Category Archives: ARST/LIBR 596: Professional Experience

ARST 596: SFU – Special Collections and Rare Books – Adeena Karasick

Students interested in this project should complete the online application form here, please cite the project number 2017-08. Please include a resume and cover letter.

 

Purpose of the project:
The project objective is to appraise, arrange and describe, and physically process the recently acquired fonds of Canadian poet, performance artist, and essayist Adeena Karasick (http://www.cjnews.com/culture/books-and-authors/adeena-karasick-work-sfu-collections). The fonds consists of Karasick’s personal and poetic papers, drafts, correspondence, journals, posters, audiotapes and videotapes.
Summary of activities required to carry out the project:
The project will consist of appraising, arranging and describing, and physically rehousing the records. The student will use Special Collection’s AtoM database to enter their descriptions and produce a finding aid for the fonds according to RAD standards.
Expectations of the end result of the project, for both host and student:
The end result of the project will be the long-term preservation and increased accessibility of the records in this fonds. The production of a finding aid in SFU AtoM will greatly add to the discoverability of the fonds. The student will gain experience in appraisal, arrangement and description, and preservation activities under the mentorship of an experienced archivist. They will also develop experience using AtoM software.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 515 Arrangement & Description of Archival Materials
ARST 520 Selection and Acquisition of Archival Documents

Recommended:
ARST 587 Preservation

ARST 596: SFU – Special Collections and Rare Books

Students interested in this project should complete the online application form here, please cite the project number 2017-07. Please include a resume and cover letter.

Purpose of the project:
The project objective is to appraise, arrange and describe, and physically process the fonds of Canadian writer and editor Darren Wershler-Henry. Records include correspondence, manuscripts of all of his published work, and a significant amount of records in digital format. Wershler-Henry is a former Senior Editor of Coach House Books, and a frequent collaborator with other writers; as such, his archives contains a significant amount of correspondence with and work by other writers, including Bruce Andrews, derek beaulieu, Christian Bok, Stephen Cain, Natalee Caple, Christopher Dewdney, Rob Fitterman, William Gibson, Kenneth Goldsmith, Barbara Gowdy, Michael Holmes, Adeena Karasick, Hal Niedzviecki, Michael Ondaatje, Mark Surman and Steve Venright.
Summary of activities required to carry out the project:
Appraise, arrange and describe, and physically rehouse records. Produce a finding aid for the fonds according to RAD standards using AtoM software. Make recommendations as necessary for the conservation and long-term preservation of material within the fonds, with a particular emphasis on material in digital format.
Expectations of the end result of the project, for both host and student:
The final products will be a RAD-compliant finding aid in SFU AtoM, the records rehoused for long-term preservation, and recommendations for the preservation of digital records within the fonds
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No deadline.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST 515 Arrangement & Description of Archival Materials
ARST 520 Selection and Acquisition of Archival Documents
ARST 587 Preservation

Recommended:
ARST 555 (3) The Preservation of Digital Records

LIBR 596: UBC – Graduate and Postdoctoral Studies

Students interested in this project should complete the online application form here, please cite the project number 2017-06. Please include a resume and cover letter.

Purpose of the project:

The Faculty of Graduate and Postdoctoral Studies (G+PS) is responsible for the recruitment, admission, support, and graduation of approximately 10,000 graduate students who attend UBC annually. In 2016, grad.ubc.ca recorded 1.4 million users and more than 7 million pageviews. 25% of these sessions originate from mobile devices. Currently, our site architecture, organization, and user experience are under review.

The project involves:
– Review organization and structure of content (information architecture)
– Review navigation, categorization and labeling of the site elements
– Analyze and research user audiences and their needs, interests and behaviors and create user personas
– Make suggestions on how to improve the utility, ease of use and efficiency of the G+PS website, focusing on mobile users
– Incorporate insights from interaction and experience design to suggest possibilities to increase user engagement
– Implement suggestions that relate to individual content pieces and layouts
– Evaluate possibility to create content clusters for search engine optimization

Summary of activities required to carry out the project:

1) Research best practices
2) Conduct competitive analysis
3) User analysis and research: conduct focus groups/user interviews, usability tests, user flow diagrams, card sorting or other activities as needed, and develop user personas
4) Review the existing navigation and hierarchy, and create a new, comprehensive site map incorporating the best practices and suggestions from the above research
5) Prototyping and testing of new navigation options, categorization and labels
6) Interaction models and flows

Expectations of the end result of the project, for both host and student:

Host will receive:
A set of complete user personas, which will help guide content development going forward
Actionable insights for
– Site navigation
– Search engine optimization
– Mobile optimization

Student will:
– Gain valuable experience in optimizing a large website, including understanding audiences and how to address their needs. The student will gain particular insight in graduate school websites, including the needs of prospective and current students, faculty, staff, donors and media.
– Gain skills in using tools to analyze users and create personas.
– Apply various techniques to engage with user groups to learn about the needs and mental models when visiting a graduate school website.
– (If time/skill allows) create content updates and gain web writing and optimization skills

Time periods in which the project could be supervised (check all that apply):

  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)

Is there a deadline by which the project must be completed?

The project needs to be completed by the end of August 2018 at the latest, although earlier is preferred.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)

The student should have completed all core courses and LIBR 555. Completion of LIBR 553 is desired. Examples of previous website work in this area are required.

 

LIBR 596: The Wikipedia Library

Students interested in this project should complete the online application form here, please cite the project number 2017-05. Please include a resume, cover letter.

Purpose of the project:

Building on the success of the #1lib1ref campaign (1lib1ref.org), we are looking to launch a fall campaign focused on integrating free-to-read/open-access citations into Wikipedia articles. The student would be involved in helping to organize this campaign, including developing instructional materials, promoting the campaign, and evaluating successes/lessons learned after the campaign’s conclusion.

Summary of activities required to carry out the project:

-Develop written and/or video instructional materials for participants
-Complete development of the campaign website (drafted in MediaWiki)
-Propose and implement a promotions plan
-Assist with running the campaign, including responding to participant questions/concerns
-Evaluate the success of the campaign and note lessons learned for future activities

Expectations of the end result of the project, for both host and student:

Host and student will collaborate on the running of the campaign. Host will receive a report evaluating what was and was not successful about the campaign. Students will gain experience in developing instructional materials, running a virtual program, promotions (especially via social media), and program evaluation.

Time periods in which the project could be supervised (check all that apply):

Winter Term 1 (September – December)

Is there a deadline by which the project must be completed?

We are planning to run the campaign during Open Access Week in October 2017; evaluation would follow.

Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)

Required: 508 or previous MLIS Core.
Recommended: 535 and/or 570.

Location:

Placement will be virtual; offices are located at 149 New Montgomery St
San Francisco, California 94105
United States
Map It

LIBR/ARST 596: John Richard Allison Library (Regent College)

Students interested in this project should complete the online application form here, please cite the project number 2017-01. Please include a resume, cover letter

Purpose of the project:
The John Richard Allison Library at Regent College has a growing rare book collection, currently consisting of just over 3,200 rare and early printed works, comprised largely of Anglican, Puritan and Evangelical writings, and representing such authors such as Richard Baxter (1615-1691), John Bunyan (1628-1688), Thomas Hooker (1586?-1647), and George Whitefield (1714-1770). The core of the collection is from the personal libraries of Drs. James I. Packer and James M. Houston, and later augmented by other generous donations, most notably that of Rev. E.B. Heaven of Port Hope, Ontario, whose contribution features the works of 17th-18th Century Anglican theologians. The Library seeks to build on these gifts and continues to collect rare and antiquarian works of classic Christian spirituality, with a special emphasis on Anglican, Puritan and early Evangelicals authors.

Having acquired the collection from disparate donors, items within the rare book collection vary greatly in regards to physical condition, size, and age. With limited staffing, there is no one on site with specialized preservation expertise. As stewards of this collection, we seek guidance in creating ongoing policies and procedures for the care of these works.

Summary of activities required to carry out the project:
Assess the current condition of the collection. Target volumes that require immediate attention;

Inform staff of any improvements that can be made to the shelving and storage of the rare books;
Establish best practices for the maintenance and data monitoring of the library’s dehumidifier and hygrometer;

Carry out minor book repairs on as time allows, concurrently guiding staff on basic preservation procedures;

In conjunction with library staff, obtain a quote for contracting out the repair of selected items from several special collections;

Train staff on the best practices for routine cleaning of the collection;

Provide a quote for any additional materials or equipment needed to carry out preservation measures in the library;

Create a written policies and procedures manual for the care and preservation of the rare book collection.

Expectations of the end result of the project, for both host and student:
Library staff will be provided with an informed policies and procedures strategy, supported by some basic training, applicable to the preservation of our rare book collection. The student will gain from the experience of developing a real-world preservation strategy in a small library setting.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
No.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
ARST587/LIBR587

LIBR 596: Oregon State University Libraries & Press

Students interested in this project should complete the online application form here, please cite the project number 2016-77. Please include a resume, cover letter

Purpose of the project:
Collaborate with a team at OSULP for assessment of a new space opening this fall term. Under direction of the Head of Library Experience and Access Department – the department who manages the public service desks and building for the library – the intern(s) collaborate with a team including the assessment librarian, to assess this prototype space on the main level of the library: The Research and Writing Studio (RWS).
Background: The campus undergraduate writing center will be moving in to the library this fall term, shifting to a studio concept, using a peer to peer model for assisting students with writing related project. The library will be piloting a few research consultant (peers) to work in conjunction with the writing peer consultants. Librarians will also do some studio shifts as well. Adjacent to the space is the new Student Multimedia Studio (SMS) which will also be prototyping a similar pedagogical space in tandem with the RWS. Referrals and coordination is still being developed. A Studio pedagogy model basically means the student stays put and the peer consultants, help them in their location, coming back and forth as needed to assist, as well as pulling in research and SMS peer consultants to help as we scaffold the users learning.
Summary of activities required to carry out the project:
Goals & plans for assessment: We are curious how people walk in and out the space (3 entrances) ; what furniture they use most/how; if they understand how to use the space. The intern will help implement the SUMA tool for space observation in the studio as well as help with focus groups, interviews and observational studies. The intern(s) will help with some planning of the assessment, test techniques and tools, and assist with analysis and summarizing of findings or suggestions of new iterations for the space.
Expectations of the end result of the project, for both host and student:
See Summary of Activities but expectations are that the intern(s) will assist with all aspects of the space assessment and analysis of data collected. Enthusiasm and curiosity for learning methods, tools and techniques is a must, though having experience or coursework in these areas would be a plus it is not required. The intern can work with the Head of LEAD to learn more about methods and tools. The intern(s) will be working with a variety of people at times including the Head of LEAD, the Assessment librarian, librarians, and the many other partners and peer consultants who will be part of the space . A willingness to work with various people in the library to implement tech tools like SUMA, independently, ask questions, make suggestions on process are expected. Analysis and report on data collection will be expected from the intern(s) but will be guided by those also working in the space.
Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
Is there a deadline by which the project must be completed?
No deadline but timeframe: OSULP is a quarter systems school, with 3 terms during the academic year. We would like an intern for fall term when we launch in late September and work through the fall into December but are flexible with hours. The intern can start before the term to help us prep for intake, observations and assessment planning and does not have to continue for the whole term. We are open to two interns sharing the workload or concentration on one aspect vs another. We also would consider a 2 week placement for a shorter observational internship.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
any space planning or assessment course that would be beneficial but not required.

NOTE : OSULP cannot offer any financial support for intern(s), but perhaps can help with space to stay, as we often have dorm space here for visiting scholars to stay in. it’s a very bikeable campus and town and the buses are all free so getting around Corvallis will not require a vehicle. There may be an opportunity to work part time at our Info Desk as well. – intern(s) can inquire if interested to learn more.

LIBR 596: History Education Network (THEN/HiER)

Students interested in this project should complete the online application form here, please cite the project number 2016-76. Please include a resume, cover letter (optional)

Purpose of the project:
  The purpose of this project is to contribute to communication across the gaps dividing the scholarly work of historians, history educators, museum professionals, and archivists. The History Education Network website (www.thenhier.ca) provides a clearinghouse for the dissemination of research outcomes, and findings regarding implications for practice, to the various communities interested in improving the quality of history education in diverse settings. The Network has recently come to the end of its SSHRC Strategic Knowledge Clusters Grant ($2.1 million) and the work of this student will contribute extensively to sustaining the Network during this interim period before additional grant funds can be secured. Skill in using html would be an asset.
Summary of activities required to carry out the project:
  The student will research articles, books, conference proceedings, and theses and dissertations on the topic of history education in K-12 schools, postsecondary institutions, museums, and other educational sites. The student will locate abstracts of these materials online, or if these are not available, read the materials and write abstracts. These abstracts will be posted on The History Education website. The student will create blogposts on timely topics of interest to history educators, archivists, museum professionals, and historians (e.g., representation in The Story of Us, cultural appropriation, critical analysis of a museum exhibit). The student will create links to primary sources and instructional resources relevant to Canadian history, museum, or archival studies.
Expectations of the end result of the project, for both host and student:
  As a result of this project, The History Education Network website will be enriched and expanded, so that it is even more timely and useful to history educators and others than it is at present.
Time periods in which the project could be supervised (check all that apply):
 
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
  April, 2018
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
  One of LIBR 506, 507, or 508.

ARST 596: BCIT Archives – School of Business

Students interested in this project should complete the online application form here, please cite the project number 2016-73. Please include a resume, cover letter (optional)

Purpose of the project:
  The purpose of the project is to provide access to the records of the BCIT School of Business through arrangement and description.
There are other projects that I would consider letting a student work on. Feel free to contact me.
Summary of activities required to carry out the project:
  The student will assess the accessions from the School of Business. Under the guidance of the Archivist she will prioritize the records to be arranged and described. Then she will rehouse the records, arrange the records and create archival descriptions in AtoM. This is a traditional arrangement and description project. This project is great for someone itching to get some experience with AtoM and with arrangement and description. The student will use the BCIT Archives AtoM Guidelines, work directly editing in AtoM and have the opportunity to upload spreadsheets of file and item level descriptions. There will be an opportunity to contribute to the BCIT Library blog; That’s so library.
Expectations of the end result of the project, for both host and student:
  The student will gain experience arranging and describing archival records. The student will gain practical experience working with AtoM.
Time periods in which the project could be supervised (check all that apply):
 
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
Is there a deadline by which the project must be completed?
  No.
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
  ARST 515 Arrangement & Description of Archival Materials (pre-requisite)
ARST 545 Advanced Arrangement and Description of Archival Documents (pre-requisite or co-requisite would be nice)

LIBR 596: UBC Rare Books and Special Collections

Students interested in this project should complete the online application form here, please cite the project number 2016-66. Please include a resume, cover letter (optional)

Purpose of the project:
  § To assess the nature, age, condition, and rarity of the Library’s miniature books housed in Rare Books and Special Collections, and to provide custom housing for each item to protect and preserve the collection.
Summary of activities required to carry out the project:
  § Working with the Library’s Conservator, the Library’s Principal Cataloguer and the Head of Rare Books and Special Collections, conduct a project to locate, evaluate and re-house approximately 180 books, identified as “miniature”. The preservation component will consist of retrieving and examining the books, recording condition, size, age and preparing custom enclosures under the direction of the Conservator. The collection analysis component will consist of comparing the books against the Library’s catalogue records (evaluating the quality and completeness of the metadata), investigating the rarity of our holdings, and examining other aspects such as countries of origin, and a characterization of content.
Expectations of the end result of the project, for both host and student:
  § 1. The re-housing, labelling (of enclosures) and condition assessment for at least 90 books.
§ 2. The recording of condition assessment in a database managed by the Conservator
§ 3. The development of a spreadsheet containing data collected on each item (with accompanying documentation to clarify assignment and interpretation of the data) that can be built upon and expanded by the Library.
§ 4. A report providing an overview of the collection as to at least the following aspects: condition, age, origin, target audience and themes.
Time periods in which the project could be supervised (check all that apply):
 
  • Summer Session, Term 2 (July – August)
Is there a deadline by which the project must be completed?
  August 31st, 2017
Considering the project requirements, please suggest suitable coursework as pre-requisite or co-requisite: (e.g. LIBR 580 Collection Management, ARST 515 Arrangement & Description of Archival Materials.)
  Cataloguing and Classification LIBR 511
Survey of Literature and Other Materials for Children LIBR 520
Collection management LIBR 580
Preservation LIBR 587

LIBR 596: Brighton Beach Properties

Students interested in this project should contact Melissa, ischool.ssc@ubc.ca, and cite project # 2016-06. Please include a resume, cover letter (optional)

Purpose of project:

Brighton Beach Properties is a housing corporation, similar to a housing cooperative, consisting of 22 dwellings on 30 acres of land in a boat access location on Indian Arm. It has been in existence for approximately 50 years. Some of our more recent records are kept at our corporate lawyer’s office, but we have bins of old paper records (meeting minutes, correspondence, surveys, plans,etc.). We would like our old records digitized and organized into a system so they will be preserved, but also so they will be useful. We will use the system going forward to house our current records.

*note* the community is only accessible by boat, applicants should be comfortable with taking a boat to the community

Summary of activities:

Gain background knowledge of Brighton Beach Properties.
Review the existing collection of materials.
Determine criteria for retaining/discarding material.
Create a records management manual (or guidelines) for Brighton Beach Properties housing corporation members.
Recommend a system to be used for records management (preferably free).
Create metadata for the records so they will be findable and retrievable.
Make recommendations for digitization processes.

Expectations of the end result of the project:

The student will gain experience in all aspects of real world records management for a small community organization.

Brighton Beach Properties will benefit from having its records (and history) preserved and converted into a useful format.

 

Time periods in which the project could be supervised (check all that apply):
  • Winter Term 1 (September – December)
  • Winter Term 2 (January – April)
  • Summer Session, Term 1 (May – June)
 Is there a project Deadline?
No

Considering the Project requirements, please suggest coursework:

579G Archives for Librarians
539H Personal Archives
516 Information Asset Management
514G Records Systems in the Digital Environment