Memorandum
Date: November 7, 2021
To: Evan Crisp, UBC Undergraduate Student
From: Noah Saini
Subject: Best Practices for Emailing Professors
Introduction
Thank you for reaching out and asking for tips to create effective emails for UBC professors. In the list below, there are suggestions that are useful for the aforementioned email type. These recommendations will assist in the acceptance of the course request.
Suggestions:
- Try not to mention “you” when referring to the professor in a negative manner.
- Include an informative subject line that is brief and informs the professor of the email’s topic.
- Note the class’ specific number and section in the subject line.
- When starting your email, greet your professor by stating their last name and their professional title (ex. Dr., Professor).
- Mention your student number at the end of the email near your name.
- Avoid focusing on yourself by mentioning “I”, “me”, or “myself”.
- Maintain a respectful tone.
- Reread your email once it is complete to ensure grammar and spelling are perfect.
- At the end of the email, thank the professor for their consideration.
- Politely explain why the course is beneficial.
- Sign off by mentioning “Sincerely,” and then the full name below.
- If possible, keep the email consice and only mention important details.
Every student should have a great level of respect for their professors, regardless of the scenario. As a result of utilizing professional writing methods, progress can be made. If you have any questions or concerns, please reach me at noahsaini@live.ca or inquire with other ENGL 301 classmates if that is more suitable. Good luck with the upcoming semester.
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