TO: Evan Crisp, UBC Student
FROM: Hanul Seo, Student ENGL 301 Technical Writing UBC
SUBJECT: Best Practices for Writing Professional E-mails
DATE: July 19th, 2022
Thanks for reaching out to our class! I understand how it can be hard to write a short yet efficient memo, while keeping professional. Enclosed in this memo are some useful tools to keep in mind for writing effective and professional emails to professors. The following response should help with getting a timely response.
Tips for writing professional emails:
- Establishing appropriate email composition, such as subject line, greeting, concise body text, and closing note.
- Directing. Address the reader by greeting them as you would in person.
- Be Considerate keep in mind the readers, perspective. Understand that they may have other things effecting their response time.
- Maintain Professionalism by focusing on the purpose of your email, and with-holding from personal matters.
- Have courtesy. Appreciate that the reader is taking time to consider your situation. Show appreciation, and be kind.
- Refrain from being impolite, and engaging in actions such as rushing, or making rude comments.
Conclusion
Hopefully, the skills listed above will grant you a prompt response. I truly wish you the best of luck with all your endeavours here at UBC. If you have any further questions, do not hesitate to contact me via email – hanulseo97@outlook.com
All the best,
Hanul Seo, ENGL 301 Writing Student
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