For MS Word document of minutes, see E-mail from Monday October 26, 2009 12:32:39 pm sent to lib-all – http://libarchi.library.ubc.ca/showmail.php?msgid=85963
Reference and Instruction Committee
Meeting Minutes – September 22, 2009
9:30 am – 11:30 am, Gold River Videoconference Room, IKBLC 272
| Present: Yvonne Chan, Linda Dunbar (co-chair), Shirin Eshghi, Paula Farrar, Ellen George, Katherine Miller (recorder), Julie Mitchell, Trish Rosseel, Christina Sylka and Elim Wong. |
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| Apologies: Eugene Barsky, Jan Gattrell, Katherine Kalsbeek, Kim Lawson, Music Library |
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| Guests: none |
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| Approval of Agenda | Approved with Revisions | |
| Agenda Item | Summary | Action |
| 1. Introduction of new member | Welcomed Ellen to the RIC committee from HSS. RIC thanks Kimberly Hintz for her contributions over the past two years. | |
| 2. Research Rescue service hosted in the Chapman Learning Commons (Julie Mitchell) | Replaces the Term Paper Research clinic that the library has formerly offered. Clear mandate not to duplicate reference desk services provided at the library reference desks. Focus on getting students started and referring them to the appropriate reference desk. Staffed by volunteer SLAIS students who have been through at least the core courses, some are currently GAAs. Julie will review all of the shift notes to ensure consistency and quality of service. More information available on the Research Rescue Blog: http://blogs.ubc.ca/researchrescue/ Julie will share statistics on usage with RIC. Julie has requested that if there are special requests, please let her know. Christina mentioned the librarians at the David Lam Library had developed, “Jumpstart Your Research” on their branch page. |
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| 3. myVPN | Sept 3rd a new VPN was released by IT. | New information will be on the library website – Yvonne, Paul and Julie working on this.
RIC requests that a message goes out to lib-all about MyVPN. Linda will send an email to Rue and Lea to inform them about the impact on instruction. |
| 4. Conference summaries roundtable | Question of whether RIC will sponsor conference summaries roundtable in December. | Linda to speak with Kathy Hornby to see if there’s possibility for partnership with the Research Salon and conference summaries roundtable. |
| 5. Teaching and Learning update | Orientations update: Trish, Julie, Linda, Joy, Ann, Jessica, Shirin and Jing staffed the general orientations (for Imagine, new Staff/Faculty, graduate students, aboriginal students) this year. Graduate Student Series being publicized with FoGS and on library websites. New teaching and learning blog http://blogs.ubc.ca/librarylearning/ Student to Scholar Series – library participating by tagging our workshops of interest to undergraduates (i.e. RefWorks) with the Continuing Studies Support – consulting with library and then have a conversation with Continuing Studies to be clear and Distance Ed Support – Extension library branch will be closing by May 2010. There will be a new guide for Distance Education students Orphaned pages: Trish has been discussing with eStrategy and Website Redesign committees about orphaned pages. She will be creating a |
Trish will send out a call for volunteers to lib-all once the dates were identified to create an “orientation squad”.
Trish will email lib-all to learn about what we have been doing for Continuing Studies Trish will email to lib-all to get input from: borrower services, ill, and others who are working with distance students and to create |
| 6. Strategic plan for the Reference and Instruction Committee. | We will discuss possible restructuring and re-examination of RIC mandate with Lea on October 28th.
In order to have Lea as a regular member of RIC, we will need to reschedule to another date as she has other permanent commitments on |
RIC October meeting with be on Wednesday October 28 9 am to 11 am in the Gold River Room (IKBLC 272) |
| 7. FAQ database | Discussion of the FAQ database report and the need for a librarian to be assigned to overseeing the content of new FAQs.
To be discussed further at meeting with Lea on October 28th |
RIC requests that Yvonne put a message on the FAQ submission form indicating that we are not accepting new FAQs. |
| 8. AskAway Coordinator | Request to have the AskAway coordinator invited to be a permanent member of RIC – as that person is coordinating our virtual reference service. Tabled to meeting with Lea about RIC’s mandate. |
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| 9. Captivate status. | Software has arrived but still needs to be loaded. | Linda will touch base with affected parties. |
| 10. Subject Guides Working Group Final Report | RIC thanks the authors of the SGWG Report. It will be going forward to PSC in October. | |
| 11. ALPS LINK contest “Laud a Librarian” | Request for UBC Library’s support for the “Laud a Librarian contest” 2009. | Linda to bring request forward to Lea Starr |
| Teaching space (K216) and New services (Scanning) | Teaching Spaces – Koerner 216 will soon be available as a teaching space. It will not be another computer lab. The layout of the space is still being discussed. Scanners now available in IKBLC in Learning Commons. You can book the Mac Multimedia stations (north side) in the public group booking |
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| 12. Library Research Videos created in partnership with UBC LEAP & the Undergraduate Biology Program | Katherine Miller worked with UBC LEAP and the Undergraduate Biology Program. Thanks to Julie Mitchell for connecting the interested parties. The original goal was to create a short video for BIOL 140 students to reinforce all the ways they can get research help from the * Getting Started with Library Research http://www.youtube.com/watch?v=XNpdGP3ektw * How to Read a Scholarly Paper http://www.youtube.com/watch?v=uQkiRsXjRog * What is RefWorks? http://www.youtube.com/watch?v=hKK9GarIUhY * Getting Involved http://www.youtube.com/watch?v=kp8RQszcJ9A |
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| 13. AMS Insider Agenda 09/10 | Concern was raised regarding the Library’s one page entry in the AMS Insider Agenda. Particularly the paragraph “For times when images might speak louder than words, the UBC Library Vault is an… Visit www.ubcvault.ca” |
Linda to bring forward to Lea RIC’s concern about the inclusion of this paragraph |
| 14. Laptop Cart in IKBLC | Cart of laptops idea for teaching at IKBLC. | Linda to follow up with Leonora. |
| Meeting adjourned: 11:30am
Next meeting: Wednesday October 28, 2009 @ Gold River Videoconference Room, IKBLC room 272 Recorder: Christina Sylka |
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