Category Archives: ARST/LIBR 596: Professional Experience

Data-sharing infrastructure – Expression of Interest

Submission deadline: November 24th, 2017
Submit to: Jason@bcacarn.com
Project title: Development and Testing of a BC Agricultural Data-sharing Infrastructure for Climate Adaptation Research: Forage Productivity in Rangelands

We are looking for a web-developer(s) to develop an online data-sharing infrastructure and a basic platform/website for the BC Agricultural Climate Adaptation Research Network. Please click here for the project details.

Expression of Interest response format

The Expression of Interest response should be a maximum of 3-4 pages and must include:

a) A brief description of yourself and/or your company and past experience delivering comparable materials.
b) An overview of tasks in Table 1 which could be completed under the proposed budget and timeframe.
c) A project budget showing: anticipated work hours, billing rates and total project costs inclusive of taxes. The budget description should also break out budget details by tasks.
d) A preliminary work plan describing how the project will be accomplished (including timeline on specific tasks). Note any constraints that may impact your ability to execute the project in a manner consistent with the timing outlined in this Expression of Interest.
e) An estimate of annual costs associated with maintaining, updating and storage for the data sharing infrastructure.

The Expression of Interest must be sent to Jason@bcacarn.com before November 24th, 2017 @ 6:00PM.

The proponent’s response will be evaluated based on:
a) Knowledge/experience related to developing data-sharing infrastructures
b) Ability to meet the requirements in Table 1
c) Cost-efficacy of the proposed work plan

For more information and project details contact:

Jason M. Lussier
Network Coordinator
The BC Agricultural Climate Adaptation Research Network
604-220-0188
Jason@bcacarn.com

Expression of Interest-Datasharing

ARST 596 Professional Experience – Morris and Helen Belkin Art Gallery

Students interested in this project should complete the online application form http://resources.slais.ubc.ca/2016/07/16/profexapp/, please cite the project number 201711-02. Please include a resume and cover letter.

Professional Experience (check one)

  • ARST 596 (For Archival Studies Students)
Professional Experience Project Proposal Form
Name of Organization
Morris and Helen Belkin Art Gallery
Address
University of British Columbia 1825 Main Mall Vancouver,
VANCOUVER, British Columbia V6T 1Z2
Canada
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Supervising Librarian/Archivist
Alan Doyle
Phone
(604) 267-7742
Email
alan.doyle@ubc.ca
Purpose of the project:
The Morris and Helen Belkin Art Gallery’s mandate is to research, exhibit, collect, publish, educate and develop programs in the field of contemporary art and in contemporary approaches to the practice of art history and criticism. Through a regular program of exhibitions, publications, loans, traveling exhibitions, special projects and exchange programs, the Belkin Art Gallery participates in the national and international community of institutions concerned with contemporary art.

The purpose of this project is to provide recommendations regarding management of the Gallery’s current records. The focus will be on facilitating a more effective flow of information, ensuring the Gallery’s programs are adequately documented, and identifying records of long-term value.

Summary of activities required to carry out the project:
• Brief survey of all records, including paper records and shared network drive
• Consultation with Gallery staff for each program area
• Creation of a document to advise staff on where/how to save records centrally
• Identification of retention schedules for paper and electronic records in consultation with the University Archives
Expectations of the end result of the project, for both host and student:
The project will give the student an opportunity to work in a records management role in a contemporary art gallery, gaining a broad understanding of arts administration. The student will also gain experience acting in a consulting capacity, including providing advice and documentation of recommendations to an established organization.

The Gallery will gain new insight into its records management activities, including practical guides for staff and retention schedules for current records.

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 516: Management of Current Records

LIBR 596 Professional Experience – UBC Library

Students interested in this project should complete the online application form http://resources.slais.ubc.ca/2016/07/16/profexapp/, please cite the project number 201711-01. Please include a resume and cover letter.

Professional Experience (check one)
  • LIBR 596 (For Library and Information Studies Students)
Professional Experience Project Proposal Form
Name of Organization
UBC Library
Address
c/o Irving K. Barber Learning Centre
1961 East Mall, Room 203
Vancouver, British Columbia V6T 1Z1
Canada
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Supervising Librarian/Archivist
Gordon Yusko
Phone
(604) 822-2298
Email
gordon.yusko@ubc.ca
Purpose of the project:
The purpose of this project is to enhance the software and related electronic tools that support the UBC Library’s ability to capture, assess and add value to its community engagement efforts.
Summary of activities required to carry out the project:
Working with guidance from the Assistant Director, Community Engagement for the Irving K. Barber Learning Centre, the student will undertake the following activities:
• Become familiar with community engagement as a collaboration between institutions of higher education and their larger communities.
• Develop the components of a Business Case for Library IT, the Library Executive team and other Library & campus stakeholders to review in establishing and funding a database for effectively capturing the Library’s community engagement activities. In order to fulfill this outcome, the following work components should be undertaken:
o Contribute to the articulation of scope (what’s in-scope and what’s not) for Library community engagement.
o Become familiar with, assess and describe the pros and cons of the Library’s current tools for capturing the Library’s community engagement activities.
o Assist librarians in completing current electronic documentation for community engagement activities.
o Articulate and define metrics for measuring community engagement efforts that are determined to be “in scope”.
o Work with a Business Analyst in Library IT to define the requirements for a relevant database.
o Time-permitting, survey the landscape of currently available commercial software, to identify platforms that are most likely to fulfill these database requirements.
• Deliver a summative presentation of the project to the Library and other campus stakeholders (e.g. the Community Engagement Office, the Centre for Community Engaged Learning).
Expectations of the end result of the project, for both host and student:
At the end of the project our hope and expectation is to have a well-developed Business Case, ready to present to Library IT, the Library Executive Team and other potential funding bodies. In the process, the student will gain a deeper understanding of community engagement in the context of academic libraries in North America. The student will hone skills in developing a real-life business case for a much-needed software tool (or set of tools), and be able to apply this experience to future roles in the library profession.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
Is there a deadline by which the project must be completed?
Ideally by June 15, 2018.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
LIBR 555 or LIBR 556; possibly LIBR 575.

LIBR 596 Professional Experience – BC Aboriginal Child Care Society (2)

Students interested in this project should complete the online application form http://resources.slais.ubc.ca/2016/07/16/profexapp/, please cite the project number 201710-02. Please include a resume and cover letter.

Name of Organization
BC Aboriginal Child Care Society
Address
102-100 Park Royal South
Coast Salish Territory
West Vancouver, B.C. V7T 1A2
Canada
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Supervising Librarian/Archivist
Rowena Koh
Phone
(604) 913-9128
Email
rowena.koh@gmail.com
Purpose of the project:
The BC Aboriginal Child Care Society (BCACCS) was established in 1996 by the First Nations Summit to help First Nations establish Indigenous Early Learning and Child Care (ELCC) programs and services that meet the needs of Indigenous children and their families both on- and off-reserve.

BCACCS is committed to nurturing excellence through community outreach, capacity building, education, research, advocacy and direct service delivery, ensuring that every Indigenous child in BC has access to spiritually enriching, culturally relevant, high quality ELCC services. It is through this commitment that BCACCS has developed a variety of culturally-based resources and training workshops, operates two Aboriginal Head Start Programs, and maintains considerable policy and research experience and expertise.

The BCACCS Resource Centre plays a fundamental role in supporting the work of BCACCS. It does so through the development and maintenance of a resource and research collection that prioritizes materials on topics integral to the development of Indigenous ELCC programs and delivers them to our diverse range of stakeholders, which include parents, students, practitioners, educators, academics, researchers, community leaders and policymakers across the province and beyond.

One of these tools is our Indigenous ELCC Knowledge Portal (http://portal.acc-society.bc.ca), which provides tools, resources and research assistance on topics of importance to our users, including Literacy & Language Development, Health & Well-being, Parenting, Special Needs, Research & Policy, and Leadership & Management in Indigenous ELCC programs.

The main purpose of this professional experience project is to research and develop a subject guide for our Knowledge Portal on Relationship to the Land. This will involve collecting resources relevant to Indigenous perspectives on helping young children connect to the land in early childhood environments, and designing and creating a LibGuides subject guide. The student will also identify books and other materials that will be acquired and included in the Resource Centre lending library collection and identify any gaps in knowledge to help inform future research and curriculum development.

We are seeking one SLAIS student, preferably enrolled in the First Nations Curriculum Concentration program and with knowledge or an interest in ELCC to assist in this work, which will take place both on- and off-site (with virtual supervision).

Summary of activities required to carry out the project:
– Identify relevant books, journal articles, toolkits, guides, videos and other online resources for inclusion in the Relationship to the Land subject guide
– Design and build a Relationship to the Land subject guide and publish it on the Indigenous ELCC Knowledge Portal
– Write a final report with recommendations for acquisition and identification of gaps in Indigenous ELCC research and resources
Expectations of the end result of the project, for both host and student:
The student will have developed and published a Relationship to the Land subject guide on the Indigenous ELCC Knowledge Portal. They will also have written a final report that lists acquisition recommendations for the BCACCS Resource Centre lending library collection and reports on gaps in Indigenous ELCC research and resources related to helping young Indigenous children connect to the land.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
Preferably before March 31, 2018, but may be extended into the spring.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
LIBR 522G First Nations Literature And Other Materials For Children And Young Adults
LIBR 529 Services for Families and Early Literacy in the Preschool Years
LIBR 577 Special Libraries
LIBR 580 Collection Management

LIBR 596 Professional Experience – BC Aboriginal Child Care Society (1)

Students interested in this project should complete the online application form http://resources.slais.ubc.ca/2016/07/16/profexapp/, please cite the project number 201710-01. Please include a resume and cover letter.

Name of Organization

BC Aboriginal Child Care Society
Address
102-100 Park Royal South
Coast Salish Territory
West Vancouver, B.C. V7T 1A2
Canada
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Supervising Librarian/Archivist
Rowena Koh
Phone
(604) 913-9128
Email
rowena.koh@gmail.com
Purpose of the project:
The BC Aboriginal Child Care Society (BCACCS) was established in 1996 by the First Nations Summit to help First Nations establish Indigenous Early Learning and Child Care (ELCC) programs and services that meet the needs of Indigenous children and their families both on- and off-reserve.

Today, BCACCS continues to be committed to nurturing excellence through community outreach, capacity building, education, research, advocacy and direct service delivery, ensuring that every Indigenous child in B.C. has access to spiritually enriching, culturally relevant, high quality ELCC services. It is through this commitment that BCACCS has developed a range of culturally-based resources and training workshops, operates two Aboriginal Head Start Programs, and maintains considerable policy and research experience and expertise.

The BCACCS Resource Centre plays a fundamental role in supporting the work of BCACCS. It does so through the development of a resource and research collection that prioritizes materials on topics and processes integral to the development of Indigenous ELCC programs and services. This collection is delivered to our diverse range of stakeholders, which include parents, students, practitioners, educators, academics, researchers, community leaders and policymakers across the province and beyond, through our lending library program, online catalogue & database, knowledge portal, and reference/consulting services.

With the assistance of a SLAIS student, the Resource Centre began work on developing a subject thesaurus that reflects our collection’s focus on recognizing Indigenous knowledge, practices and values in ELCC services for Indigenous young children. The main purpose of the present project is to continue this work by adding preferred subject headings and Indigenous names (communities, languages, places) to the thesaurus, creating authority records in our Koha catalogue, and applying them to new and existing bibliographic records. It is anticipated that cataloguing and indexing of books, journal articles, reports, multimedia materials and online resources; cleaning up existing bibliographic records; and adding to our subject thesaurus and cataloguing guidelines will also be a part of this work.

We are seeking one (1) SLAIS student enrolled in the First Nations Curriculum Concentration program, preferably with knowledge or an interest in ELCC to assist in this work, which will take place both on- and off-site (with virtual supervision).

Summary of activities required to carry out the project:
– Analyze existing subject headings and add culturally appropriate topic and name (community, language, place) headings to our evolving subject thesaurus
– Create/modify authority records in our Koha catalogue
– Apply authorities to existing and new bibliographic records
– Create original analytical records for journal articles, books and other resources in Koha catalogue
– Clean up existing catalogue records
– Develop procedures for adding subject headings to records and contribute to the Resource Centre’s cataloguing manual
– Make recommendations for future work
Expectations of the end result of the project, for both host and student:
The BCACCS Resource Centre’s subject thesaurus will have been improved with new culturally appropriate topic and name (community, language, place) headings. Authority records will have been created and entered in the Koha catalogue and preferred headings applied to existing and new bibliographic records.

The student will have updated the Resource Centre catalogue with new and improved bibliographic records of books, journals articles, online resources and other materials, better representing the Indigenous knowledges, perspectives and focus of our collection, and developed procedures for adding subject headings to bibliographic records. The student will also have used their experience to contribute to our cataloguing guidelines and make recommendations for continuing and future work.

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
Preferably by March 31, 2018, but may be extended into the Spring.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
LIBR 511 Cataloguing and Classification
LIBR 512 Indexing
LIBR 513 Cataloguing Special and Non-Book Materials
LIBR 522G First Nations Literature And Other Materials For Children And Young Adults
LIBR 529 Services for Families and Early Literacy in the Preschool Years
LIBR 577 Special Libraries 

ARST 596: Mascall Dance Society

Students interested in this project should complete the online application form here, please cite the project number 2017-10. Please include a resume and cover letter.

Purpose of the project:
The purpose of the project is to archive 30 years of dance history at Mascall Dance.
Summary of activities required to carry out the project:
Research the specific of dance company archival needs.
Assess the timeline of the archival project
Identify the materials required.
Create a budget.
Project Management of Archival Project.
Expectations of the end result of the project, for both host and student:
This project will give the student an insight into a dance company and enter niche area of dance company archives. There is an opportunity for the student to develop a skill that would otherwise not be learned.

The host will have the company’s history archived in a way that the company can review, reflect and disseminate the information to our audience and general public.

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
Ideally, the next 12 months.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
MAS Core Courses (ARST 510, 515, 516, 573)

LIBR 596: Bowen Island Public Library

Students interested in this project should complete the online application form here, please cite the project number 2017-09. Please include a resume, cover letter.

Purpose of the project:
The purpose of the project is to assess, arrange, describe, catalog and physically house the library’s circulating collection of medical equipment. Bowen Library is expanding it’s facility and our “Med Shed” collection will be re-housed in the new Annie Laurie Wood Annex. The collection of mobility, bathing and daily living aid equipment is currently housed in a shed and is manually circulated using paper forms.
This project will asses the items in the collection for suitability of continued circulation; describe and catalog the items; determine storage options; and develop circulation policies for the collection.
Summary of activities required to carry out the project:
-Inventory the items in the collection.
-With assistance from a health professional, determine suitability of items for continued circulation.
-Review classification and cataloging options for non-book materials. Develop a classification system for the collection items.
-Describe and catalog collection items to provide best discovery and access for staff and patrons.
-Determine storage options for the collection within the new space.
-Review and revise (as necessary) circulation policies for the collection.
-Create Collection Development Policies for this specific collection.
-Devise a marketing strategy to make the community more aware of the collection.
Expectations of the end result of the project, for both host and student:
Host expectations and outcomes:
An easily searchable and discoverable collection.
The ability to monitor the collection and it’s use in the community through statistical records of loans.
The collection will be more easily accessible for staff and patrons/

Student expectations and outcomes:
Student will gain experience in handling, cataloging and circulating non-traditional library materials – an area growing rapidly across public libraries.
Student will expand their understanding of public library collections and the diversity of services provided.
The student will gain experience in classification, taxonomies, and cataloging in a real world setting.
Student will increase their understanding of client driven services.

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
Is there a deadline by which the project must be completed?
Ideally the project will be completed in conjunction with the completion of the Annie Laurie Wood Annex. Projected date for construction completion is between December 2017 and January 2018.
The Med Shed collection will be moved from it’s current location to the newly constructed space preferably before the new addition opens.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
LIBR 511 – Cataloguing and Classification
LIBR 580 – Collection Management

Additionally, coursework in Taxonomies (LIBR 514E) and Public Library management and services (LIBR 576 or LIBR 531) would be considered beneficial.

ARST 596: SFU – Special Collections and Rare Books – Adeena Karasick

Students interested in this project should complete the online application form here, please cite the project number 2017-08. Please include a resume and cover letter.

 

Purpose of the project:
The project objective is to appraise, arrange and describe, and physically process the recently acquired fonds of Canadian poet, performance artist, and essayist Adeena Karasick (http://www.cjnews.com/culture/books-and-authors/adeena-karasick-work-sfu-collections). The fonds consists of Karasick’s personal and poetic papers, drafts, correspondence, journals, posters, audiotapes and videotapes.
Summary of activities required to carry out the project:
The project will consist of appraising, arranging and describing, and physically rehousing the records. The student will use Special Collection’s AtoM database to enter their descriptions and produce a finding aid for the fonds according to RAD standards.
Expectations of the end result of the project, for both host and student:
The end result of the project will be the long-term preservation and increased accessibility of the records in this fonds. The production of a finding aid in SFU AtoM will greatly add to the discoverability of the fonds. The student will gain experience in appraisal, arrangement and description, and preservation activities under the mentorship of an experienced archivist. They will also develop experience using AtoM software.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 515 Arrangement & Description of Archival Materials
ARST 520 Selection and Acquisition of Archival Documents

Recommended:
ARST 587 Preservation

ARST 596: SFU – Special Collections and Rare Books

Students interested in this project should complete the online application form here, please cite the project number 2017-07. Please include a resume and cover letter.

Purpose of the project:
The project objective is to appraise, arrange and describe, and physically process the fonds of Canadian writer and editor Darren Wershler-Henry. Records include correspondence, manuscripts of all of his published work, and a significant amount of records in digital format. Wershler-Henry is a former Senior Editor of Coach House Books, and a frequent collaborator with other writers; as such, his archives contains a significant amount of correspondence with and work by other writers, including Bruce Andrews, derek beaulieu, Christian Bok, Stephen Cain, Natalee Caple, Christopher Dewdney, Rob Fitterman, William Gibson, Kenneth Goldsmith, Barbara Gowdy, Michael Holmes, Adeena Karasick, Hal Niedzviecki, Michael Ondaatje, Mark Surman and Steve Venright.
Summary of activities required to carry out the project:
Appraise, arrange and describe, and physically rehouse records. Produce a finding aid for the fonds according to RAD standards using AtoM software. Make recommendations as necessary for the conservation and long-term preservation of material within the fonds, with a particular emphasis on material in digital format.
Expectations of the end result of the project, for both host and student:
The final products will be a RAD-compliant finding aid in SFU AtoM, the records rehoused for long-term preservation, and recommendations for the preservation of digital records within the fonds
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No deadline.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 515 Arrangement & Description of Archival Materials
ARST 520 Selection and Acquisition of Archival Documents
ARST 587 Preservation

Recommended:
ARST 555 (3) The Preservation of Digital Records

LIBR 596: The Wikipedia Library

Students interested in this project should complete the online application form here, please cite the project number 2017-05. Please include a resume, cover letter.

Purpose of the project:

Building on the success of the #1lib1ref campaign (1lib1ref.org), we are looking to launch a fall campaign focused on integrating free-to-read/open-access citations into Wikipedia articles. The student would be involved in helping to organize this campaign, including developing instructional materials, promoting the campaign, and evaluating successes/lessons learned after the campaign’s conclusion.

Summary of activities required to carry out the project:

-Develop written and/or video instructional materials for participants
-Complete development of the campaign website (drafted in MediaWiki)
-Propose and implement a promotions plan
-Assist with running the campaign, including responding to participant questions/concerns
-Evaluate the success of the campaign and note lessons learned for future activities

Expectations of the end result of the project, for both host and student:

Host and student will collaborate on the running of the campaign. Host will receive a report evaluating what was and was not successful about the campaign. Students will gain experience in developing instructional materials, running a virtual program, promotions (especially via social media), and program evaluation.

Time periods in which the project could be supervised (check all that apply):

Winter Term 1 (September – December)

Is there a deadline by which the project must be completed?

We are planning to run the campaign during Open Access Week in October 2017; evaluation would follow.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)

Required: 508 or previous MLIS Core.
Recommended: 535 and/or 570.

Location:

Placement will be virtual; offices are located at 149 New Montgomery St
San Francisco, California 94105
United States
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