Art Librarian

Music, Art & Architecture Library, UBC Library | Vancouver Campus

Full-Time, One Year Term

Anticipated Start Date: September 1, 2018



The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions, two campuses (Vancouver and Kelowna), one off-site hospital library, and the Irving K. Barber Learning Centre – a multi-purpose teaching and learning facility.

The Library’s collection of over 7M items includes 1.4M ebooks, 229,020 electronic journals, 850,000 maps, audio, DVD/video and graphic materials, and 1,703 bibliographic and fulltext databases.

More than 300 knowledgeable employees – librarians, management and professional staff, support staff and student staff – provide users with the excellent resources and services that they need to further their research, teaching and learning.  The UBC Library Strategic Plan 2015-2017 can be viewed at  To learn more about working with UBC Library and to explore our aspirational values visit UBC Library – Why work with us.


The Music, Art and Architecture (MAA) Library supports the study, research and teaching needs of the faculty, students and staff in the School of Music; the Department of Art History, Visual Art & Theory; the School of Architecture & Landscape Architecture; and the School of Community & Regional Planning. In addition, MAA Library holds the research collections belonging to the School of Library, Archival & Information Studies and the Mathematics, Statistics and Computer Science departments. MAA Library is home to the ASRS, UBC Library’s Automated Storage and Retrieval System, and as such is responsible for the circulation of the facility’s materials which span all subject areas. MAA Library prioritizes collecting, preserving and making accessible our Canadian cultural heritage (e.g., the Canadian Art Exhibition Catalogue Collection, the Canadian Women Composers Archive). For more detailed branch information, please see MAA Library’s website:


Provides reference and information services to faculty, students, staff, and community users and assumes responsibility for designated subject areas, including but not limited to art history and visual art, and liaison with assigned departments, including but not limited to the Department of Art History, Visual Art & Theory (AHVA).  Participates in the development and assessment of the library collections and leads the development, preservation, and evolution of UBC Library’s art history and visual art collection. Provides web-based and classroom instruction and assistance in the use of information resources. Plans and implements services that respond to the needs of our users.  Participates in the development and review of library policies, procedures, and services.  Is responsible for the coordination and management of services and projects as required.



  • A graduate degree from an ALA accredited school of Library, Archival and Information Science
  • Experience with art history and visual art resources
  • Demonstrated ability and enthusiasm to teach classes as well as initiate, plan, and carry out projects both independently and as a member of a team
  • Excellent written and oral communication skills
  • Comprehensive information technology and digital literacy skills
  • Strong interpersonal skills and the ability to work creatively and effectively as a member of a team
  • A high-level service commitment and flexibility and willingness to assume a variety of assignments
  • Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds. Demonstrated knowledge of issues related to equity and inclusion.
  • Ability to develop and maintain cooperative and productive working relationships and engage in workplace culture.
  • Ability to recognize and appreciate the contributions of colleagues.
  • Committed to demonstrating respect for colleagues at every level by trusting in their abilities and knowledge to perform their roles and earning respect through meeting commitments.
  • Models and demonstrates good communication through active listening and appreciative inquiry and open to providing and receiving timely, constructive feedback.
  • Listens to, encourages and expresses creative and innovative ideas. Open to experimenting with and improvising new ways of approaching processes, tasks or problems.


  • Undergraduate or graduate degree in art history or related discipline
  • Library experience in the additional disciplines of architecture, music, and/or planning
  • Reading knowledge of French and at least one other foreign language
  • Experience with outreach, promotion, and marketing of library services and resources



Reports to the Head, Music, Art & Architecture (MAA) Library.  Works cooperatively with librarians and support staff in the MAA Library, the Irving K. Barber Learning Centre, Rare Books & Special Collections, Technical Services, Digital Initiatives, and other departmental employees. Builds relationships with faculty, students, and the community as part of Reference, Teaching, Collections, and Liaison duties.



Provides online and in-person reference and information services to faculty, students, and other users. Advises and assists in difficult or extensive searches for related subject areas of responsibility.  Employs the full range of internet, electronic, and print sources.


Teaches classes to students and faculty in the use of the Library’s resources, including the Library’s databases, print resources, and e-resources. Participates in orientation tours and other Library instruction programs. Prepares handouts, research guides, and informational brochures in appropriate formats.


Selects art resources across all formats with consideration of the art collection’s role supporting research, faculty teaching, and identity as a major local, provincial, and national art resource. Develops and maintains the art collection policies and procedures. Oversees the art collection’s budgets to ensure allotments are spent out on time and encumbrances kept within funding allocations. Proactively assesses the state of the collection to align purchasing activities with users’ needs.  Liaises with UBC Library Development Office, UBC Development Office, donors, and AHVA to coordinate receipt of gifts-in-kind.


Initiates and maintains contact with faculty, staff, and students in assigned departments.  Attends departmental meetings as needed.  Informs faculty of services and instruction offered.  Liaises with faculty on issues of collection development.  Responds to faculty requests for accreditation/review, new course proposals, etc., in consultation with the Head, MAA Library. Represents MAA Library on library committees and working groups. In collaboration with other Library employees and adhering to UBC Library Communications & Marketing standards, plans, develops, delivers and assesses orientation, promotional, and event-based initiatives. Participates in the advancement and support of UBC Library scholarly communications initiatives, including copyright, open access activities, open education resources (OER), data management, and institutional repository.


In consultation with the Head, plans and implements services for users, processing tasks in the Branch, or other activities as assigned.  Initiates and participates in needs assessment, design, implementation, and evaluation for the provision of information services for the Library.  Undertakes, or assists with, special projects, committee work, or other temporary assignments as required.  Acts on behalf of the Head Librarian as required.


Remains up-to-date with new literature and research developments in areas of specialization. Maintains expertise in electronic information resources and technologies.  Keeps current with changing professional expectations, services requirements, and developments in academic libraries.



This position will be filled as a full-time, term position of one year.

We are seeking applications from Librarians with up to 5 years of experience.  However, all internal candidates will be considered regardless of years of experience and are encouraged to apply. Salary will be commensurate with experience and academic/professional qualifications.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status and indicates the candidate’s education, training and work experience in the areas listed above.  

To view the complete job description and to submit an application, please visit the UBC Careers page at by midnight on July 22, 2018.


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