MEMORANDUM
To: Evan Crisp, UBC Student
From: Kenny Colosie Fellow UBC Student
Date: March 08, 2022
Subject: RE: Your Query Regarding Best Practices for Writing a Professional Email
Good afternoon Evan, below are some recommendations that I have compiled to use when corresponding with a Professor to get into a course.
Best Practices:
- Address our professor using a professional and polite tone
- Address the professor using their name, ex. Professor McDonald
- Put yourself in the readers shoe’s before sending your email. Think about how it will be read and received by the other party.
- Avoid starting your email with the words “I” or “We” and instead use the word “you”.
- Don’t use negatives in your writing and if absolutely necessary, bury them in niceties.
- Treat your professor with respect and respect their time. They will get back to you when they can. Instead of saying “get back to me ASAP” you can say “Please get back to me at your earliest convenience”.
- Don’t be rude or condescending to your professor, always treat them with respect and don’t blame them or disrespect them.
These practices above should aid in receiving positive responses from your professors and other audiences you are corresponding with in the future. Please contact me at kcolos94@student.ubc.ca at any time if I can be of further assistance to you.
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