Week # 4: Scope Statement
Feb 3rd, 2012 by tahmineh
After the meeting our team had with NSEMO on January 20, we found out that our client has already started to improve their website. They provide us with its address, and they explained what areas we should focus on. At first, we thought that we have to check everywhere on their website for possible improvements; however, they asked us to focus on “Hazards”, “Preparedness” and “About Us”. They also want people to follow them on social networks; therefore, we try to come up with ideas in this matter. We discussed task assignment, and everyone took responsibility to do some research on contents of those three target areas. The deadline to finish the research is Monday, February 06. We also decided to prepare scope statement to make sure we are clear on deliverables of this project. We emailed it to Dorit and received some feedbacks.
At the moment, we are working on the project taking our client’s requirements into consideration.
We thought that it may be a good idea to have scope statement uploaded here on the blog:
Emergency Management Website Upgrade
Project Overview
This project is being undertaken to make improvements to the new website for the North Shore Emergency Management Office. With the new website currently under development it has been deemed an excellent opportunity to gain input into updating content. Through a partnership with the Civil Engineering Department at The University of British Columbia the project will completed by a team of undergraduate students as part of the CIVIL 202 course.
The project commenced on Monday, January 16 2012 with the group being assigned the project, and will be completed at a date to be determined in late February of the same year. This project is being undertaken with the goal of providing a valuable learning experience for group members while producing valuable results for the clients. All work will be performed responsibly and with integrity to the best of our abilities.
Project Purpose
The North Shore Emergency Management Office (NSEMO) serves the District of West Vancouver, the District of North Vancouver, and the City of North Vancouver and their citizens in emergency and disaster preparation, response, and recovery. To better serve this mission NSEMO has initiated a redevelopment of their website. The purpose of this project is to aid in the website redevelopment through recommendations and advise based on research and experience.
Project Scope
This project will involve:
- A review of the existing website and a comparison to the newly developed site.
- A focus will be on content being concise, current, compelling.
- Key sections of the site are Hazards, Preparedness, and About Us; these sections will be a focus of the project.
- User appeal will be considered in the review.
- An investigation into comparable organization’s websites for pertinent content missing from NSEMO’s website.
- A search for relevant imagery to be used in areas of the new website.
- This imagery should be purchasable and wholly usable by NSEMO.
- An offering of general advice on the trends of website integration with social media.
- Feedback from the team members on the process and involvement with NSEMO.
Project Milestones
- Research phase completes.
- Interim report detailing initial findings presented.
- Presentation of findings and recommendations through:
- A formal report.
- A presentation of about 30 minutes.
Project Deliverables
- A formal report detailing our results and recommendations pertaining to the scope of the project.
- A client presentation of the information contained in the report.
Next Step
The next step of the project has been initiated and involves the research and analysis of the current NSEMO website, the under development website, and any comparable organisation’s websites. The different areas of the website have been delegated to different members and each will be responsible for covering their sections in relation to the scope.
NSMEO’s Homepage, Old Look:
NSMEO’s Homepage, Upgraded Look:
Very informative this week – and much appreciated.
I hope you are considering how this project reflects the components of project management that you learned about in CIVL 201, and, in particular, how the context of this project is influencing the recommendations you will make.
Keep up the good work!
-SN