Memorandum
To: Evan Crisp
From: Jeemin Kim, ENGL 301 Student
Date: July 14, 2022
Subject: Advice on Writing Academic Emails
As you have requested, here is a list of the best practices in writing an academic email to a professor.
- Including a subject line will inform the recipient of the purpose and content of the email.
- Addressing the recipient with their proper title and including an appropriate greeting.
- Using proper grammar, formal tone and language increases the sender’s credibility.
- Structuring the email with paragraphs will make it more readable for the recipient.
- Removing overly personal information keeps the message straightforward.
- Concluding the email by thanking the recipient for their time.
- Ending the email with a proper sign-off, full name and student ID number.
- Avoiding the use of postscripts and including all relevant information in the body of the email.
Writing emails with a professional attitude is important in both academia and business. Please use these tips as a guideline for sending emails to your professors in the future. If you have any more questions, you can reach me at merikuri@ubc.ca.
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