MEMORANDUM
To: Evan Crisp, Student
From: Jonathan Ho, ENGL301 Student
Date: November 19, 2020
Subject: Best Practices on Writing Emails to Professors
Thank you for coming to the ENGL301 class for writing advice. Below are some best practices you may find useful when writing emails to professors.
Best Practices:
- Including a subject for the email allows the professor to have a brief idea of the content before opening the email.
- Starting the email with a greeting to the Professor like, “Hello Professor first-name last-name,” can be a means of acknowledging the work put into achieving the title and position.
- Briefly introducing one’s self can be a good idea, especially if the professor has never met the sender of the email.
- Communicating the motivation for being in the course before requesting access can be more effective in persuading the professor.
- Employing a “You-Attitude”, where the email is written to be reader-centric (the most important person in the message is the reader/professor, and the email reflects that in every way).
- Using a sincere sign-off such as “Sincerely, Evan Crisp” shows appreciation towards the professor for reading the email.
I hope the techniques prove to be helpful in receiving a favourable reply from the professor. If you have any questions or concerns, feel free to ask any time. Good luck!
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