As you probably know, full-text documents have been unavailable from ERIC for a few weeks now. Here’s the story…

In early August we discovered that sensitive personally identifiable information appeared in some full text documents contained in the ERIC collection. Specifically, social security numbers and other highly sensitive information were found in multiple documents and in a way that could not easily be isolated. For that reason, we had to temporarily disable access to many full text documents.

We are seeking to restore access to documents as soon as possible. In order to restore access to ERIC, we have to check every document to see if it contains personally identifiable information.

Documents will be returned on a rolling basis and may take several weeks, but we are working as fast as possible.” —email from “ERIC Team”

Bookshelf at Woodward Library


UBC Library’s Great Reads program has expanded to include Woodward Library. The leisure-reading program, initially launched at Koerner Library last fall, also has a location at the Irving K. Barber Learning Centre.

The leisure reads include bestsellers, Canadian fiction, and “popular” reading material typically found in a public library. The Woodward location features materials related to the life sciences, with topics such as such as cholera epidemics, Charles Darwin, or new fiction such as Salmon Fishing in the Yemen.

Readers interested in fiction, bestsellers and humanities and social sciences reading can visit Koerner Library for more book selection. Materials related to art, architecture, science and engineering are located in the Irving K. Barber Learning Centre.

For a virtual bookshelf, Google book reviews, or to suggest new material, visit the Great Reads website

cIRcle is an Information Repository (or institutional repository) for published and unpublished materials created by the University of British Columbia.

Calling UBC Vancouver graduate students – enter to win the Open Scholar Award!

UBC graduate students – would you like a chance to win $500? Good news – all you have to do is submit your non-thesis work to cIRcle.

cIRcle is UBC’s online, open access repository for academic work (articles, presentations, coursework, manuscripts, projects and more). The work held in repositories such as cIRcle is publicly available to colleagues, friends and family – not to mention potential employers, graduate schools and the rest of the world.

The GSS cIRcle Open Scholar Award is open to all graduate students at UBC Vancouver. The goal is to feature UBC as a leader in the open dissemination of graduate student work by encouraging Vancouver students to submit non-thesis, course-related projects and manuscripts to cIRcle.

The award, launched in July, is a collaboration between the Graduate Student Society (GSS) at UBC Vancouver and cIRcle. “This opportunity is exactly the kind of thing that I hoped for when I started out as a graduate student,” says Conny Lin, GSS President. “It is an opportunity to be recognized by my peers outside of the normal networks. This is an important initiative both for the collegial spirit it promotes and the way it encourages us to collaborate more openly. We look forward to hearing from you!”

Two winning entries will be randomly selected in early October from all eligible submissions. This lotto-style award will also feature a draw in early April. The twice-yearly draws will continue for the next five years.

Visit the cIRcle website for more information on the award’s eligibility requirements, terms and conditions.

The theme of International Literacy Day 2012 is Literacy and Peace. This theme was adopted by the United Nations Literacy Decade (UNLD) to demonstrate the multiple uses and value that literacy brings to people.  For over 40 years now, UNESCO has been celebrating International Literacy Day by reminding the international community that literacy is a human right and the foundation of all learning. 

~text from the UNESCO Website

More on United Nations International Literacy Day: Literacy and Peace here.

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Earlier in this blog, we posted about how we are implementing the use of taxonomies to help researchers navigate the new accrual to the Douglas Coupland Fonds. We’re just putting the finishing touches on those tags now, and thought we would offer our readers a first look at what we’ve done.

To review: taxonomies in ICA-AtoM are similar to the kind of tags you’ll see in use everywhere on the web these days, such as on Flickr photographs, Amazon albums, and even blog posts such as this. In ICA-AtoM (the open-source, web based archival description software that Rare Books and Special Collections is currently implementing), these are also known as “access points”. When we create a tag (or access point, or taxonomic term) and associate it with a file, a hyperlink is created on the description page. When you click on the link, ICA-AtoM will bring you to a search results page showing all other archival descriptions that also have been tagged.

This is useful in several ways. First, all the tags we’ve used are indexed separately than the simple searchbar results, so if for example, you wanted to find materials on Generation A, a simple search will return all entries that mention Generation A in their description, including those from earlier accruals that haven’t been retroactively tagged yet (or anything we might have forgotten to tag!). Searching this way, you might find files 181-37 and 181-38, “Generation A manuscript”. As you might expect, you’ll find “Generation A manuscript” in the “Literary projects” series of the Douglas Coupland fonds.

However, there are several files in the accrual that relate to Generation A but don’t mention the book explicitly in the description! They might be correspondence, or interviews, or book reviews, or even photographs – and might therefore be kept in a different series. A simple search for Generation A might never turn up these important related documents… but this is where the magic of taxonomies comes in. So if you are looking at file 181-37, “Generation A manuscript,” and you clicked on the Access point hyperlink, “Generation A,” you’ll be redirected to a showscreen listing all files from all series that we have tagged with the term. This way, you could find file 184-19, “Correspondence with Janklow & Nesbit Associates,” which contains a cover letter that originally accompanied Coupland’s agreement with Random House Canada for the publication of Generation A, or file 185-28, “2009 Rogers Writers’ Trust Fiction Prize award finalist certificate,” which you might not have known Coupland was presented for Generation A (he didn’t win the prize that year).

Finding a file with a hyperlink and then clicking it is not the only way to get these results either – you can also use an advanced search to start searching with a taxonomy term right away. To do this, follow these simple steps:

1. Click on the “Advanced search” link above the search bar

2. Enter the taxonomy term you wish to search for in the blank search space provided

3. From the drop-down menu next to it, select “Subject access point

4. Click search!


Screenshot showing search page

Advanced subject searching

You can also use this advanced search to search for multiple terms at once. Notice the dropdown menu before the search field, that contains “and”, “or”, and “not”, as well as the “add new” link just below the search field? These are powerful tools for building complex searches! Try out searches such as “Player One OR Massey” (will return you anything tagged with either of those terms – meaning you’ll get results about Player One as a book, and possibly anything Massey-related that Coupland has done that was not associated with Player One), or maybe “Generation X AND Publicity” to see clippings that Coupland has collected about his first novel over the years.

Because ICA-AtoM’s taxonomy module is still developing, there’s currently no easy way to view all of the terms we’ve made use of in the Coupland fonds. But not to fear, we’ll be uploading a PDF of all the terms we’ve used for researchers to browse before the accrual goes live.

Happy hunting!

Since the webometrics’ (the Ranking Web of Repositories) university and institutional repository (IR) rankings back in April 2010, cIRcle has continued to be a growing force in the Open Access movement among its national and international contemporaries.

It boasts over 41,000 full-text items, indexed by Google, Google Scholar and other web search engines and is accessed from far-flung corners of the world. The breadth of scholarly materials ranges from conference and workshop papers to journal articles, technical reports, graduating and honours essays to current and historical theses and dissertations, books, webcasts, podcasts, learning objects, and more.

By the numbers, here is a snapshot of cIRcle according to webometrics:

@ In the world ranking of *all* repositories, cIRcle is ranked at number 53 as seen at:

@ In the world ranking of all *institutional* repositories, cIRcle is ranked at number 44 as listed at:

@ Ranked at 1st in Canada (followed by the University of Toronto (T-Space) in 2nd place and York University (YorkSpace) in 3rd place according to webometrics shown at:

To learn more about cIRcle such as, “What is cIRcle?”, “Why use cIRcle?”, “Who’s contributing to cIRcle?” and how you can get involved with cIRcle, visit cIRcle at:

Did You Know?

UBC faculty, students, staff and invited guests participate in the open access movement by showcasing their scholarly research during Open UBC (formerly Open Access Week) held annually at UBC Vancouver and at UBC Okanagan. Stay tuned for more information about the upcoming Open UBC 2012 event schedule!

Have you heard the buzz about the new GSS cIRcle Open Scholar Award launched on July 9, 2012 at UBC Vancouver?

The GSS cIRcle Open Scholar Award represents a joint collaborative of the UBC Vancouver Graduate Student Society and cIRcle / UBC Library. Its purpose is twofold: firstly, to feature UBC as a leader in the open dissemination of exemplary non-thesis graduate coursework; and, secondly, to create an incentive for graduate students to populate cIRcle with material beyond theses and dissertations. All submissions to this collection are approved by students’ course instructors.

The first Award, as approved by the UBC Vancouver Senate, will be made in October 2012.

Why is this Award such an important initiative? See the direct quote we received directly from your GSS President at UBC Vancouver:

This opportunity is exactly the kind of thing that I hoped for when I started out as a graduate student. It is an opportunity to be recognized by my peers outside of the normal networks. This is an important initiative both for the collegial spirit it promotes and the way it encourages us to collaborate more openly. We look forward to hearing from you!

—Conny Lin, GSS President

So, could you be eligible to win this Award?  Make sure you check out the Award criteria and additional information readily available at:

Did You Know?

Concerning the GSS cIRcle Open Scholar Award, four awards will be made per annum, two in April and two in October. Find out what types of material you can submit by visiting:

Above image courtesy of UBC Library’s photostream on Flickr

Audio-visual materials that accompany the book ‘Nooksack Place Names: Geography, Culture, Language’, by Allan Richardson and Brent Galloway have been made available in cIRcle, UBC’s Digital Repository. The audio-visual materials are available in cIRcle at:

These unique materials “provide an elder’s recorded pronunciations of all the places named and several hundred colour images, and together with the book show the richness and strength of the Nooksack people’s connection to the land”.

Note: The audio clips contained in the PDF files are accessible to users who have the Adobe Acrobat Pro software installed on their computers.


Did You Know?

The above UBC Press book is also available via the UBC Library catalogue at:

Above image is a map from the Nooksack Place Names: Geography, Culture, Language book

In case you missed it, this September marks some new and exciting changes happening with a few UBC Library services and redesigned spaces for UBC students, faculty and the community.

While some services changes are already in effect (or getting underway) at the Walter C. Koerner Library as mentioned in an earlier cIRcle blog post, the Irving K. Barber Learning Centre is also undergoing some of its own changes.

The Chapman Learning Commons in the Irving K. Barber Learning will feature a new UBC Library multi-service desk along with other service offerings such as the AMS Tutoring and Peer Academic Coaching services.

More information about construction dates and temporary moves of the UBC Library Reference services are available at:

Did You Know?

On March 18 2010, the Faculty of Graduate Studies Council endorsed a new single structure and format to be followed for UBC theses and dissertations. To learn more,

visit the UBC Faculty of Graduate Studies website at: To browse current and retrospective UBC theses and dissertations, visit cIRcle at:

Above image is courtesy of the UBC Library website

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