Email Memorandum
To: Evan Crisp, UBC Student
From: Dylan Flach, Student ENGL 301 Technical Writing UBC
Date: March 7th, 2022
Subject: Writing with You Attitude
Below is the requested memo on best practices for writing an email to a professor when seeking admission to a full course. These ideas will be helpful in writing professional and appropriate emails in an academic setting.
Tips for emails to professors:
- Using formal and appropriate introduction statements, such as “Dear Mr./Dr.”
- Using formal and appropriate closing statements, such as “Sincerely” or “Best regards”
- Avoiding the use of short forms as they display a lack of effort in writing
- Ensuring proper punctuation, spacing, and grammar
- Avoiding the use of afterthoughts (i.e. P.S.) as these seem informal
- Avoiding concrete statements when making requests as this suggests an unwillingness to accomodate
- Making sure to be very polite since a request is being made to someone in a position of authority
- Avoiding asking for a response by a certain time as this suggests the professor can easily alter their schedule
Writing polite and professional emails to professors is essential to forming positive relationships. Following these tips can help to portray respect and increase your chances of getting a request accepted. If you have any questions, please feel free to email me at dylanflach@gmail.com.
Best regards,
Dylan Flach
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