To: Evan Crisp, UBC Student
From: Peter Yang ENGL 301 student
Date: July 11, 2022
Subject: Tips for Writing Email Messages to Professors
Introduction
Below is the requested memo regarding best practices in contacting professors seeking full enrollment. Below are some tips that might help you receive a reply from professors.
Tips
- Using:Using professional email i.e (UBC email)
- Including: Including the name and student number at the end of the email and subject line allows professors to respond accordingly.
- Avoiding: Avoid slang words or sound demanding as the goal is to sound friendly not demanding.
- Being: Being flexible and courteous and accommodating is most likely to elicit a positive response.
- Writing: Writing in a formal tone leaves a good impression for further correspondence
- Providing: Providing a valid reason for requesting a seat in the course
- Showing: Showing gratitude for the professor’s time shows an understanding of their limited time and appreciation for reading the email and drafting a reply.
- Greeting: Being respectful and ending with sincerity ensures that the email is polite and friendly in tone.
- Concluding: Conclude the email with P.S strengthen the email
- Introducing yourself will assist the professor in establishing the identity and purpose of the correspondence.
Conclusion
Because professors receive a massive number of emails every day they might not reply immediately or they might not rely at all on them, so it is best to follow the tips mentioned above. I hope these tips are helpful and if you have any questions, feel free to email me at peter97@student.ubc.ca.
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