Memorandum
To: Evan Crisp, UBC Student
From: Jessica Barlescu, ENGL 301 Student
Date: July 14th 2022
Subject: Best Practices for Writing an Email to a Professor
Thank you for reaching out to our class. Below is a list of best practices when writing an email to a professor about being added to a course that has reached its maximum capacity.
- Including a short sentence in the subject line of the email informs the receiver of the purpose and contents of the email.
- Beginning the email with a salutation addressed to the professor helps maintain a professional relationship.
- Correcting any grammar or spelling mistakes improves the readability of the email and also improves the credibility of the sender.
- Removing any overly personal information to maintain a professional tone.
- Providing information that is relevant to the topic and purpose.
- Formatting the email with consistent and orderly spacing between paragraphs.
- Ending the e-mail with a professional conclusion and thanking the reader for their time.
- Signing the e-mail with a full name and student ID so the reader can easily identify the sender.
Email is an essential tool for communication. To increase the effectiveness of a request through email, follow and implement these practices when writing to your professor. If you have any questions, please email me at jbarlescu@gmail.com.
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