MEMORANDUM
July 14 2022
TO: Evan Crisp, Prospective Student
FROM: David Cheung, ENGL 301 Student
SUBJECT: Writing Professional Emails
Introduction
Here is the advice you requested on writing emails. The following points result in a more professional email.
Tips for writing a professional email
An effective email addressed to your professor follows the points below:
- Adding a subject line informing the professor about the contents of the email
- Using a professional email, and using a professional tone increases the chances of the email being read
- Beginning with a formal salutation like “Dear Professor Lambert” is important
- Eliminating grammatical errors, wordy sentences, and abbreviations increases the readability of the document
- Formatting the document to eliminate unnecessary spaces between paragraphs increases the readability of the document
- Incorporating important details within the body of the email emphasizing the importance of the details
- Giving a compelling reason for a reply
- Finishing with a professional conclusion
Conclusion
Email is a vital communication tool. Following the above will increase the likelihood your professor will read and reply to your email. If you have any questions, please email me at dbhcheung@gmail.com.
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