Category Archives: Employment – Student

ROM Summer Archives Assistant

Job Title: ROM Summer Archives Assistant
Organization: Royal Ontario Museum Library & Archives
City: Toronto
Province: Ontario
Country: Canada
Category: Library (Special)
Job type: Full-time (contract)
Duration: June 4, 2018 – August 31, 2018
Note:  This project is contingent on our successful application for funding assistance through the Young Canada Works (YCW) in Heritage Organizations.  Potential employees must be registered with the YCW Candidate Inventory to be eligible for a position under this programme.  YCW requires that the student applicant be between 16 and 30 years of age as of the start of the project, legally entitled to work in Canada, and returning to school full-time in the fall.  Please go to in order to add your name to the YCW Inventory.

Description and duties:

The mission of the Royal Ontario Museum Archives is to preserve and make available the museum’s records of enduring historical value and to support the collections, curatorial and museological research of the Royal Ontario Museum.

The ROM Archives is seeking a Summer Archives Assistant to arrange and describe the Mineralogy and Geology Department archive. The project objective is to appraise, arrange, describe, and rehouse the departmental archives of the Mineralogy and Geology sections of the Royal Ontario Museum (ROM). The project will facilitate the transfer of records from ROM curatorial departments to the ROM’s Archives. The arrangement and description of these records will expand the ROM Archive’s holdings relating to the Mineralogy and Geology sections of the museum.

Candidates must be registered in the YCW online candidate inventory and meet program eligibility criteria.

Candidates must have completed one year in an accredited graduate-level archives program. Candidates must have taken and passed at least one course on archival arrangement and description.

Excellent written communication skills are required. English language skills are mandatory. Experience with Microsoft programs is required.

$15 per hour plus requisite financial benefits for summer contract employment. 30 hours per week. Hours of work are 9am – 5pm Monday-Friday. Contract ends August 31, 2018

Application: Send resume and cover letter to no later than 5pm on May 4, 2018. Only candidates selected for an interview will be contacted.

Museum Assistant — Pender Islands Museum

Summer Student Employment Opportunity
Museum Assistant — Pender Islands Museum

Assignment Details: Preferably June 4 – August 17, 2018, $17.00/hour; 35hr/week

Our goal is to be a “great small museum” that serves our community and its visitors. The successful candidate will support and gain experience in two main areas:

1. Programs, Visitor Services and Communications (~60% of time)
• Support delivery of special events with community partners; plan/organize new event(s)
• Deliver activity-based programs for school classes, children’s camps and family group
• Develop communications to promote museum (e.g. posters, newsletter, social media posts)

2. Collections Support (~40% of time)
• Continue cataloguing/photographing museum artifacts, registering them in existing database
• Opportunity to research significant artifacts and recommend conservation best practices

Qualifications: You are pursuing post-secondary studies in a relevant field (e.g. history, heritage management, teaching, library science, tourism or communications), and have the following capabilities:
• You must meet Young Canada Works eligibility criteria; check
• A positive attitude, willingness to learn, take initiative and see things through
• Effective communication skills (written, verbal); you enjoy research and gaining mastery of a computer program, and have website and social media savvy.
• You can work on several projects at once (while knowing when to ask for clarification), by being creative, well-organized, and paying attention to detail and quality.
• You’ve shown you interact well with volunteers and visitors of all ages.
• You’re okay working independently, balanced with teamwork to deliver events/programs.
• Although not a must, let us know your volunteer experience, if you have a flare for computer design and graphics, and a valid driver’s license.

To apply: Please send a letter outlining your interest in the position plus your resume to the attention of Simone Marler, Board Chair at

Application Deadline: April 23, 2018

Summer Student Employment Opportunity Pender Island Museum

Archival Assistant – Summer student

Archival Assistant – Summer student
Fort Nelson Public Library – NRRM Archives
Seasonal full-time
35 hours/week over 15 weeks – position will run May 22 – August 31, 2018


  • Catalogue archival fonds as designated by Archives Manager
  • Assist with creating archival-focused programming directed at raising Archives awareness in the community
  • Develop Archives marketing material in print and digital format
  • Update Archives policies and procedures
  • Other duties as assigned

Required Qualifications:

  • Currently enrolled in post-secondary university or college program
  • Background in archival studies, history, and/or library science would be considered an asset
  • Excellent computer skills including proficiency with Microsoft Word, Excel, and PowerPoint
  • Comfortable using internet-based resources, and possess a general understanding of databases

This position is dependent on funding from Young Canada Works. Successful applicant must be a full-time student in the semester preceding and following the work assignment. Must be between 16-30 years of age, and willing to commit to the full duration of the work assignment

How to Apply:
Applications (resume + cover letter) must be submitted by Friday, May 4th at 4pm PST. Please drop off applications in person at the Fort Nelson Public Library during open hours, or email them to:

Fiona Bruce, Managing Librarian
Fort Nelson Public Library

We thank all applicants for their interest. Only those chosen for an interview will be contacted.

YCW_Archival Assistant_Summer 2018

WL S18 G+PS Recruitment (Lead) Ambassador – Graduate and Postdoctoral Studies

The Faculty of Graduate and Postdoctoral Studies (G+PS) is hiring a student for a paid position from May 1 – Aug 31.

Salary: $17.09 per hour

Commitment: up to 20 hours per week for a total of 300 hours

Apply by April 19, 2018 at and search for job ID 848158 or job title WL S18 G+PS Recruitment (Lead) Ambassador – Graduate and Postdoctoral Studies.

G+PS is responsible for the recruitment, admission, support and graduation of approx. 10,000 graduate students who attend UBC annually. Within G+PS there are a number of administrative units and programs. The G+PS Recruitment (Lead) Ambassador will work predominantly with the Communications and Strategic Initiatives (CASI) team. Some overlap is expected with other Work Learn students in the unit working on communication tasks.

The CASI team is responsible for the Faculty’s communications, student recruitment, data analysis and strategic uses of technology. As a central support unit G+PS supports more than 70 departments in their recruitment efforts and helps establish, communicate and implement various recruitment tactics across the university. The unit delivers training and workshops to dozens of program administrators in these various units and maintains central databases on mobility trends and markets. It provides data and intelligence information to other units to support their recruitment initiatives.

Job Description
The G+PS Recruitment Lead Ambassador will lead the development of a volunteer recruitment ambassador program to support the graduate student recruitment initiatives of UBC. Duties include:

  • developing a training plan for volunteer ambassadors, including writing a training manual
  • establishing relationships with key departmental units to coordinate volunteer ambassador activities
  • recruiting, interviewing and selecting volunteers for ambassador program
  • training and providing ongoing support for volunteer ambassadors
  • providing input on a schedule for a webinar series targeted at prospective students
  • working with volunteers on content development for recruitment webinars
  • participating and supporting the delivery of recruitment webinars
  • supporting the organization of recruitment workshops for program administrators and recruiters
  • organizing local outreach events in collaboration with academic units
  • researching student mobility trends and maintaining the country-information database
  • supporting execution of recruitment and communication initiatives
  • analyzing and evaluating effectiveness of the ambassador program and institute changes if required
  • working in collaboration with communications team on preparation of recruitment materials
  • distributing recruitment materials (digital and paper) to partners worldwide
  • other small projects as required.

Research Assistant, LGBTQ2S Sexual Health Information Seeking Knowledge Translation Project (Two openings)

Join a CIHR-funded knowledge translation project and play a key role in assisting a project meant to provide better access to sexual health information for LGBTQ youth and organizations.

Dates: Part time Starting in May 2018

Pay Rate: $24/hr (Plus 6% for benefits)

Total Hours: Approx. 6-10 hours for a one year period (total 330 hours)

Job location: Vancouver, BC

Problem: Research demonstrates that few LGBTQ2S youth have adequate access to effective sexual health information. Yet, improved access to sexual health information reduces risk behavior in LGBTQ2S youth and facilitates positive sexual health outcomes. Although LGBTQI2S youth often seek out sexual health information online, existing online sources are often not accurate and material is
not presented in a meaningful way.

Solution: We will develop a youth-oriented online resource (website) translating existing research knowledge on LGBTQI2S sexual health in a practical, accurate, age-appropriate, and compelling manner. The resource will provide highly shareable, interactive, and visually compelling content (e.g., animated videos, skill-building games, social media content), as well as other crucial information in
an engaging format to support the sexual health outcomes of the target audience (e.g., conversation guides, fact sheets, jargon decoder). Emphases will be placed on providing information in a way that enhances youths’ engagement with rigorous research knowledge, reinforces the trustworthiness and credibility of information, and ensures youths’ safety and security.

Applications will be accepted from today until 4 pm PDT on May 10, 2018. See details below.

Job Opportunity: Research Assistant

Position Details
The Research Assistant will work directly with Dr. Lisa Nathan & Blake Hawkins (Co-Principal Investigators) to complete literature reviews on topics related to LGBTQ2S online health information practices and youth user engagement. The research assistant will also assist with writing plaintext summaries for the proposed website. There is also an opportunity to provide suggestions for the evaluation of the website along with publishing the literature reviews.

Eligibility: The candidate must have been enrolled as a PhD student at the University of British Columbia in the 2017-2018 academic year.

The successful candidate should demonstrate:
▪ Ability to work independently with minimal supervision
▪ Ability to meticulously and precisely execute detailed job/work tasks
▪ Strong organization and professional skills
▪ Experience with completing literature reviews

Application Details

Applicants should submit a cover letter and a CV to Lisa Nathan and Blake Hawkins.
Applications will be accepted by email at and

04.10.2018.RA Job ad

ARCHIVIST (Young Canada Works in Heritage Organizations – Summer Jobs for Students)

Centre A was founded in 1999 and is Canada’s only public gallery devoted to contemporary Asian and Asian diasporic art. We are located in Vancouver’s Chinatown on the unceded territories of the Musqueam, Squamish, and Tsleil-Waututh nations. As we work to confront legacies of colonialism and marginalization, both locally and transnationally, we strive to hold space for mutual understanding and community. As a centre for conversation, critical inquiry, and artistic experimentation, we bring together artists, curators, and other cultural producers from throughout the region and around the world. In our Reading Room, we house an extensive collection of books and research materials, including the Finlayson Collection of Rare Asian Art Books. Centre A is a key piece of the city’s cultural infrastructure, having presented the works of nearly 400 Canadian and international artists and produced more than 100 original projects.

Do your passions align with ours? We are looking for an Archivist to join our team this summer to help us conserve and promote our library collection and reading room.

The reading room and library at Centre A began in 1999 with contributions from artists, researchers, and curators both locally in Vancouver and internationally. The reading room emerged out of the need to collect a body of literature on Asian art practices, and by extension to create transnational ties with international arts communities. We house monographs, artist ephemera, exhibition catalogues, art criticism, and artist’s books that have contributed to the diverse possibilities of the reading room as a site of cultural production. Centre A’s reading room also includes the Fraser Finlayson Collection of rare books on Classical Chinese and Japanese Art with publications dating back to the late 19th century. Researchers, curators, artists, and art institutions have generously contributed to the reading room to enrich knowledge production, the democratization of literature, and the maintenance of the reading room as an accessible public resource in Vancouver’s Chinatown.

This position is intended for an undergraduate or postgraduate student in programs related to Library and Information Studies or English who will be returning to their studies full-time in the Fall.

The Archivist will join the Centre A team for 16 weeks and assist with the planning and execution of archival conservation strategies at Centre A. This position will be 30 hrs/ week for 16 weeks from May 2018 to September 2018. This is a paid position ($14/ hr) funded with assistance from Young Canada Works.

The Archivist will assist with the following tasks:

  • Work collaboratively with the team to establish systems of preserving our rare books
  • Conserve our existing rare books
  • Interact with visitors to the reading room
  • Identify publications to be added to the collection
  • Update the reading room’s online presence


  • Working towards an undergraduate or postgraduate degree with a major in English, Library Sciences, or Information Technology.
  • Detail-oriented, highly organized, self-motivated, able to work independently and with others.
  • Superior time management and multi-tasking skills.
  • The ability to stay focused and deal calmly and effectively with high stress, high pressure, and fast paced situations.
  • Superior writing and editorial skills.
  • Strong interpersonal and written and oral communication skills.
  • Capacity to take ownership of tasks.
  • A demonstrable interest in library sciences, and a strong drive to promote our mandate.
  • Basic knowledge of social media platforms (Facebook, Twitter, Instagram) is a must.
  • Experience, beyond personal use, with social media platforms is a strong asset.
  • Basic skills in Microsoft Office (Word, Excel, Powerpoint).
  • Skills in photography are an asset.
  • An active interest in reducing racism in our society and building relationships across the Pacific.
  • Knowledge of languages other than English, particularly Asian languages is a strong asset.

How to apply:

To apply, please send a letter of interest, CV containing work experience, and two reference contacts of professors or previous/current employers to Natalie at by May 5, 2018. Applications without references will be considered incomplete. Please send documents in a single PDF format.

Centre A is committed to providing equal employment opportunities. We do not discriminate on the basis of race, religion, gender identity, ability and sexual orientation, and actively ensure that our workplace is inclusive and safe.

Technical Services Student Librarian

First Nations House of Learning

Xwi7xwa Library, UBC Library

Technical Services Student Librarian

Would you like experience working with Aboriginal collections and metadata?

The Xwi7xwa Library is seeking an iSchool student to undertake technical services duties relating to the development, organization and description of Indigenous print and digital collections. As the Aboriginal branch of the UBC Library, Xwi7xwa serves a diverse clientele including Aboriginal students, faculty and staff, the wider campus community, and the general public.

Duties and responsibilities:

  • catalog record enhancement including Indigenous digital points of access
  • develop and maintain controlled vocabularies, including the First Nations House of Learning Subject Headings, including researching appropriate terminology
  • update and maintain an alternate classification system, the Xwi7xwa classification system, including researching appropriate terminology
  • physical preparation of materials for shelving and processing of in-kind gifts
  • assistance with ongoing and new library projects and programming such as the collection maintenance project

Work could include

– development and maintenance of Xwi7xwa research guides

– design of Xwi7xwa digital signage, digital objects for instruction

– related technical services and other duties as assigned

Qualifications:  The ideal candidate is an iSchool student who has completed basic cataloguing coursework; has related experience with RDA or Dublin core, metadata and thesaurus standards; and is knowledgeable about contemporary First Nations/Aboriginal issues and scholarship. An awareness of library resources (print, media and electronic) relevant to Aboriginal interests is desirable. The ideal candidate can demonstrate an ability to pay careful attention to detail, is a self-directed independent worker who is also able to work in a team environment, and is well-organized with excellent interpersonal and IT skills.

Additional desired skills and experience include: 

  • completion of LIBR 511 Cataloging and Classification
  • demonstrated experience or skills in customer services, writing and social media
  • experience with citation management software (Zotero, Endnote, RefWorks)
  • academic coursework in First Nations Studies or a related discipline and/or experience working in First Nations contexts
  • any additional library experience is an asset

Rate of Pay:   $20.60 per hour + 4 % vacation pay

Hours:            10 hours a week

Monday to Friday, 9am to 5pm

Start Date:     TBD.  A short training & orientation (2-4 hours) is anticipated during the week of Sept 2

Closing date for applications:                      Noon Tuesday April 17, 2018

Interviews expected to be scheduled:          Up until Friday April 20, 2018

To apply, please submit your c.v. and cover letter with a draft course schedule if available (and optional graphics or writing sample) to:

Access Services Supervisor

t: 604-827-5013

Xwi7xwa Library

1985 West Mall, Vancouver, BC. V6T 1Z2

All Student Librarian positions are subject to funding and budgetary approval.


Students will be supervised by the Technical Services Librarian and Cataloging and Acquisitions Assistant; scheduling will be through the Access Services Supervisor.   Several projects will require the ability to evaluate materials and work independently.   Staff will be available to address questions or problems that arise relating to duties or projects.

About Xwi7xwa

Xwi7xwa Library provides library and information services relating to Aboriginal issues and subjects to UBC students and researchers and members of the University community. We welcome Aboriginal students, researchers, community members and organizations, and the general public. The mandate of the Xwi7xwa Library is to “echo” the voices and philosophies of Aboriginal people through its services, collections, and programs. The Xwi7xwa Student Librarian positions support Xwi7xwa’s services on campus and increase the number of librarians graduating from SLAIS with specialized skills and experience relevant for Aboriginal organizations and communities.

Student Learning Components (UBC Vancouver Work Study/Work Learn Program)

Training for this position will include orientation to UBC Library cataloguing work, Xwi7xwa branch-specific practices and an introduction to the First Nations House of Learning. This comprehensive onsite training provides students guidance for applying the classroom learning (from their information studies professional program) in a workplace environment. By the end of term, the students will have demonstrated additional workplace skills.

Each student has opportunities for ongoing consultation and project supervision with the Xwi7xwa team and will be mentored by the Xwi7xwa Technical Services Librarian. Project report writing and occasional project meetings provide opportunity for reflection and to develop problem solving skills. Formal meetings are scheduled at the end of each term to discuss performance and learning progress. The student librarian positions provide opportunity for professional skills experience in developing and practicing one-on-one teaching skills, modeling best practices, and encouraging student learners (including themselves) to become increasing self-directed in their own learning paths and research.

The positions offer technical services work experience in an interdisciplinary academic library with the First Nations House of Learning Subject Headings and sensitivity to diversity and equity issues. Experience is acquired in Voyager cataloguing and circulation modules, in effective use of a large research library catalogue and databases, and in an increasingly digital environment that is shaped by Indigenous approaches at this library.

Knowledge is gained in current cataloguing practices and the use of an alternate classification system (Xwi7xwa classification); metadata for scholarly and community research; website development and social media experience; the opportunity to work with Xwi7xwa and other UBC Library librarians as well as support staff in this full-service small branch with a diverse clientele and collections (e.g. special collections, archives, digital collections, circulating collections).

2018 Fall WL TS Student Librarian

Student Librarian – Reference deadline extended to April 30

The David Lam Management Research Library serves students, faculty and staff at the Sauder School of Business. Our services and collections exist within the Canaccord Learning Commons, alongside study space, tutoring, and technical support tailored to business students. We are seeking a Student Librarian with an entrepreneurial spirit and an interest in learning about business reference and instruction, to staff our drop-in research help service.

The salary for this position is $20.60 per hour, plus 4% holiday pay.


This position begins in September 2018 and continues through to mid-April 2019. The Student Librarian will be scheduled for up to 10 hours per week on weekdays between 1:00pm and 4:00pm.

The Position

The Student Librarian will:

  • Provide in-person research help using the library’s catalogue, website, online research guides and business and interdisciplinary databases.
  • Work closely with the branch librarians to develop and/or maintain online instructional materials, including research guides.
  • Assist branch librarians with other projects as time permits.


  • Applicants must have completed the MLIS Core program and must be familiar with the UBC Library system and its online resources.
  • A strong interest in business research is essential; reference coaching and training will be provided.
  • Excellent oral and written communication skills, initiative, flexibility, reliability and ability to work both independently and in a team are required.
  • Competency in searching and using online resources, including free web-based materials and proprietary electronic resources is essential.
  • Ability and enthusiasm for classroom instruction is required.
  • Reference and/or public service experience and teaching or presentation experience are preferred.
  • An academic background in Commerce is an asset but is not necessary.
  • Experience in developing print and/or electronic learning objects is an asset.

To Apply

Please e-mail a cover letter and resume (with 3 references) and your expected date of graduation in one attachment to Irena Trebic, Reference Librarian, David Lam Management Research Library, ( by 4:00pm on Monday, April 16. The subject line should state: David Lam – Student Librarian Application – Your First Name Last Name. All applicants will receive an e-mail confirmation upon receipt of application. We expect to conduct interviews next week. Only short listed candidates will receive further correspondence.

Job_posting_StudentLibrarian_LamLibrary_2018 April

Summer Job opportunity at Health Sciences Centre Archives/Museum Winnipeg

Archives Assistant
HSC Archives Museum
Health Sciences Centre Winnipeg – Winnipeg Regional Health Authority
Part-time (30 hours per week)
22 May to 31 August 2018 (Total of 420 hours)
Salary:  $18.001 per hour
Application Deadline: 16 April 2018

HSC Winnipeg is seeking a qualified and motivated summer student to fill an Archives Assistant position within the HSC Archives/Museum. Availability of this position is subject to award of a grant from Young Canada Works, and the successful candidate must be eligible for Young Canada Works sponsorship.

Working under the direction of the HSC Archivist, the Archives Assistant will process (accession, appraise, arrange and describe) records and photographs into the collection using Rules for Archival Description (RAD), AtoM, (an internationally recognized Archival database), and PastPerfect (internationally recognized Museum software).  Other duties may include processing transfers and donations, providing research and support for heritage-related projects, and answering reference questions.

–        Enrollment in a recognized Archives Studies program, related graduate University degree program, or an equivalent combination of education and experience, required.
–        Working knowledge of database systems preferred.
–        Excellent command of the English language (both oral and written) required.
–        Experience working in an archival setting and experience in arrangement and description of archival collections preferred.
–        Strong organizational, communications and interpersonal skills, and the ability to work accurately and independently.

Recruitment for positions within the HSC Archives/Museum complies with the Winnipeg Regional Health Authority employment practices. The Winnipeg Regional Health Authority is committed to having a workforce that is reflective of the diverse nature of the communities we serve. Indigenous applicants are encouraged to self-declare when applying for jobs.

Please apply through Young Canada Works in Heritage Organizations

Student Research Assistant at the Centre for Rural Health Research

The Centre for Rural Health Research at UBC is looking to hire a student for a two month hourly contract (with hours worked per week adjusted based on the student’s needs), starting ASAP. The student will contribute toward a realist review about rural community strategies for healthcare provider recruitment and retention. The prospective student will have experience, competence and confidence with critical appraisal of the healthcare literature. Knowledge of rural healthcare is considered an asset.

Interested students can forward CV to Christine Carthew