Citation Management Teaching Proposal for consideration by the Reference
and Instruction Committee.
For discussion and recommendation at upcoming November meeting.
Please contact Deborah Wilson (RIC chair) or Hilde Colenbrander if you have any questions or require additional information.
———- Forwarded message ———-
Date: Thu, 28 Oct 2004 13:51:40 -0700
From: Hilde Colenbrander
To: Deb Wilson
Cc: Lorna Adcock ,
Jo-Anne Naslund
Subject: Citation Management Teaching Proposal
Hi Deb:
Further to our telephone conversation, I’m attaching the proposal
written by Lorna, Jo-Anne and myself for consideration by the Reference
and Instruction Committee. Tim Atkinson mentioned that Catherine would
like it to go this route. The AULs have already seen and discussed it.
It would be wonderful if your committee is able to discuss and make a
recommendation on this fairly quickly. Please let us know if you have
any questions or require additional information.
Many thanks,
Hilde.
–
Hilde Colenbrander
Humanities & Social Sciences, Koerner Library
The University of British Columbia
Email: hilde@interchange.ubc.ca
Phone: (604) 822-4283
________________________________________________________________
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Download MS Word file of Citation Management Teaching Proposal Appendix [Table not available on Blog]
September 30, 2004
Citation Management Teaching Proposal
Proposal:
That UBC librarians teach two citation management workshops per term in partnership with the Centre for Teaching and Academic Growth (TAG), and respond to related reference questions.
What is citation management software?
Citation management software facilitates the downloading or importing of bibliographic references into a local database, where they can be edited. Citations can be imported from licensed library databases, downloaded from online library catalogues or the web, and added manually. The software thus enables the researcher to create, organize and manipulate a personalized database of information from which citations can be automatically inserted into word processing software in a citation style of the user’s choice. Citation management software facilitates the effective use of information resources, and learning its use is an essential information literacy skill (ACRL Information Literacy Competency Standards for Higher Education, Standard 2, section 5, Jan. 2000: http://www.ala.org/ala/acrl/acrlstandards/informationliteracycompetency.htm)
Rationale for, and Benefits of, this Proposal:
• Contributes to the UBC Library’s strategic plan, Furthering Learning and Research 2004-2007: “The growth of electronic resources…makes information literacy…increasingly important, and we must continue and expand our teaching and instructional activities in this area through a variety of means.”
• Meets demonstrated user demand across campus–see section below
• Raises the profile of library and information services on campus
• Provides additional collaborative opportunities with TAG, in line with the Library’s Strategic Plan
• Will be a valuable component of the services offered by the Learning Centre
• Enhances use of the library’s collections of print and electronic resources and promotes the library’s information services. Citation manager downloads are part of all our EBSCO databases (18), Ovid databases (15) and others. Every citation management workshop demonstrates library databases to the participants and thus raises their awareness of library resources and services
• Improves students’ ability to easily cite their sources, and hence helps prevent plagiarism
• Supports faculty in course management and planning by allowing them to easily manage references to course materials
• Supports research grants and preparation of research papers by allowing researchers to easily manage references to their materials
• Contributes to the life long learning skills of faculty, staff, and students as they tool up for the information age
Teaching Component of the Proposal:
In partnership with TAG, we propose to offer two workshops per term (six workshops per annum) for faculty and graduate students, starting in January 2005. TAG is very enthusiastic about this proposal. They would make a substantial contribution by taking care of advertising, registration and other administrative details, and would also provide the computer lab with access to the software. This is a good opportunity to expand on the ‘Dynamic and collaborative Library culture’ deliverable outlined in ‘Implementing Furthering Learning and Research 2004-2007′.
Each workshop would be presented by one librarian and one GAA, and would be 2 hours in length. A single training script would be developed for use in all the workshops. The script would be updated annually, to correspond with the annual software update.
User Support Component:
• Preparation and maintenance of a website supporting the use of the citation management software
• Responding to product questions
Five librarians (see Cost section below) and two HSSD GAAs would be the frontline staff for providing both citation management training and support for the library system.
Systems Issues:
• Installation of the free EndNote training software on the workstations of five librarians, plus two additional workstations (i.e. seven workstations):
3.5 hours: 30 minutes/installation
• Installation of updated software on seven workstations once a year:
3.5 hours: 30 minutes/installation
Cost of Implementing this Proposal:
The only costs for the Library of implementing this proposal relate to staff time.
Total projected cost: $2,291.00 in first year (staff time only)
(Based on $43/hr for librarians, $17.42/hr for GAAs, and $39/hr for systems staff ):
Librarians 36 hours $1548.00
GAAs 27 hours 470.00
Systems staff 7 hours 273.00
Total: 70 hours $2291.00
3 hours for initial training in use of software for librarians (5 librarians )
3 hours initial preparation of course module (one time) (Librarian/GAA – 1.5 hours each)
1 hour per term, revision of module (Librarian/GAA) (x 3 terms)
4 hours per term each of librarian time and GAA time for instruction (x 3 terms)
3 hours for initial preparation of website (GAA)
1 hour per term maintenance of website (GAA) (x 3 terms)
4 hours per term responding to questions (Librarian/GAA)(x 3 terms)
Costs during subsequent years of the project will likely be lower since most of the initial costs of training, course preparation, and website preparation will not apply.
There is also the possibility of providing a save format option in the new Voyager OPAC which would enable direct export of references to the citation management software. This would require the preparation of an import filter:
2 hours librarian time for initial development of special filter; updates may be required when OPAC is reconfigured.
By implementing a regular session of workshops in collaboration with TAG, we will begin to effectively address demand from our user community, while at the same time reaping for the Library the many benefits noted above, at minimal cost.
As use of citation management software increases, training needs may also increase in the short term but we anticipate that, in the longer term, ubiquity and ease of use of the software will make basic training unnecessary for most users.
Citation Management Products
There are a number of products available:
ISI: (3 products) EndNote, Procite, Reference Manager.
CSA Product: RefWorks
Research Software Design: Papyrus
Proposed Product for First Year: EndNote
EndNote appears to be the most widely used on this campus. Practically all citation management related questions and requests for training received by librarians are about EndNote software. Discounted copies are for sale at the UBC Bookstore ($165.95 for students).
Teaching modules and support materials for EndNote have already been developed for the Faculty of Arts, and the GAAs that teach in the Faculty of Arts will be able to support the librarians as well. Librarians will be trained inhouse by Lorna Adcock and/or the HSSD GAAs.
The RefWorks software was also considered as an option for this proposal. RefWorks is web-based and is available to subscribers on the RefWorks central server, which obviates the need for downloading and local installation of the software. However, librarians have not reported any demand for training, whereas there is huge demand for EndNote training. If this situation were to change, training plans would be changed accordingly.
Demand/Support for EndNote at UBC:
Well over 800 people have attended EndNote sessions organized by library staff in the last 2 years in response to increasing user demand. Many more have requested training sessions. Reference questions related to EndNote are received by librarians across the library system.
Arts Faculty/Humanities & Social Sciences Division
In 2002/3, a collaborative library outreach project between the Faculty of Arts and the Humanities and Social Sciences Division (HSSD) was funded by the Teaching & Learning Enhancement Fund (TLEF). Numerous information literacy workshops, including 10 EndNote workshops for 146 participants, were taught in the Faculty of Arts. In 2003/4, the Faculty of Arts contributed $1,000 to HSSD to continue the project. This covered more than 55 hours of GAA time, and 12 EndNote workshops were taught to 218 participants. The Faculty provides computer lab space, and access to a networked training version of EndNote. This collaboration will continue in 2004/5, with increased support from the Faculty of Arts.
Education Library
In response to faculty and graduate student requests, EndNote workshops were organized through the Education Library with instruction provided by the ISI representative (for marketing purposes). In November 2002, two EndNote sessions for 79 graduate students in Education were conducted. In 2004, three sessions for Education and Science graduates had 135 participants, and proved so popular that 48 were placed on a waiting list.
MacMillan Library
In 2002/3, an EndNote workshop for Health faculty was taught to 8 participants. One reference question/month was answered. In 2003/4 two Faculty of Forestry graduate student workshops, which included EndNote, were taught to 17 participants. Four EndNote sessions for forestry and life sciences students were taught to 10 participants. Three reference questions/month from forestry and/or life sciences faculty and students were answered.
Life Sciences Libraries
In November 2002, three marketing presentations by an ISI representative were arranged: one was an introduction to ISI products, one was about Reference Manager (another ISI citation manager), and one was about EndNote. Around 200 people attended these, and 25 attended a computer lab session.
Science & Engineering Division
See Education Library entry above. Librarians have noted demand for training opportunities.
Total demand demonstrated by attendance at Library sessions:
From November 2002 to present:
Total number of sessions: 38
Total number of participants: 838
The number of reference questions answered over this period is estimated to be over 100.
Other Developments:
School of Library, Archival and Information Studies
SLAIS has licensed the EndNote software for use by faculty and students in the School.
UBC Office of Research Services
The Office of Research Services has a new UBC CV initiative, http://cv.ubc.ca/about_history.html. Every UBC researcher/faculty member will be able to use a single web-portal for the purposes of updating a CV (publications list, professional and teaching activities, research projects, employment history, contact information). Faculty and researchers will be able to import their publication lists from EndNote into the new UBC CV product.
Other Canadian universities
At least sixteen Canadian university libraries provide training and/or support for EndNote, and some campuses have site licences–see attached table for details.
In conclusion: By implementing a regular schedule of workshops in collaboration with TAG, we will effectively address demand from our user community, sustain the program in a cost-effective way, and reap the benefits for the Library as noted above.
Submitted by:
Lorna Adcock, Macmillan Library
Hilde Colenbrander, Humanities & Social Sciences Division
Jo-Anne Naslund, Education Library
__________________________
Based on an annual salary of $60,000.00 (the minimum approximate salary for 10 years of experience) plus 20% benefits
Based on an annual salary of $55,000.00 plus 20% benefits
Librarians in MacMillan, Education, HSSD, Woodward, and Science & Engineering
