MEMORANDUM
TO: Evan Crisp, UBC Student
FROM: Katherine Chan, Engl 301 UBC Student
DATE: Mar 9, 2022
SUBJECT: Best practices in writing e-mails to professors
Dear Evan,
I have reviewed your e-mail request to be added to a full English class. Great job on demonstrating initiative and being proactive in reaching out to the instructor. Please find attached suggestions on how to improve e-mails to professors.
Best practices for writing emails to professors
- Using UBC student email account instead of personal email account to contact professor.
- Addressing the instructor (eg. Professor Lambert) in the initial line.
- Introducing oneself with full name, student number, and major establishes rapport.
- Proof reading for grammar and proper format (eg. Subject Line) to increase ease of reading.
- Omitting unnecessary personal information (eg. disliking 8:00 AM alterative course, plan to go to the beach at 3 PM, trying for over an hour to register for class).
- Focusing on a professional tone and communicating specific interest in course.
- Acknowledging request is not guaranteed and thanking instructor for considering force add into the course.
- Signing off in a professional manner by using full name.
Emailing is an essential tool in professional communication. Following the above best practices can assist in writing successful e-mails to professors. Please let me know if you have any questions or feedback at katherine.chan@ubc.ca.
Best regards,
Katherine Chan
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