The Chapman Learning Commons (CLC) on Level 3 of the Irving K. Barber Learning Centre will be closed for renovations starting Wednesday, December 19, 2018.
The Irving K. Barber Learning Centre will be closed from Friday, December 28 through Saturday, December 29, 2018 due to a health and safety requirement while the fire alarm control panels are replaced, as part of scheduled maintenance.
UBC Library's Irving K. Barber Learning Centre will be open 24 hours a day beginning December 6.

 

UBC Building Operations has initiated a project to replace and enhance the lighting in the Golden Jubilee Room (level 4) and the main staircase. The project will resolve maintenance issues with inaccessible light fixtures and allow these areas to be properly lit. The project is expected to be complete at the end of July. The Golden Jubilee Room will be closed to the public for the duration of the project.  Access to the central staircase will be impacted at times and building users will be directed to the elevators or alternative staircases. Access to the main entry of the building (East Mall) will be maintained at all times.

Please submit your digital signage content for promotional consideration on screens in the Irving K. Barber Learning Centre. In order to effectively consider your request, ensure that all fields are completed.

Note:
- Fields marked with an asterisk are required to submit the form.
- Requests should be submitted at least 1 week prior to the Posting Start Date as insufficient lead time may result in a denial of your request.

For any questions, please contact ikblc.bookings@ubc.ca.
  • Please indicate when you would like your content to start playing. We can display your content up to 2 weeks in advance of your start date.
  • Unless specified, content will be configured to stop playing directly after the end of your event. Non-dated content or content promoting ongoing programs or services will be scheduled accordingly
  • See UBC Digital Signage - Submission for more information.
  • Ex: 2014 05 24 - Alumni Weekend - IKB
  • - Ensure that your content meets our formatting guidelines and content specifications.
    - Allowable file formats include: Images (.jpg, .png, .tiff), Powerpoint (.ppt, .pptx), Video (.wmv, .mpg, .avi)
  • This field is for validation purposes and should be left unchanged.

Foyer Booking Request Form

Please submit your request to book the Level 2 foyer (map) of the Irving K. Barber Learning Centre. In order to effectively consider your request, provide full details of your proposed foyer event as best as possible.

Note:
- Allow up to 4 business days for a response as building stakeholders have to be consulted while assessing your request.
- Fields marked with an asterisk are required to submit the form.

For any questions, please contact IKBLC Bookings.
  • Contact Information

  • Foyer Event Details

  • The Level 2 foyer may be reserved by UBC organizations and departments only to promote learning-related activities and opportunities. Our vision is to highlight learning support programs and services that engage and enhance students' academic success and wellness. Note that we cannot host UBC clubs.

    Please provide a detailed description of your proposed foyer event below, specifying how it will contribute to the above vision and including any relevant website links. Your request will not be processed without a valid description. This description may be edited to be made publicly available in UBC Library newsletters.

  • In the event the above date is unavailable, select an alternate date below.
  • :
  • :
  • This time is inclusive of all set up and take down activities before and after your event.
  • Foyer Specifications

  • Event organizers are responsible for renting all necessary furniture and coordinating the delivery and pick up of rentals. Please note that IKBLC has no provisions for the storage of event materials.
  • Please coordinate with your caterer to ensure that all catering items are promptly removed following the end of the event.
  • This entails the promotion of your event on electronic screens in the foyer up to 2 weeks before your event.

    For event promotion elsewhere on campus, visit UBC Digital Signage.
  • Foyer Terms and Conditions

    The following terms and conditions apply for requests and if confirmed, for the duration of your foyer event in the Barber Learning Centre. Non-compliance with the following policies may result in the denial of future booking requests.

    Please scroll down to review our policies and to submit your agreement and completed form below.
  • Requests

    • Foyer requests are confirmed on a first-come, first-served basis and are subject to approval and availability. In the interest of minimizing the impact on students studying in the space, IKBLC has a limited number of bookings for the foyer each term.
    • IKBLC reserves the right to decline requests that:
        - Will interfere with the student academic cycle
        - Do not fit with our mandate
        - Are commercial in nature
        - Involve the solicitation of funds or membership
        - May disrupt Library operations
        - Generate security or safety concerns for the building and its patrons
  • Building Operations

    • For health and safety reasons, the distribution of beverages, baked goods, or other open food is not permitted.
    • Single serving packaged food, such as granola bars and tea bags, are acceptable.
    • Posters and banners are not to be attached to any part of the building and will be removed immediately; groups may be charged for any resulting damage to the building interior.
    • Standing sign holders for promotional material may be available for borrowing upon request, subject to availability.
    • IKBLC does not have any provisions for the storage of any event materials.
  • Cancellations

    • In the event, your foyer booking has to be cancelled or re-scheduled, please provide as much advance notification as possible.
  • This form represents the complete understanding and agreement of the parties with respect to the booking of the Level 2 foyer in the Irving K. Barber Learning Centre.

    The Administration reserves the right to modify these guidelines or make additional conditions, as it deems necessary to ensure the success of your event.
  • This field is for validation purposes and should be left unchanged.

Irving K. Barber Learning Centre Golden Jubilee Room Booking Request Form

Please fill in this request form and provide all details of the planned event so that your booking request can be considered. Your request will be reviewed to determine eligibility. Since the Golden Jubilee Room (GJR) is a signature venue that also serves as a vital informal student learning space on campus, your request MAY BE DECLINED for reasons related to the academic calendar or for other operational factors. For these reasons the GJR is booked for events up to a maximum of 2 (two) times per term and for approved events only.

Requests should be submitted no later than 6 (six) weeks prior to the event and no sooner than 4 (four) months prior. (Example: an event planned for January 15th should be submitted between September 15th and December 1st).

Allow up to 10 business days for a response as building stakeholders need to be consulted as part of the review of your request.

For any questions, please contact ikblc.bookings@ubc.ca.

Fields marked with an asterisk (*) are required to submit the form.
  • Contact Information

  • Golden Jubilee Room Event Details

  • Please provide a detailed description of your proposed event below, specifying how it will contribute to the UBC community. Please include any relevant website links. Your request will not be processed without a valid description. Note that this description may be used or edited and made publicly available in UBC Library newsletters.
  • :
  • :
  • This time is inclusive of all set up and take down activities before and after your event.
  • If you require AV, please list the equipment you require.
  • Building Operations

    Please mark off the boxes indicating that you have read and understand the following building operations guidelines.
  • Any changes or cancellations must be received in writing. Please note that the Golden Jubilee Room is booked a maximum of 2 (two) times per term and for approved events only.

    The Administration reserves the right to modify these guidelines or make additional conditions, as it deems necessary to ensure the success of your event.
  • This field is for validation purposes and should be left unchanged.

Art Exhibit Booking Request Form

In order to effectively consider your request, please fill in the Art Exhibit Booking Request Form and provide all details of your proposed exhibit as best as possible. Your request is NOT confirmed until you have received an email indicating that your exhibit has been booked.

Allow up to 5 business days for a response to your request.

Fields marked with an asterisk (*) are required to submit the form.
  • Contact Information

  • Exhibit Details

  • Please include any relevant website links. Your request will not be processed without a valid description. Note that this description may be used or edited and made publicly available in UBC Library newsletters.
  • Space Use Information

    The IKBLC Display Gallery has six free-standing display cases available (6 feet width x 23 inches height x 22 inches depth) with clear Plexiglas lockable covers.

    Gallery hours are Monday to Sunday – 6 am to 1am
  • Criteria

    Exhibits should be educational in content and encourage learning through the exploration of themes, issues or unique perspectives.
    • Exhibits should provide opportunities for educational programming and related activities.
    • Relevance of subject to library collections and/or the Library’s role in supporting the teaching and research activities of the University.
    • Appropriateness of subject for location and audience.
    • Broadness of appeal of the primary subject.
    • Relation to other community programs, events or exhibits in the library or university.
    • Does not promote the financial gain of any individual, organization, or commercial entity.
    • Inclusion of descriptive materials which contextualize the content of the exhibit.
  • Requests

    Exhibits in the Irving K. Barber Learning Centre are selected in accordance with the exhibit policy and goals and within the specified criteria. Exhibit spaces are made available to UBC and UBC-affiliated departments, groups, and organizations, and to external exhibitors sponsored by IKBLC. Upon approval, requester(s) are required to sign, complete and submit the Exhibit Agreement Form.

    IKBLC is not responsible for contents, loss, or damage and does not have storage capacity. Installation and take-down is up to the organizer(s). IKBLC reserves the right to decline requests that:
    • Do not fit with our mandate
    • Are commercial in nature
    • Involve the solicitation of funds

    Please note the IKBLC does not participate in commercial sales. No prices will be displayed with items. With permission we will make the exhibitor’s name and phone number available to the public.

    Further information about Art Exhibits may be found here.

    If you have further questions, please contact Allan Cho, Community Engagement Librarian.
  • This field is for validation purposes and should be left unchanged.

a place of mind, The University of British Columbia

UBC Library

Info:

604.822.6375

Renewals: 

604.822.3115
604.822.2883
250.807.9107

Spam prevention powered by Akismet