Revised Memorandum: Writing with a YOU attitude

To: Evan Crisp, UBC Student

From: Trisha Bhamra, ENGL 301 Student

Date: March 9, 2022

Subject: Best Practices for Writing an Email to a Professor

Writing an email to a professor to secure a spot in a class is a task that many students have had to complete. To ensure the best possible outcome and a timely response, it is important to follow best practices in drafting an email to the professor.

Best practices for writing an email to a professor:

• Send the email from a professional email address.
• Include a concise subject line to communicate the topic of the email clearly.
• Address the email recipient with a formal greeting.
• Avoid the use of post-scripts to prevent the email from sounding disorganized.
• Use proper punctuation and grammar throughout the email.
• Avoid unprofessional or casual tone.
• Convey a professional, friendly, and positive tone.
• Express your interest in the course subject and why you want to enrol in the course.
• Thank the recipient of the email for taking the time to read the email and consider the request.
• Avoid using acronyms without full describing them.
• Using a formal sign-off such as “Thank You” or “Regards” and use your full name.

I hope that the above best practices guidelines will help you get the response you are looking for from your professor. If you have any questions, please feel free to email me at bhamra.trisha@gmail.com.