To: Evan Crisp
From: Meagan Rosenberg, student of ENGL 301 99A
Date: November 11, 2019
Subject: How to Effectively Communicate with an Instructor
Hi Evan, after reading over your email to Professor Lambert I would like to make some suggestions that may be helpful in reaching your desired outcome for becoming a student in the English class.
Please see the following recommendations to assist with effective e-mail communication for both academic and professional situations.
- Include a subject line for the e-mail; include course number, inquiry and your name
- Use a student e-mail address, not a personal e-mail address
- Respectfully address the reader with title and last name ‘Professor Lambert’
- Introduce yourself and explain why you are e-mailing
- Make the e-mail visually appealing and easy to follow
- Phrase questions considerably
- Watch the tone portrayed in e-mail communication
- Do not include any information that is not relevant to the matter
- Never use abbreviations or ‘slang’
- Thank the reader for their time in reading the e-mail document
- Add your full name and student number at the bottom of the e-mail
I hope the suggestions listed are helpful to you in achieving a spot in Professor Lamberts English class. If you have any questions, please don’t hesitate to reach me through e-mail at m.rosenberg@alumni.ubc.ca, thanks and best of luck!
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