MEMORANDUM
To: Evan Crisp, UBC Student
From: Jen Deluz, English 301 99A Student
Date: November 20, 2020
Subject: Best Practices in Writing an Email to a Professor Requesting Registration for a Full Course
Thank you for reaching out to the English 301 class for advice on writing an email to a professor. Here are some suggestions to effectively request registration for a full course. These email etiquette principles will result in a more professional email.
Effective professional emails follow these guidelines:
- Including a clear, direct subject line to briefly describe the topic of the email.
- Using a professional email address to be easily identified.
- Starting with a professional and proper greeting with the recipient’s name.
- Adding an introduction to provide clarification and necessary information for the recipient.
- Avoiding unnecessary imperatives and limiting the use of the pronoun “you” in the email body.
- Reframing personal demands by emphasizing the recipient’s benefits.
- Ending with an appropriate closing salutation and full name to convey gratitude.
- Eliminating any slang or colloquial words to maintain a sense of professionalism.
- Proofreading the email for any typos or grammar mistakes.
Maintaining proper email etiquette is essential as it can help convey work ethic, professionalism, and diligence. Following these suggestions can help streamline communication to convey information and requests in a concise and respectful manner. Please let me know if you have any questions or require any further clarification at jksdeluz@student.ubc.ca.
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