotion and continuing appointment



  • Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree
  • Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace
  • Demonstrated experience or interest in the provision of instruction services in a college or university setting. Familiarity with information literacy concepts, trends, pedagogies, and assessment


  • Experience or demonstrated knowledge of current and emerging instructional technologies and online learning pedagogies in support of hybrid and online instruction
  • Experience or demonstrated knowledge in the provision of reference services to college or university students, in person and online. Strong user centered public service philosophy
  • Experience or demonstrated knowledge in working with students from diverse backgrounds, interests, and abilities who possess a wide range of educational goals
  • Experience or coursework in business, economics, business librarianship, computer science, science and technology librarianship or related fields
  • Ability to work in a team environment where consultation, flexibility, creativity, collaboration, and cooperation are essential. Commitment to continually seeking improvement in services, collections, and facilities
  • Excellent interpersonal and communication skills


$50,000 minimum. Starting salary commensurate with qualifications and background.


Position will be at rank of Assistant or Senior Assistant Librarian, depending on qualifications and background.


Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. Vacation is accrued at the rate of 26 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax.


To apply for this position, please submit the following information as one, consolidated PDF file to

  • Cover letter (addressed to Laura Lillard, Director, Libraries Human Resources). Please include in your cover letter how your qualifications and experience inform your ability to work with diverse students, faculty, and staff. You may also denote if you have a preference between liaising with computer science or economics, in addition to business
  • Curriculum vitae or resume (include a telephone number, mailing address, email address and salary requirements)
  • List of three references who are knowledgeable of your qualifications for this position, one of which must be your current supervisor (include telephone numbers, mailing addresses, and email addresses)
  • Teaching Statement: Applicants are also to provide a separate statement of no more than one page addressing their general teaching philosophy and commitment to teaching information literacy
  • Please use “Librarian Application: Business Research & Instruction Librarian” in the subject heading
  • Please submit all components in a single, multi-page PDF document. All submissions will be maintained in a secure, password protected online file space during the course of the search. Campus constituents may have access to some material, including CVs


To ensure consideration, applications should be received no later than 5:00 pm, Friday, January 26, 2018.

University of Washington Libraries Home Page is

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

In compliance with the Immigration Reform and Control Act of 1986, the University is required to verify and document the citizenship or employment authorization of each new employee.

For questions about this position, or questions regarding potential disability accommodations, please contact Laura Lillard at

Head, Access and Resource Sharing

The George A. Smathers Libraries, University of Florida, seeks a collaborative, innovative and user-oriented librarian to lead the Access and Resource Sharing Department. The Head of Access and Resource Sharing Department is a key member of the Libraries’ leadership team. The Head supports the teaching and research goals of University of Florida faculty, students, and staff, by facilitating access to resources in circulating collections, and through interlibrary loan and document delivery services, print and electronic course reserves, and consortial resource sharing partnerships.

Reporting to the Dean of University Libraries, the Head of the Access and Resource Sharing Department is a year-around (12 month) non-tenure track library faculty position that provides leadership, strategic vision and direction for establishing circulation and resource sharing policies and procedures. The Head leads the department in the development, coordination, and training for effective customer service competencies that advance user access to information resources.

The Head has direct responsibility for fostering and standardizing policies and procedures related to circulation, borrowing privileges, interlibrary loan, document delivery, and course reserves in the Smathers Libraries. The position leads the implementation of services that promote access to information resources and cultivating user experience. In this role, the Head collaborates with library colleagues to support collection building and resource access through patron driven acquisitions enterprises as well as coordinates the Libraries’ involvement in various national and regional consortia resource sharing programs.

The Libraries encourage staff participation in reaching management decisions and consequently the Head of Access and Resources Sharing serves on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Head is expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities. The Head of Access and Resource Sharing is expected to pursue professional development opportunities, including research, publication, and professional service activities.

The search will remain open until January 4, 2018, and applications will be reviewed as received. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

Address inquiries to Bonnie J. Smith, Smathers Libraries Human Resources Office, at:

Deputy City Clerk

Commerce City Colorado is seeking a Deputy City Clerk position. If you are interested, or know of someone who may be, please have them follow this link to apply.

$25.39 – $32.76 Hourly
$2,031.13 – $2,620.81 Biweekly
$52,809.33 – $68,141.01 Annually

Under general direction of the City Clerk, performs complex and moderately complex administrative functions for the City Clerk’s office to coordinate and support Agenda Management, Boards and Commissions, Records Management while assisting the City Clerk with day-to-day functions of the City Clerk’s Office. The Deputy City Clerk assumes the responsibility of City Clerk in his/her absence.

• Assists the City Clerk in performing the day-to-day functions of the City Clerk’s Office
• Acts on behalf of, and in the capacity of, the City Clerk in his/her absence
• Shares with the City Clerk the duties associated with attendance at City Council meetings
• Executes legal documents including ordinances, resolutions, contracts, etc.
• Participates in the preparation of short term-and long range plans for the City Clerk’s Division
• Administers municipal elections in conjunction with the City clerk and in accordance with state and local laws
• Coordinates the examination, verification and certification of all nomination, initiative, referendum and recall petitions
• Disseminate information to citizens, the City Council, staff and other governmental agencies
• Research and interpret state statutes, municipal code and charter and other documents governing elections, liquor licensing, marijuana licensing, business licensing. Monitors legislative changes and implements changes in accordance with new laws and regulations
• Uses City software applications following approved standards and guidelines
• Supports City Clerk in the codification of all ordinances and charter amendments and distribution of all supplements to the Municipal Code and charter
• Establishes priorities and meets deadlines
• Follows verbal and written directions for completing assignments.
• Accepts constructive input and implements suggestions for improvement.
• Maintains strict confidentiality of all sensitive information and documents
• Promotes a culture of safety in the workplace and reports safety hazards when observed
• Manages the production of the city council agenda taking in documents from all city departments, as well as outside presenters, adhering to strict deadlines and short turnaround time
• Prepares, copies and distributes weekly City Council packets in both electronic and paper format
• Meets weekly with executive level management and legal counsel to develop City Council meeting schedules
• Converts all agenda items to electronic format
• Creates Council voting agendas on IVote Software
• Create PowerPoint presentations for City Council Meetings
• Post agendas and ordinances online and atrium
• Prepares and breaks down chambers for City Council Meetings
• Creates and maintains City Council meeting schedule
• Coordinates with all departments to collect agenda items within a tight deadline
• Utilizes Enterprise Content Management System (ECM) to permanently archive agenda documents
• Maintains Council meeting schedule on the events calendar on the city’s website
• Reviews agenda for technical errors
• Coordinates codification of ordinances
• Point of contact for day-to-day Records and Information Management (RIM)
• Provide support for the implementation of a Records and Information Management (RIM) program
• Assists in the design of RIM program by relating the business processes/functions and legal and operational issues to records management and retention requirements
• Resolves problems with records management by effective use of software and other information management resources
• Develop outreach programs to promote excellence in Records and Information Management (RIM) and be able to identify potential areas of improvement
• Perform audits and surveys of Records and Information Management (RIM) within all city departments
• Ensure applicable retention schedules are update, centralized and easily accessible to all city employees
• Conduct yearly training on records management and destruction of city records
• Process passport application
• Assist with main reception duties as needed

Associates degree in library science, public administration or related field and at least five years of progressively responsible administrative clerical experience required.  Certification as a Municipal Clerk is preferred and will be required within four years of employment. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Must possess or have the ability to obtain a valid Notary Public license and passport certification.

Knowledge, Skills, and Abilities:

• Knowledge of the principles, practices, programs, policies and procedures of municipal government
• Knowledge of municipal ordinances, election, statutes, liquor statutes, C.O.R.A. and Open Meetings Act
• Strong knowledge of office, file, database and records management
• Skill in communicating with a variety of individuals and groups over the phone and in person in an effective and concise manner
• Skill in preparing and presenting information and training to large and small groups
• Ability to clearly and accurately answer citizen and customer questions regarding all aspects of the City Clerk’s office
• Ability to compose business letters, minutes, reports, and proposals using prescribed format and conforming to all rules of punctuation, grammar, diction and style
• Ability to record and deliver information and follow oral and written instructions
• Bilingual in Spanish is preferred.
• Driving: May drive a City vehicle in the routine performance of duties
• Office equipment: Operates all standard office equipment
• Computer equipment: Uses Microsoft Office applications and specialized software for publishing and distributing City information
• Other equipment: Uses document imaging and electronic data storage equipment and software
• Language skills: Reads and interprets documents, instructions business and professional publications and government regulations. Writes letters, reports, proposals, procedure manuals, and correspondence using proper spelling, grammar, and style; Presents information and responds to questions from Council and Board members, co-workers and managers, and the general public
• Mathematical skills: Performs routine mathematical calculations including fractions, decimals, ratios, percent, and proportions. Interprets a variety of graphs and charts
• Reasoning ability: Defines problems, collects data, establishes facts, and draws conclusions using a variety of concrete and abstract variables; makes independent judgments in the absence of supervision
• Physical activities: Office environment includes generally sedentary work while sitting, with occasional standing, walking, bending, reaching, and stooping. Requires hand and finger dexterity to operate routine office equipment
• Lifting: May lift and carry up to 20 pounds occasionally
• Vision and hearing: No special requirements
• Exposure to environmental conditions: Office environment with no extreme environmental conditions


Digital Lifecycle Program, Program Manager – Library

Digital Lifecycle Program, Program Manager – Library


University of California, Berkeley

Digital Lifecycle Program, Program Manager – Library

Hiring range: Associate Librarian to Librarian

Salary: $ 73,357-$ 98,486, per annum, based upon qualifications

This is a full-time appointment with a February 2018 expected start date.

UC Berkeley is looking for a service-oriented Digital Lifecycle Program (DLP) Program Manager whose principal role will be to ensure the effective design and coordination of the DLP. S/he will be a strong technical leader with a vision for the transformative impact of digital content for libraries and scholarship. The DLP Program Manager will work closely with and lead a multi-departmental team to ensure the success of the DLP including the direct supervision of approximately 3 FTE with an overall department of approximately 8 FTE.

The program manager is primarily responsible for managing all aspects of the DLP including preparation, conversion, preservation and publication of collections that flow through the DLP. These collections will include a mix of general and archival collections, a mix of formats (e.g. print, micro-formats, media and born-digital content) and content types (e.g. pictorial, manuscript, a/v collections). This work is accomplished with a team of staff directly reporting to the program manager as well as staff across the library who will work with the program in indirect reporting relationships. The ideal candidate has expertise and passion for managing multi-threaded organization-wide projects, has considerable technical expertise in the area of digitization, digital preservation and digital content publication and has significant leadership and interpersonal skills, and communication skills required for the management of a large program.

Primarily responsible for leading the DLP, this position has direct supervision of an in-house digital conversion team, an in house digital preservation team, and program leads for various vendor-completed projects. This position co-reports to the Associate University Librarian for Digital Initiatives and Collaborative Services and the Head of Library IT.

The Environment

The UC Berkeley Library is an internationally renowned research and teaching facility at one of the nation’s premier public universities. In a highly diverse and intellectually rich environment, Berkeley serves a campus community of 30,600 undergraduate students, 11,300 graduate students, and a faculty of 1,520. The Library comprises 20 campus libraries – including the Doe/Moffitt Libraries, the Bancroft Library, the C. V. Starr East Asian Library and subject specialty libraries. With a collection of more than 11 million volumes and a collection budget of over $15 million, the Library offers extensive collections in all formats and robust services to connect users with those collections and build their related research skills.

The DLP is a major strategic initiative of the University Library, launching in FY2018 and building on significant historic efforts around digital conversion. The initiative is planned for an initial five year term subject to continuation based on successful project outcomes and available funding. The UC Berkeley Library holds over 11 million volumes and tens of millions of archival and rare objects that are the primary focus of this digital conversion program.


  • Responsible for comprehensive management of the DLP including digitalcontent conversion, preservation and publication, content identification and prioritization, communication and outreach related to the DLP
  • Provide coordination and leadership in planning and implementation of system and services to support the digitallifecycle (e.g. creation/acquisition, management/preservation, discovery/access)
  • Supervise imaging, digitalasset management and digital preservation personnel directly and manages in a matrix approach related project personnel
  • Ensure high-throughput steady-state operations for digitalconversion work streams
  • Leadthe development of standards, policies and procedures for the DLP
  • Create project plans to ensure timely and successful completion of digitallifecycle Accountable for delivery of assigned projects through all project phases: initiation, execution, delivery, conclusion and assessment
  • Maintain close collaborative relationships across the library including with key stakeholders such as Scholarly Communication, Preservation and regular and special collections
  • Maintain close and/or matrixed working relationships with collections, technology and metadatastaff to ensure the DLP’s success
  • Initiate and assist in grant preparation, execution and reporting
  • Engage in scholarship and service including talks, papers and other activities on project outcomes to internal and external stakeholders
  • Represent UCB in national initiatives and programs related to the digitallibrary and digital lifecycle program

Minimum Basic Qualification at Time of Application:

Masters degree from an American Library Association (ALA) accredited institution or equivalent degree in which coursework has focused on program management or in which digitization are important to scholarship.

Additional Required Qualifications by Start Date in Position:

  • A minimum of two years experience leading an academic or research program of campus-wide or organization-wide scope, emphasizing the role of digitalconversion, preservation and/or publication
  • Demonstrated experience managing individuals and groups in direct reporting and matrix reporting relationships
  • Demonstrated evidence of leadership skills, initiative, flexibility and the ability to adapt to a complex, rapidly changing academic environment
  • Demonstrated knowledge of technical, legal, and information policy issues related to digitalconversion and publication
  • Demonstrated ability to present complex information to audiences who possess different levels of library knowledge
  • Demonstrated ability to work effectively with diverse staff and campus user communities
  • Demonstrated proficiency in persuasive written and oral communication skills
  • Demonstrated project planning experience and ability to advance multiple complex projects in a team environment
  • Demonstrated ability to function independently, take initiative, and set goals and priorities in a dynamic environment

Additional Preferred Qualifications

  • Demonstrated experience in an academic research library
  • Experience working in different project management settings and with different project management methodologies
  • Significant technical experience relevant to digitalconversion, digital preservation and/or publication
  • Demonstrated supervisory experience including developing personal growth opportunities and fostering and building capacity in others, including teams
  • Demonstrated experience with and knowledge of managing data long term

The Library at the University of California, Berkeley is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.

UC Berkeley librarians are expected to participate in library-wide planning and governance and work effectively in shared decision-making environment. Advancement in the Librarian series is based in part on professional contributions beyond the primary assignment; the successful candidate will show evidence or promise of such contributions to the Library, campus, UC System and profession.

This academic position is covered by the UC Academic Personnel Manual (APM).

Librarians are entitled to two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty, non-Senate academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

This recruitment will remain open until filled.

Submit applications online at:

Applications must include a cover letter detailing a statement of qualifications, curriculum vitae noting degrees and relevant work experience, and the names and contact information of three references who are knowledgeable about the applicant’s qualifications for this position.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:

Send inquiries to:

Susan E. Wong

Director, Library Human Resources

Library Human Resources Department

110 Doe Library

University of California, Berkeley

Berkeley, CA 94720-6000

Phone: (510) 642-3778


Unit Head (Records Unit)

Organization: MTGS-Records Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Closing Date: 2017-12-31, 10:59:00 PM

Duration in Months: 6
Contract Type: Monthly Short Term – MST
Probation Period: No Probation



The Head of the Records Unit is: (1) manager of the Records Unit, ensuring that programmes and projects are developed and implemented in the most efficient and effective manner in line with quality management standards and the results-based approach; (2) a team leader, ensuring the provision of efficient and effective services; (3) an evaluator, analyzing complex issues relating to records management and making related decisions and recommendations; (4) a specialist in records management, advising the Section Head and the Division Director on programmatic issues; and (4) a facilitator of cooperation with all Departments in the IAEA on records management systems including the Electronic Records Management System (ERMS).

Functions / Key Results Expected

  • Plan, organize, manage and evaluate the work of the Records Unit, continuously reviewing effectiveness, focusing on priorities and driving for excellence in line with the IAEA’s quality management and results-based programming approach. Specific tasks include: prepare work plans, ensure a balanced workload distribution, monitor work performance, assess staff development needs, and guide and supervise the staff of the Unit.
  • Ensure economy and efficiency in the creation, use, maintenance and disposal of records by coordinating and monitoring the IAEA’s records management programme.
  • Ensure adherence to established standards and best practices through audits, the review and testing of proposed recordkeeping systems, and the consistent application of approved records retention schedules.
  • Lead and guide the development and implementation of records management systems in line with quality management standards, including the setting, standardization and continuous improvement of work standards, processes and procedures.
  • Monitor the functionality and performance of the IAEA’s Electronic Records Management System (ERMS), establish and implement an audit process for registered records, liaise with users and IT colleagues on ERMS-related issues.
  • Advise managers and staff on the use of records systems and complex records issues by developing and presenting tools and solutions.
  • Lead and guide the formulation, standardization and delivery of training on the records management programme to staff of the Section and throughout the IAEA.
  • Ensure accurate and up-to-date documentation for Records Unit functions and responsibilities.
  • Implement forms management policy by monitoring the forms programme, reviewing requests to create or update IAEA-wide forms and providing approval for requests.
  • Contribute to the management of the Section and support the Section Head as required.
  • Keep abreast of best practices in records management policies and practices within the UN Common System and seek continuous technology and process improvement in the delivery of services.

Qualifications, Experience and Language skills

  • University degree in records management, archival science or a related field. Post-graduate training or certification in records management desirable.
  • A minimum of five years of progressively responsible professional experience in records management or archives, preferably in an international organization or another multilateral environment.
  • Practical experience in the implementation or use of Electronic Records Management Systems (especially Livelink) desirable.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $58583 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 26948*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

To apply, click