To: Evan Crisp, UBC Student
From: Lucy Li, ENGL 301 Student
Date: March 8th, 2022
Subject: Best Practices for Effective Communication with Professors
Introduction
Here is the memo outlining the best practices in writing to a professor. These tips will be helpful when composing the email.
Best Practices for Writing an email
Effective email writers follow these tips:
- Including a descriptive subject line that includes the purpose, course number and section, so the professor knows what to expect from the email
- Starting the email with an appropriate greeting such as “Dear Professor”
- Avoiding the use of imperative verbs can improve the overall tone of the email
- Avoiding the use of abbreviations to eliminate confusion for the reader.
- Proofreading the email for typos and misspellings will ensure that the email is error-free
- Expressing gratitude to the professor for taking the time to read your email and process the request
- Eliminating the use of irrelevant personal information when unnecessary
- Ending the email your name and student number, so the professor knows who sent the email and who is requesting the course change
Conclusion
Writing an email is not easy but knowing how to write a professional and effective email is essential. Following the advice provided in this email can help you improve your email writing skills. If you have any questions, please reach out to me by email at fei08@student@ubc.ca. Best luck with the email and getting admitted into the course.
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