To: Evan Crisp, UBC Student
From: Alexander Clements, ENGL 301 Student
Date: March 8, 2022
Subject: Best Practices for Writing an Email to a Professor
Writing an email to a professor to secure a spot in a class is a task that many students have had to complete. To ensure the best possible outcome and a timely response, it is important to follow best practices in drafting an email to the professor.
Best practices for writing an email to a professor for a spot in a full class include:
- Sending the email from a professional email address.
- Including a clear subject line to communicate the topic of the email contents.
- Addressing the email recipient with a formal greeting such as “Dear Professor”.
- Avoiding the use of imperatives.
- Conveying a friendly and positive tone.
- Expressing an interest in the course subject matter.
- Expressing gratitude toward the professor for their time and effort.
- Using a formal sign-off such as “Thank You” or “Regards”, as well as the full name of the sender.
- Avoiding the use of post-scripts to prevent the email from sounding disorganized.
- Maintaining proper punctuation and grammar throughout the email.
I trust that effort towards implementing these best practices in an email to the professor will be rewarded with a timely response, and will assist in securing a spot in the class. If you have any questions, please feel free to email me at clements.alexander@outlook.com.
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