MEMORANDUM
To: Evan Crisp
From: Nicole White, English 301 Student
Date: July 14, 2022
Subject: Best Practices for Writing Professional Emails
Writing efficient and respectful emails is a useful skill to have when communicating with other professionals. As requested, this memo details important practices to consider while composing an email.
The following list provides guidelines that are useful for writing an effective email:
- Including a subject line draws the reader in and informs them of the email’s purpose.
- Addressing the professor in the salutation establishes a personal, yet professional, connection.
- Using a positive and professional tone is important to make a good impression on the reader. Focusing on the positive prevents putting any blame on the reader.
- Avoiding unnecessary information makes the message of an email more effective and to the point.
- Setting clear and specific goals will help resolve the issue at hand and ensure a prompt response.
- Closing the email with a name and contact information is necessary. For the purpose of registering for a course, including a student number is useful information for the professor.
- Correcting typos makes an email more professional. It is important for an email to have proper formatting, spelling, and punctuation.
- Expressing gratitude will make the reader feel appreciated for their time and efforts.
Considering the audience is important when composing an email. Thank you for reaching out, and please contact me at nichwhi@gmail.com if you have any questions regarding the best practices for writing email messages.
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