MEMORANDUM
To: Evan Crisp
From: Chris Jung, English 301 Student
Date: July 14, 2022
Subject: Best Practices for Writing Professional E-mails
Thank you for asking for advice on writing a professional e-mail to a professor. Writing reader-centered emails will be a strong communication method for you in a professional environment. Below are the guidelines about how to write an effective reader-centered email:
- Writing a subject line to allow readers to quickly understand the purpose and content of the email.
- Using a proper salutation in the beginning to enhance the professional tone of the email.
- Excluding redundant information to make the email more concise and easy to read for the reader.
- Providing a clear and specific goal of the email to help the reader understand the purpose of the email quickly.
- Maintaining a professional tone throughout the email to convey the seriousness and importance of the email.
- Being polite and expressing gratitude when asking to help readers understand how sincere you are.
- Avoiding using acronyms as they reduce the formality of the email and readers may not be familiar with the terms and
Considering these points when writing a professional email will eventually benefit you as it will deliver your message more effectively to your readers. If you have any further questions regarding how to write a professional email, please contact me at eunhocj@student.ubc.ca.
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