Forestry Archivist

Rare Books and Special Collections, UBC Library | Vancouver Campus

Full-Time, One-year term

Anticipated Start Date: May 1, 2019



The University of British Columbia Library is one of the largest academic libraries in Canada providing access to a collection of over 7M items. UBC Library has 14 branches and divisions on two campuses (Vancouver and Kelowna), including one off-site hospital library and the Irving K. Barber Learning Centre – a multi-purpose teaching and learning facility.

More than 300 knowledgeable employees – librarians, management and professional staff, support staff and student staff – provide users with the excellent resources and services that they need to further their research, teaching and learning.  The UBC Library Strategic Plan 2015-2017 can be viewed at  To learn more about working with UBC Library and to explore our aspirational values visit UBC Library – Why work with us.


The Rare Books and Special Collections (RBSC) Division holds and manages the majority of the Library’s rare books, maps and manuscripts with a special emphasis on material related to British Columbia.  The archival collections at RBSC include the world-renowned Chung Collection, the archives of artist and author Douglas Coupland and the Langmann Family Collection of B.C. Photographs, containing over 18,000 images of B.C. and the Pacific Northwest. More information about Rare Books and Special Collections can be found under


The Rare Books and Special Collections (RBSC) Division holds and manages the majority of the Library’s rare books, maps and manuscripts with a special emphasis on material related to British Columbia.  Working with the RBSC Archivist, the Forestry Archivist is responsible for processing our forestry related records.  Work will include appraisal, arrangement and description, and creation of RAD compliant finding aids as well as assessing conservation needs of materials and undertaking preservation tasks.



  • A Graduate Degree in Archival Studies (MAS), or equivalent from an accredited school of Library, Archival and Information Science.
  • Experience working with archival material in all formats including born digital and digitized documents. Strong interest in and demonstrated broad knowledge of B.C. and Canadian history and current affairs.
  • Excellent ability to speak, read and write English.
  • Experience with computer technology and software, particularly library and archival management systems.
  • The ability to work in a collaborative team environment and engage with professional and library assistant staff and the public is required.
  • Dedicated to cultivating an inclusive environment that recognizes barriers faced by people and encourages and incorporates contributions from diverse groups and individuals.
  • Contributes to the Library’s sense of community and achievement of common goals through cooperation across units/groups and encouragement of equitable and balanced involvement in decision making.
  • Promotes and fosters a supportive environment built on appreciation, recognition, learning and professional growth.
  • Works to build a team environment built on positive working relationships, provides guidance and resources to teams while trusting them to excel.
  • Creates a supportive and open environment where everyone is able to listen, contribute and engage with colleagues and ideas and provide and receive timely, constructive feedback.
  • Creates an environment that embraces curiosity, ideas, creativity and innovation and provides opportunities and flexibility to explore new initiatives.


  • A second degree in History is desirable.
  • Previous experience working in a rare book or library special collections environment would be an asset.


This position reports to the Head, Rare Books and Special Collections and works closely with the RBSC Archivist and other professionals in the Division and the Library.


General Duties:

  • Based on a strong understanding and familiarity with the Archival holdings at RBSC, documents the overall organisation of Archival holdings; refines and updates existing records to current standards.
  • Evaluates, acquires, accessions, arranges and describes archival fonds. Prepares, or oversees the preparation of finding aids for current and backlog archival fonds and maintains, upgrades and updates existing finding aids.
  • In co-operation with other RBSC staff ensures the physical security, preservation and conservation of RBSC archival collections.
  • Oversees library assistants and student assistants carrying out specific work on archival collections; oversees the practicum work of SLAIS students and summer students on archives and manuscripts.
  • Contributes to and keeps abreast of  the  development and progress of the archival profession in B.C. and Canada and keeps current on academic research relating to B.C. history and related subjects


  • Provides general reference service for Rare Books and Special Collections.


  • Performs other duties as necessary including participating in Library committees, professional, and University initiatives.  


This position will be filled as a full-time, term position of one year.

We are seeking applications from Archivists with up to 3 years of experience.  However, all internal candidates will be considered regardless of years of experience and are encouraged to apply. Salary will be commensurate with experience and academic/professional qualifications.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status and indicates the candidate’s education, training and work experience in the areas listed above.  

To view the complete job description and to submit an application, please visit the UBC Careers page at by midnight on March 10, 2019.




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