MEMORANDUM
To: Evan Crisp, Fellow ENGL 301 Student
From: Jackson Kuan, ENGL 301 Student
Date: March 06, 2022
Subject: Best Practices for Writing a Professional Email
Below is a list of best practices to keep in mind when writing a professional email to a professor.
Best Practices:
- Utilizing an email that is appropriate and identifiable will assist the recipient
- Including a proper subject title helps the reader identify the message
- Addressing the recipient with theappropriate title will create a respectful tone (For example, Dr., Instructor, Professor, etc.)
- Keeping the tone of the email positive, and avoid imperative statements that may come off as aggressive or passive aggressive
- Using slang and acronyms can be seen as informal and unprofessional
- Minimizing the use of “I” and “we” in the email will and shift the focus onto the reader
- Proofreading the email prior to sending serves to eliminate typos and grammatical errors
- Providing your contact information at the end of the email allows the recipient to contact you easily
- Mentioning personal anecdotes may not be relevant to the matter at hand and removes the focus from the reader to the writer
- Concluding the email respectfully and thanking the recipient for their time is important for creating a memorable interaction
These are some of the best practices for composing a professional email. Please refer to these practices for guidance on how to write concisely and professionally to your professor and future colleagues. If you have any questions, feel free to contact me anytime at jkuan99@student.ubc.ca and I will be happy assist. I hope you found these suggestions to be useful, and best of luck in your technical writing journey.
Regards,
Jackson Kuan
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