Payment, Wages, Vacation, Direct Deposit, Tax form and Tax slip Links and Information

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Payment and Direct Deposit

Your Pay – UBC Finance website

If this is your first appointment at UBC, you will need to set up direct deposit with UBC Finance to ensure you receive your pay in a timely manner.  Go to the page linked “direct deposit” above, and search for “Payroll Direct Deposit” for the form.

All TA’s are paid twice per month – on the 15th and the last day of the month.

If you have not already done so, send your completed Payroll Direct Deposit form to Vicky Zhang, Finance Clerk, at vicky.zhang@ubc.ca.
Please do NOT send your direct deposit information form to the Academic Coordinator or to the Manager, Graduate Programs

The number of assigned hours as indicated on your offer(s) will be spread out evenly throughout the term of your appointment (shown as “Period of Contract” on your contract”).  Typically this will be:

Winter Session:
September 1 to December 31 for term 1 courses (4 months)
January 1 to April 30 for term 2 courses (4 months)
September 1 to April 30 for 2-term courses (8 months)

Summer Session:
May 1 to June 30 for term 1 courses (2 months)
July 1 to August 31 for term 2 courses (2 months)
May 1 to August 31 for 2-term courses (4 months)

In order to set up direct deposit, please refer to the website and instructions below:

PLEASE NOTE:  This information is for setting up direct deposit as a UBC employee (being appointed as a TA means you are a UBC employee).  This is NOT the same as setting up Direct Deposit for students to have awards/scholarships directly deposited into their bank account.

If your direct deposit has been inactive for 2 years, you’ll need to reactivate it. Once you set up direct deposit and the term has begun, you can check your statements online at www.msp.ubc.ca.  If you do not know your Employee ID or your CWL signup PIN, please send an email to the Academic Coordinator at lfs.ta@ubc.ca.

If you have not set up Direct Deposit prior to your first pay period, you will need pick up your printed pay cheque from:

Financial Operations
Vancouver Campus
TEF3-5th Floor, 6190 Agronomy Road
Vancouver, BC Canada V6T 1Z3
Tel 604 822 2187
Make sure you have appropriate ID when picking up your cheque.

 

Wages and Classifications

Schedule A – Wages and Classifications

Hourly salaries for the classifications of CUPE 2278 employees are listed below:

Pay rates in effect for September 1, 2020:
STA = $36.85
GTA 1 = $34.44
GTA 2 = $33.14
UTA 1 = $20.33
UTA 2 = $18.15
Marker = $15.86

Refer to the Collective Agreement for more info.

Classifications
(Source: CUPE 2278 Website, Sept 2020)

Senior Teaching Assistant (STA)
A Senior TA is a graduate student who is registered in a masters’ or doctoral program at the University of British Columbia and is required by the University to perform lead hand duties as a Teaching Assistant. These duties typically include coordinating other Teaching Assistants, and providing guidance, technical knowledge, and subject matter expertise to other Teaching Assistants, and/or developing curriculum under the guidance of a faculty member.

Graduate Teaching Assistant 1 (GTA 1)
A GTA 1 is a graduate student who is registered in a master’s or doctoral degree program at the University of British Columbia. This student has completed at least two (2) years’ experience as a graduate teaching assistant.

Graduate Teaching Assistant 2 (GTA 2)
A GTA 2 is a graduate student who is registered in a master’s or doctoral degree program at the University of British Columbia who has completed less than two (2) years’ service as a graduate student teaching assistant (GTA).

Undergraduate Teaching Assistant 1 (UTA 1)
A UTA 1 is an undergraduate student who is registered in a bachelor’s degree program at the University of British Columbia who is required to perform Teaching Assistant duties with substantial student contact.  PLEASE NOTE:  At present (September 2019), all LFS Undergraduate Teaching Assistants are employed at this level.  Your contract will show as “UTA”.

Undergraduate Teaching Assistant 2 (UTA 2)
A UTA 2 is an undergraduate student who is registered in a bachelor’s degree program at the University of British Columbia who performs Teaching Assistant duties without substantial student contact. (LFS does not use this level.)

Marker
A Marker is an employee appointed to a position which involves only marking without substantial student contact. This classification is intended to capture any TA appointment that is marking only, and as long as instructional feedback is not being provided to the student as part of the marking assignment.   PLEASE NOTE:  At present (September 2019), we do not employ anyone at a “Marker” designation.

 

Vacation Entitlement for CUPE 2278

Vacation Pay

“For CUPE 2278 Teaching Assistant employees, 4% vacation pay is included in their salary.

For employees who are working a full Teaching Assistantship (12 hours per week over two terms), the 16 hours of vacation that is allotted will normally be scheduled between Dec. 24 and Jan. 1.  A full-time TA position (192 hours/term) includes 8 hours of paid vacation/term.  This is pro-rated for partial appointments (e.g. 4 hours for 96-hour appointments).  It is advised that you note your vacation hours in your hours log.

If an employee wishes to take vacation at another time, the leave must be approved by their supervisor.

Vacation time is pro-rated for those employees who are working less than a full Teaching Assistantship.

Formula for determining your vacation entitlement:
16 / 384 * X = vacation hours.  An example is a TAship of 75 TA support hours:
16/384 * 75 = 3.125 vacation hours

Tax Forms

Tax forms can be found at:

TD1 Federal Tax Form:  https://www.canada.ca/en/revenue-agency/services/forms-publications/td1-personal-tax-credits-returns.html

TD1BC Provincial Tax Form: https://www.canada.ca/en/revenue-agency/services/forms-publications/td1-personal-tax-credits-returns.html

Electronic Pay Statements

Your pay statement details your earnings, taxes and deductions. They are ONLY available online at www.msp.ubc.ca. Pay statements are generally available online four to six days prior to payday.

 

Tax Slips (T4 or T4A)

Tax Slips Online

Accessing your T4 or T4A online requires a login to the Self Service portal.

A Virtual Private Network (VPN) connection is required if you are accessing the Self Service portal from home or from a wireless network.

Follow these steps to get your tax slip: 

  1. Log in to Self Service at www.msp.ubc.ca
  2. In the ‘myPay’ tab select ‘Year End Slips’
  3. Read and accept the agreement to receive your slip electronically
  4. Click on the slip icon for the appropriate year. The document will open in a new window so make sure you turn off popup blocking.

First Time Users

If this is your first time accessing the Self Service portal make sure you have a PIN – a 4 digit security code generated when your employee ID is assigned. Your HR administrator in your department can tell you your PIN.

If you are a former employee and never used Self Service, you must attach your employee ID to your CWL. Your access is permanently removed 18 months after leaving UBC, and cannot be reactivated.