An Example of an excellent Progress Report Memo:

MEMORANDUM

To:  Dr. Erika Paterson, Instructor ENGL 301 Technical Writing UBC

From:  Excellent Student, Student ENGL 301 Technical Writing UBC/   ES

Date:  November 2020

Subject: 301 Formal Report Progress: Pedestrian Crossing Safety

As requested, here is my Progress Report, “Improving pedestrian crossing safety at L’École Bilingue Elementary School.” My progress to date is outlined along with the challenges and proposed methods for obtaining the most reasonable and effective outcomes within the allotted time.

 

Purpose of Report
The purpose of this report is to provide recommendations for effectively and economically increasing pedestrian crossing safety at L’École Bilingue Elementary School.
Intended Audience

L’Ecole Bilingue school administrators: Robert Smith, Lucy Sage & Doreen Little

For any project that directly impacts traffic flow and pedestrian safety, approval will be determined by the city and police officials. This report is intended to provide school administrators adequate information to positively influence these decisions.

Report Objectives

The objectives of this report are:

  • to identify unsafe pedestrian crossing areas at L’École Bilingue Elementary School
  • to  establish the most effective method for improving pedestrian safety at these crossing
  • to confirm economic feasibility within city and traffic safety guidelines
  • to provide recommendations for ensuring maximum student safety effectively and economically

 

Link to Survey Questions with Introduction

Report Outline
Please see attached document,
301 Excellent Student Formal Report Outline.
Research Plan
In order to present a reasonable and effective outcome, I plan to:
  • identify and photograph high pedestrian crossing routes thru observation
  • observe traffic at these routes during drop off  pick up times, over 1 week, keeping track of incidents of unsafe practices
  •  survey parents, administrators and neighbors arriving on foot and by car
  •  research City of Vancouver &  Vancouver Police Traffic Safety policies and protocols to determine guidelines
  • observe other schools in the neighborhood for alternate crossing safety methods
  • review previously complete bike safety survey
  • compile cost analysis
  • data analysis from surveys
  • produce visuals based on survey analysis

Writing schedule

A detailed breakdown of my writing schedule is attached.
301  Excellent Student Formal Report Writing schedule.
Challenges

I have asked for but not yet received a copy of a report regarding bicycle safety at the school. A copy of this report is due to me on Tuesday.

I will create my survey questions with the assistance of  the results found in this report and post at that time

I have contacted the City of Vancouver and Vancouver Police Department regarding guideline but have not received confirmation yet.

Thank you in advance for your review and professional insights that will assist me in strengthening this report.

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