MEMORANDUM
July 15, 2022
To: Evan Crisp (Student)
From: Madison Strasman (ENGL 301 Student)
Subject: Suggestions for Composing a Professional Email to Professors
Introduction
Here is a memo regarding writing email messages to professors. The following suggestions will guide in a concise and professional email.
Suggestions for Writing a Professional Email
Effective writers follow these suggestions:
- Addressing the recipient with their name and title.
- Incorporating a subject line to provide context to the email.
- Avoiding unnecessary dialogue.
- Including an introduction or greeting to avoid confusion.
- Checking grammar and sentence structure including line spacing, capitalization, and punctuation.
- Refraining from commands and demanding phrases.
- Abstaining from the use of ‘you’ pronouns and imperatives.
- Eliminating the use of abbreviations.
- Concluding the email with a signature including name, title, and student number.
Email is an effective tool in communicating. Applying these suggestions will assist in writing professionally. If you have any further questions or comments, please email me at mmstrasman@gmail.com.
Best Regards,
Madison Strasman
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