To: Evan Crisp
From: Dhara Bhatt, UBC Student
Date: March 10, 2022
Subject: RE: Guidelines on the Best Practices for Writing Professional Emails
Dear Evan,
Thank you for reaching out. Below are some of the best guidelines on writing professional emails. These practices are a part of developing a reader-focused attitude in professional relations.
Effective email communication typically preserves the following components:
- A clear subject line that summarizes the central message for the email recipient.
- A focus on the reader’s point of view, rather than the writer’s point of view (ie. an emphasis toward the reader’s benefit).
- Avoidance of the use of imperative statements (ie. commands).
- An expression of cooperation and appreciation.
- A review of all email drafts for correct punctuation, formal language, grammar and spelling.
- An address to the professional title of the recipient (ex. Dear Dr. Smith).
- A tone of politeness and respect.
- Clear contact details to indicate a willingness for further communication.
This list of suggestions is a good starting point for clear and professional email communication. Please do not hesitate to message me at dharab@student.ubc.ca for any further queries. Good luck on your future endeavours!
Sincerely,
Dhara Bhatt
Leave a Reply